U86 Guyhoc Gardens
South Ruimveldt
Geotgetown
09-11-2014

The C.E.O
Guyana Telephone & Telegraph Company
Brickdam
Georgetown

Dear Sir / Madam, Office Administration School Based Assessment

I am a current student of Tutorial High School who will be writing the CSEC examinations in May/June 2015. As part of Office Administration syllabus, I am required to conduct a study for the completion of the School Based Assessment.
I am kindly seeking you permission to visit your organization to find out the skills, duties and attributes of the Purchasing Clerk in the Procurement Office.
The objectives of my research are to identify and discuss the skills, duties and attributes of the purchasing clerk.
I would be very thankful for your kind co-operation.

Yours Sincerely
_____________
Student

U86 Guyhoc Gardens
South ruimveldt
Greater Georgetown
Guyana
19-09-2014

Dear Respondent, I am a fifth form student of Tutorial High School who will be writing the CSEC Examinations in May/June 2015. As a part of Office Administration, I am equired to conduct a study on skills, duties and attibutes of a purchasing clerk in the Procurement office at GT&T. I am kindy asking for your co-opertion in completing the attached questionnaire which will give me the needed dat. Please note, all data received will be used only for this purpose.

Yours Sincerely
___________
student

QUESTIONNAIRE 1. How long have you been employed in the position of the purchasing clerk? Under one year 1-5 years 5-10 years over 10 years

2. Do you laizze with any other department? Yes No

3. What are some of the activities you undergo on a daily basis? Source suppliers Preparing requisitions Filing of purchase records All of the above
Other____________________________________________________________

4. Which of these skills are required by the purchasing clerk in the procurement office? Time management & problem solving Numeracy & accuracy Literacy All of the above
Other____________________________________________________________

5. Which of these attributes are rquired by the purchasing clerk in the procurement office? Punctuality or honesty Willingness or regularity Deportment All of the above Other __________________________________________________________ 6. Which of these duties are required by the purchasing clerk in the procurement office? Maintaining stock records Verifying orders received Keeping an up-to-date index of suppliers All of the above Other____________________________________________________________

7. How does the purchasing clerk negative attributes impacts the orgaization? Disgraces the good reputation of the organization Results in time lost in dealing with problems Labour turnover is high All of the above 8. How the purchasing clerk negative attributes affects other employees? Produces stress Performance is poor resulting in poor job rating Absenteeism is common All of the above Other_____________________________________________________________ 9. Which of the following positive attributes of the purchasing clerk benefits the organization? Loyalty to the company is common Employee is willing to following instructions Productivity is increased All of the above Other______________________________________________________________ 10. Which of the following positive attributes of the purchasing clerk benefits other employees? Performance is usually better Job satisfaction is achieved Opportunity to receive incentives and rewards are increased All of the above Other__________________________________________________________________