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3rai Data Management

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Submitted By rita1981
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Activity One

Data Management

Human resources is the key department in the organization which keeps, maintain, updates the data. There is the number of reasons why organisations collect different types of information. One of them is meeting legal requirements. In order to satisfy legal obligations we collect such as information as hours worked to prove how many hours employees have worked (Working Times Regulations), pay rates to show pay details of the employee (Minimum Wage Act). Eligibility to work in UK is also a legal requirement and organisation need to have evidence of this. All this information enable employer to monitor legislation compliance.

Another reason of why organisations collect information is to have a point of reference or to be able to retrieve information whenever it is needed. All information has to be easy reachable and well organized. Planning in organisation depends on information, accurate records helps to make decisions when recruiting, making plans on staff development and training, good records helps to achieve companies goals. Good record keeping can help to make decision on facts, helps to know what happening with sickness, absence levels, holiday, labour turnover, discipline, what training and when is needed for the staff, shows accurate performance and productivity of the employees, helps to decide what staff resources are needed to meet production requirements.

Every organisation should keep personal records of their employees, statutory records and organizational records.

Statutory Records

Statutory records are required by law and helps HR to deal with different personal matters. These records include information about tax, national insurance number, worked hours and holiday records to meet the requirements of the Working Regulations Act 1998. Pay record is kept to make sure that requirement of the Minimum Wage Act

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