Flautistas Association Constitution
Established 2013
Article I – Name
Section 1: The name of this organization will be the Flautistas Association at the University of Texas-Pan American (Flautistas Association at the University of Texas-Rio Grande Valley as of Fall 2015).
Article II – Purpose
Section 1: The purpose of the Flautistas Association will be to inspire and enrich the community through music. Our mission is to promote music involvement, spread awareness and musical entertainment to the community, educate individuals and inspire and cultivate artistic excellence.

Article III – Membership Requirements
Section 1: Membership will be open to everyone regardless of race, color, sex, religion, national origin, age, disability, citizenship, political affiliation, veteran status, sexual orientation, gender identity, or gender expression. A. Members must be students, faculty or staff. B. The majority of active membership must be enrolled students of UTRGV. C. Only enrolled students at UTRGV can vote and/or hold office. D. Those who have paid set dues by 2/3 majority vote will be considered Active members. E. All others will be inactive members. F. Active members must participate in all the performances organized by the Flautistas Association. G. Active members must attend 90 percent of rehearsals and scheduled meetings by the officers. Absences will be excused if set meetings conflict with a member’s enrolled classes. H. Music majors whose primary instrument is flute are automatically required to be active members. I. A zero percent of participation in performances will result in automatic expulsion. J. Flautistas Association will make reasonable accommodations in coordination with Disability Services to support participation of members that have a documented disability. If full physical participation in some club activities is limited, this will not negatively impact the participant’s membership in the organization.

Article IV – Executive Board
Section 1: Term of Office A. Officers of the executive board will serve a term of one calendar year from the date of election. B. Officers will be elected two weeks prior to the end of the spring semester. C. Re-election is open for previously elected officers.
Section 2: The President will: A. Be authorized to call and supervise all Executive Board Meetings. B. Vote in case of a tie C. Counter-sign all checks, along with the Treasurer, for the expenditure of Flautistas Association funds. D. Keep a current copy of the Flautistas Association constitution as well as budget, copies of reports, correspondence, minutes and any other related materials. E. Be authorized to call an urgent/special meeting within a 3-day notice of the Flautistas Association at his/her discretion. F. Provide an itinerary to each member in the order of topics to be discussed in the meeting. G. Perform all other duties as necessary.
Section 3: The Vice-President will: A. Bring about the duties of the President in his/her absence. B. Fulfill the duties assigned to him/ her by the President. C. Perform all other duties as necessary.
Section 4: The Treasurer will: A. Prepare the fall and spring semester’s budget. B. Supervise the finances of the Flautistas Association. C. Collect all dues, fines and provide receipts. D. Receive all payments due to the Flautistas Association. E. Be responsible to make any payments on time. F. Maintain updated records and provide the Flautistas Association with a financial report at each meeting. G. Provide a detailed report at the end of the semester containing expenditures, income and inventory. H. Be responsible for countersigning all checks, along with the president. I. Fill out the necessary information in the financial portion of the Student Organization Updated Packet as required by the University. J. Fulfill the duties assigned to him/her by the President. K. Perform all other duties as necessary.

Section 5: The Secretary will: A. Record each member’s attendance and call roll at the membership meetings. B. Submit the completed Updated Packet to the Office of Student Development, as required by the UTRGV policy. C. Keep full minutes of the Flautistas Association meetings and email copies to each member. D. Be responsible for the official correspondence of the Flautistas Association unless otherwise provided for. E. Maintain a file with complete and current files of the minutes, copies of all contracts entered by the Flautistas Association, and current correspondence. F. Check the Flautistas Association mailbox located at UC 205 on a bi-weekly basis. G. Fulfill the duties assigned to him/her by the President. H. Perform all other duties as necessary.
Section 6: The Historian will: A. Keep a record of the club’s accomplishments and activities for the year. B. Collect items such as pictures and news clippings about the club and its members. C. Organize a scrapbook to tell the club’s story for the year. D. Make the scrapbook meaningful to members and future members.

Section 7: The Parliamentarian will: A Parliamentarian is an expert in rules of order and the proper procedures for the conduct of meetings of deliberative assemblies. Parliamentarians assist organizations in the drafting and interpretation of bylaws and rules of order, and the planning and conduct of meetings. A. Give advice to the President and members during meetings. B. Inform the President of errors in parliamentary procedure if they affect the basic rights of members. C. Give advice to members during times when there is not a meeting in process.

Article V – Dues
Section 1: Dues amount will be determined at the beginning of the fall semester by a 2/3 majority vote.
Section 2: All dues are to be paid within the first 4 weeks of the semester, unless arrangements with the treasurer are made.
Section 3: Dues will be used for: A. Renting Flute Ensemble music that may assist the Flautistas Association in future performances. B. Updating necessary equipment. C. Collaborator Assistance. D. Professional Guest Artists. E. Any other needed cause to help the Flautistas Association enrich and cultivate the community with music.
Section 4: In the event our organization dissolves, we want any assets to go to the American Cancer Association.
Article VI – Meetings
Section 1: Meetings A. Robert’s Rules of Order will be used in all membership meetings. B. Meetings may be called by President or a majority vote of the executive board. C. Meetings will be scheduled to the best possible time available by active members. D. Scheduled meeting times will be determined at the beginning of the Fall and Spring semester. E. Urgent/special meeting will be announced through email and phone with at least 72 hours in advance.

Article VII – Expulsion
Section 1: Grounds for Expulsion of officers and members A. Violation of any provision in the University of Texas-Rio Grande Valley student conduct code as expressed in the Handbook of Operating Procedures.
Section 2: Removal Process A. Automatic removal will occur to any member who does not attend any of the Flautistas Association performances. B. To remove an officer from office a 2/3 vote of membership must take place. This does not mean, the officer must be removed from membership, unless active members vote to completely remove him/her from the organization.
Section 3: Due Process A. Every member who is up for expulsion must be given due process: an opportunity to present his/her case, rebut accusations, conduct an investigation, and appeal any decisions made against him/her. Appeals will be heard by officers and voted on by active members for reinstatement of membership.
Article VIII – Amendments
Section 1: All proposed amendments will be presented and read clearly in the meetings. Two-thirds vote is required for the passage of the said amendment. Any amendment proposed by the organization must be approved by the Committee on Student Organizations to proceed. With the approval from the Committee on Student Organization, the new constitution will be placed into effect immediately.
Article IX – Advisor
Section 1: Advisor A. Flautistas Association will have at least one full-time employee advisor from the University of Texas Rio Grande Valley. B. All advisors must be elected or removed by 2/3 vote of the active membership. C. Advisors may voluntarily resign. D. Advisor duties will be to advise and supervise the organization in all active duties, review all reports submitted to the University, schedule performances and oversee qualifications of potential and current officers.

Article X - Elections
Section 1: Elections A. President will call elections. B. Elections will be held two weeks prior to the end of the spring semester with a 2/3 vote of the active members. C. Only enrolled students may vote and hold office.