APPLICATION FOR THE ISSUANCE OF CERTIFICATE OF PROFICIENCY
Schedule of Availability of Service:
Daily (Monday to Friday)
5:30AM to 10:00PM without noon break
Who may avail of the service:
All seafarers/trainees/cadets, accredited maritime training institutions, accredited manning/shipping agencies applying for the issuance/revalidation, reprinting and Certified True Copy of Certificate of Proficiency.
Duration:
For Individual Application (Seafarers)
Regular Processing - within five (5) working days
Expedite Processing - within the day
For Bulk Application filed by Manning Agency
Regular Processing - within five (15) working days*
Expedite Processing - within the five working days
For Bulk Application filed by maritime training institutions (MTIs)
Regular Processing - within five (15) working days
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Expedite Processing –Not Applicable
Note: Due to the voluminous number of applications filed by the maritime training institution, the processing time to finish/complete the task to be done is set by fifteen working days due to lack of resources and man power.
Processing Fee :
Regular application
- P
Expedite application
- P
On-board processing - P
(Filed by manning agency)
Certified True Copy
- P
200.00
400.00
400.00
100.00 per photocopied certificate
What are the requirements:
NOTE: The ORIGINAL COPY of the document and ONE (1) PHOTOCOPY of the enumerated requirements must be presented when applying for the issuance of Certificate of Proficiency.
Additional Requirements for Expedite Processing
1.
2.
3.
4.
Letter request
Certified True Copy of Valid Overseas and Employment Certificate
Certified True Copy of Employment Contract
Certified True Copy of Air Ticket/Flight Details
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TABULAR PRESENTATION OF THE DOCUMENTARY REQUIREMENTS FOR TRAINING COURSES
ISSUANCE OF CERTIFICATE OF PROFICIENCY
TRAINING COURSE
1.
CTC
TCROA
CTC
ER
CTC
TC
CTC
CSS3
CTC
CSS12
CTC
PAGE
SIRB
ST
1
MEDICAL
CERTIFICATE
BST/BT
PREREQUISITE
TRAINING COURSE
Basic Training
2. Proficiency in Survival Craft and
Rescue Boat (PSCRB)
3. Proficiency in Fast Rescue Boat
(PFRB)
Proficiency in Survival
Craft and Rescue Boat
(PSCRB)
4. Advanced Fire Fighting (AFF)
5. Medical First Aid (MEFA)
6. Medical Care (MECA)
Medical First Aid (MEFA)
7. Ship Security Officer (SSO)
8. Ship Security Awareness Training and Seafarers with Designated
Security Duties/ Seafarers with
Designated Security Duties Ship
Security Awareness (SDSD)
9. Basic Training for Oil and Chemical
Tanker Cargo Operations
(BTOCTO)
10. Basic Training for Liquefied Gas
Tanker Cargo Operations
(BTLGTCO)
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11. Advanced Training for Oil Tanker
Cargo Operations (ATOTCO)
12. Advanced Training for Chemical
Tanker Cargo Operations (ATCTCO)
13. Advanced Training for Liquefied Gas
Tanker Cargo Operations
(ATLGTCO)
Basic Training for Oil and
Chemical Tanker
(BTOCT)
Basic Training for Oil and
Chemical Tanker
(BTOCT)
Basic Training for
Liquefied Gas Tanker
(BTLGT)
CTC
- Certified True Copy
TCROA - Training Completion Records of Assessment
ER
- Enrollment Report
TC
- Training Certificate
CSS3 - Certificate of Sea service with company dry seal (in MARINA prescribed form)
a. Approved seagoing service on board Oil/Chemical/Liquefied Gas Tanker vessel of at least three months on board ship of 500 GT or 750kW.
b. Certified True Copy of filled-up SIRB pages showing seagoing service
CSS12 - Certificate of Sea Service with company dry seal (in MARINA form)
a. Approved seagoing service of not less than twelve months on board ship of 500 GT or 750kW.
b. Certified True Copy of filled-up SIRB pages showing seagoing service.
Medical Certificate - Valid Medical Certificate issued by DOH Accredited Medical Clinics
(In Pre-Employment Medical Examination [PEME] form)
BST/BT – Certificate of Proficiency on Basic Safety Training/Basic Training
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TABULAR PRESENTATION OF THE DOCUMENTARY REQUIREMENTS
FOR REVALIDATION OF TANKER AND SHIP SECURITY OFFICER COURSES
TRAINING COURSE
1.
Letter from Manning
Agency
Original
COP
ROA
Form
CTC
CSS12
CTC
ST
1
PAGE
SIRB
MEDICAL
CERTIFICATE
BST/BT
General Tanker
Familiarization
2. Specialized Training for Oil Tanker
3. Specialized Training for Chemical
Tanker
4. Specialized Training for Liquefied
Gas Tanker
5. Ship Security Officer (SSO)
CTC
- Certified True Copy
ROA
- Records of Assessment form for the course being applied form.
