Option 2: Alternative Assignment When planning an event there are key contract elements to take into consideration for a speaker/entertainment. The first thing to do is the speakers/entertainment fees. How much will it cost for the speaker or for the entertainment. You will need to details on deposits and royalties on disk/cassette sales. (Wright & Siwek, 2005) Travel arrangements has to be made to fit the speaker/entertainment class of travel whether it be first class or business class. Then there is expenses which includes room accommodations and for how many nights and how many is in the party. Will per diem allowance be paid, incidentals like for tips, laundry, telephone or even the bar? If the speaker travels with their staff they would have to list the details of their expenses. Make sure all the details for expenses are spelled out to avoid being taken advantage of. (Wright & Siwek, 2005) You have the billing details and stipulations that specify fees and expenses that are prepaid or the ones that has to be reimbursed. They would need to specify how the fees are invoiced and will it include commission. They would need to know if the speaker/entertainment is an independent contractor and not an employee. If there is a waiver on recording rights it needs to be included in the contract. When working with a union the PCO should be aware that hotels have agreements with musicians’ union. In the agreement it will specify the number of band members for different ballrooms. When they do not inform the PCO that they brought additional members may end up paying six standby musicians not to play because they did let them know that a particular ballroom requires a ten-piece band. (Wright & Siwek, 2005) Cities all over the world are being affected by the jurisdiction of the entertainment industry unions that regulate things such as musicians