CSS12 - Certificate of Sea Service with company dry seal (in MARINA form)
a. Approved seagoing service on board Oil/Chemical/Liquefied Gas Tanker vessel of at least twelve months on board ship of 500 GT or 750kW (Tanker Courses). For Ship Security Officer approved seagoing service on board a vessel of at least twelve months on board ship of 500 GT or 750kW.
Page 5 of 14
b. Certified True Copy of filled-up SIRB pages showing seagoing service.
Medical Certificate - Valid Medical Certificate issued by DOH Accredited Medical Clinics
(In Pre-Employment Medical Examination [PEME] form)
BST/BT – Certificate of Proficiency on Basic Safety Training/Basic Training
TABULAR PRESENTATION OF THE DOCUMENTARY REQUIREMENTS
FOR THE SUPPORT LEVEL
ISSUANCE OF CERTIFICATE OF PROFICIENCY
TRAINING COURSE
RRAC
CTC
BST/BT
COC
CTC
TC
CTC
ST
1
PAGE
SIRB
CTC
CSS22
CTC
CSS12
MEDICAL
CERTIFICATE
REQUIRED
TRAINING
CERTIFICATE
REQUIRED
POSITION
New Entrant (Passed the written and practical examination conducted at the accredited maritime assessment centers)
1. Ratings
Forming
Part of a
Navigational Watch
2. Rating Forming Part of a Watch in a manned engineroom or designated to perform duties in a periodically unmanned engineroom
Ratings Forming
Part of a
Navigational
Watch
Rating Forming
Part of a Watch in a manned engineroom or designated to perform duties in a periodically unmanned engine-room
Page 6 of 14
Issuance of Certificate of Proficiency for Seafarer who are holder of TESDA Certificate of Competency
Ordinary Seaman/Able
Bodied
Seaman/Boatswain/
Pumpman
Wiper/Oiler/
Motorman/Electrician/
Fitter/Welder/Mechanic
3. Ratings Forming
Part of a
Navigational Watch
4. Rating Forming Part of a Watch in a manned engineroom or designated to perform duties in a periodically unmanned engineroom
5. Able Seafarer Deck
6. Able Seafarer
Engine
Proficiency in
Survival Craft and
Rescue Boat
Able Bodied
Seaman/Boatswain/
Pumpman
Oiler/Motorman/
Electrician/
Fitter/Welder/Mechanic
CTC
- Certified True Copy
RRAC - Registry of Ratings Assessed and Certified
BST/BT - Certificate of Proficiency on Basic Safety Training/Basic Training
COC
- TESDA Certificate of Competency on Rating Forming Part of a Navigational Watch/Rating Forming Part of a Watch in a manned engine-room or designated to perform duties in a periodically unmanned engine-room
TC
- Photocopy of Training Certificate on Rating Forming Part of a Navigational Watch/Rating Forming Part of a Watch in a manned engine-room or designated to perform duties in a periodically unmanned engine-room
CSS2 - Certificate of Sea Service with company dry seal (in MARINA form)
a. Approved seagoing service of not less than two months on board ship of 500 GT or 750kW
b. Certified True Copy of filled-up SIRB pages showing seagoing service.
CSS12 - Certificate of Sea Service with company dry seal (in MARINA form)
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c. Approved seagoing service of not less than twelve months within the last five years on board ship of
500 GT or 750kW
d. Certified True Copy of filled-up SIRB pages showing seagoing service.
Medical Certificate - Valid Medical Certificate issued by DOH Accredited Medical Clinics
(In Pre-Employment Medical Examination [PEME] form)
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How to Avail of the Service for the following processes:
Issuance of Certificates/Revalidation of Certificates/Renewal of Documentary Evidence/Issuance of Certificate of
Proficiency for Seafarer who are holder of TESDA Certificate of Competency/Issuance of STCW Certificate of Proficiency for Ratings (New Entrant)
STEP APPLICANT/CLIENT
1.
2.
3.
SERVICE PROVIDER
Walk-in
Walk-in
Present Document Provide/distribute form to the form to applicant seafarer. distributor. On-line
Set an appointment and acquire form through on-line.
Submit/present
Checks the documentary completeness of the requirements documents.
Verifies the authenticity of the documents. Qualifies the seafarer if he meets the requirements. Duration of
Activity
(Under Normal
Circumstances)
3 minutes
Individual
15 minutes
Fees
RESPONSIBLE
PERSON/S
FORM/S USED
Designated Form
Distributor/Receiving
Staff
Screening form
Stub Number
Document Evaluator
Screening Form
Routing Slip
NOD Form
Bulk application
It depends on the number of applications filed Submit the Authority Receives the payment 5 minutes to Accept Payment and issues an Official
Cashier
P200
(Regular)
MARINA
Receipt
Official
Page 9 of 14
STEP APPLICANT/CLIENT and pay for the fees
4.
Submit documentary requirements
SERVICE PROVIDER
Receipt
payment.
for
Duration of
Activity
(Under Normal
Circumstances)
Fees
RESPONSIBLE
PERSON/S
FORM/S USED
Routing Slip
such
Verifies personal information
e.g.
correct spelling of the name and birth date of the seafarer.
Encodes data of the evaluated documents.
Capture a photo of the applicant to be placed in the certificate.
P400
(Expedite)
Individual
15 minutes
Data Encoder
Routing Slip
Bulk application
It depends on the number of applications filed For Bulk applications
MTIs/Manning Agency
The encoder verifies personal information
e.g. correct spelling of the name and birth date of the seafarer.
Encodes data of the evaluated documents.
Scanning staff scans manually the picture/upload the
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STEP APPLICANT/CLIENT
SERVICE PROVIDER
Duration of
Activity
(Under Normal
Circumstances)
pictures submitted by the MTIs/Manning
Agency to the system scan folder.
Prints the certificates Individual corresponding to the 3 minutes evaluated application. per certificate
Fees
RESPONSIBLE
PERSON/S
FORM/S USED
Printing Clerk
Routing Slip
NOD Form
Designated
Personnel
Routing Slip
Bulk application
3 minutes per certificate Countersigns the Individual
Administrator’s
3 minutes facsimile signature. per certificate
Bulk application
3 minutes per certificate 5.
Receive
Dry seals the printed 2 minutes COP/s per course/certifi cate the Locate and release Individual
Designated
Releasing Staff
Releasing Staff
Routing Slip
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STEP APPLICANT/CLIENT
Certificate
Proficiency
of
Duration of
Activity
SERVICE PROVIDER (Under Normal
Circumstances)
the
Certificate
of 3 minutes Proficiency. per certificate
Fees
RESPONSIBLE
PERSON/S
FORM/S USED
Bulk application
It depends on the number of applications filed Reprinting of Certificates
STEP APPLICANT/CLIENT
1.
SERVICE PROVIDER
Walk-in
Walk-in
Present Document Provide/distribute form to the form to applicant seafarer. distributor. On-line
Set an appointment and acquire form through on-line.
Duration of
Activity
(Under Normal
Circumstances)
3 minutes
Fees
RESPONSIBLE
PERSON/S
Designated Form
Distributor/Receiving
Staff
FORM/S USED
Screening form
Stub Number
Page 12 of 14
STEP APPLICANT/CLIENT
2.
3.
4.
Submit/present documentary requirements
SERVICE PROVIDER
Checks the completeness of the documents. Verifies the authenticity of the documents. Qualifies the seafarer if he meets the requirements. Determine who made the error.
Duration of
Activity
(Under Normal
Circumstances)
Individual
15 minutes
Submit documentary requirements
Verifies personal information
e.g.
correct spelling of the name and birth date of the seafarer.
Edit the records.
Prints the certificates corresponding to the evaluated application.
FORM/S USED
Screening Form
Routing Slip
NOD Form
Document Evaluator
Bulk application
It depends on the number of applications filed Submit the Authority Receives the payment 5 minutes to Accept Payment and issues an Official and pay for the fees.
Receipt
for such payment.
Note: if the seafarer committed the error.
Fees
RESPONSIBLE
PERSON/S
Cashier
P200
(Regular)
MARINA
Receipt
Routing Slip
Official
P400
(Expedite)
Individual
15 minutes
Data Encoder
Routing Slip
Individual
3 minutes per certificate Printing Clerk/
IT Personnel
Routing Slip
NOD Form
Bulk application
Page 13 of 14
STEP APPLICANT/CLIENT
SERVICE PROVIDER
Duration of
Activity
(Under Normal
Circumstances)
3 minutes per certificate Countersigns the Individual
Administrator’s
3 minutes facsimile signature. per certificate
5.
Receive
Certificate
Proficiency
Bulk application
3 minutes per certificate Dry seals the printed 2 minutes COP/s per course/certifi cate the Locate and release Individual of the
Certificate
of 3 minutes Proficiency. per certificate
Fees
RESPONSIBLE
PERSON/S
Designated
Personnel
FORM/S USED
Routing Slip
Designated
Releasing Staff
Releasing Staff
Routing Slip
Bulk application
It depends on the number of applications filed Page 14 of 14 