DIPLOMA IN BUILDING SERVICES ENGINEERING
PROJECT MANAGEMENT (CC603)
CLASS: DPB 5A
ASSIGNMENT 2

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Content Content | Page | Organization structure (functional, matrix, product) | 3-7 | Differentiate between supervision and superintendent | 7-8 | Duties technician and assistance manager | 9 | Distinguish between technician and assistance engineer | 10 | Relate the duty between technician and assistance manager | 11 |

Explain the organization structure and the main characteristics of:

a) functional structure

Functional structure is set up so that each portion of the organization is grouped according to its purpose. In this type of organization, for example, there may be a marketing department, a sales department and a production department. The functional structure works very well for small businesses in which each department can rely on the talent and knowledge of its workers and support itself. However, one of the drawbacks to a functional structure is that the coordination and communication between departments can be restricted by the organizational boundaries of having the various departments working separately.

The organization chart for a functional organization consists of a Vice President, a Sales Department, a Customer Service Department, an Engineering or Production Department, an Accounting Department, an Administration Department, etc.

Merits
✔ It has high degrees of specialization.
✔ It has clear lines of authority.
✔ It facilitates easy accountability for the work.
✔ It accords a high level of speed and efficiency.
✔ The need for duplication of work is eliminated.
✔ All the functions command equal importance.

Demerits
✗ Communication has several barriers which makes coordination difficult.
✗ More focus is laid on individuals rather than the organization.
✗ The decisions taken by a single person may not always work in favor of the organization.
✗ As the organization expands, it gets difficult to exercise control on its operations.
✗ There may be lack of teamwork between different departments or units.
✗ As all the functions are separated, employees may not gain knowledge about other specializations.

Characteristics:
- There is a deep development of employees skills.
- The answer to environment changes is slow.
- The level of innovation is low and there is a limited view of organizational goals.
- The coordination between the departments is handicapped

b) Product structure

Divisional structure typically is used in larger companies that operate in a wide geographic area or that have separate smaller organizations within the shade group to cover different types of products or market areas.
The benefit of this structure is that needs can be met more rapidly and more specifically; however, communication is inhibited because employees in different divisions are not working together. Divisional structure is costly because of its size and scope. Small businesses can use a divisional structure on a smaller scale, having different offices in different parts of the city, for example, or assigning different sales teams to handle different geographic areas.

Merits
✔ Units which are not working can be closed down easily.
✔ Each unit can be operated and treated as a separate profit center.
✔ It accords rapid and easy decision-making.
✔ It also gives a lot of independence to the decision makers.
✔ Individual products get separate attention as per the problems they face.
✔ It enables the organization to have a high productivity and efficiency quotient.

Demerits
✗ As each unit operates on its own, organizational goals may not be achieved.
✗ Unhealthy competition may exist among internal business units.
✗ As it has too many managerial levels, it may hamper the business.
✗ Accounting work and taxes may increase considerably.
✗ All the units may not be considered as equal.
✗ Marketing individual products may add up to the cost significantly.

c) Matrix structure

The third main type of organizational structure, called the matrix structure, is a hybrid of divisional and functional structure. Typically used in large multinational companies, the matrix structure allows for the benefits of functional and divisional structures to exist in one organization. This can create power struggles because most areas of the company will have a dual management--a functional manager and a product or divisional manager working at the same level and covering some of the same managerial territory.
Merits
✔ Employees are not attached to temporary staff or temporary work.
✔ The functional manager controls the project.
✔ The functional manager is responsible in case anything goes wrong.
✔ The more the project manager communicates with the employees, the better are the results.
✔ The project manager can make things happen without being in control.
✔ The decision-making rests in the hands of the functional manager.

Demerits
✗ The project manager may face strong apathy from his workers.
✗ The project manager does not have complete authority.
✗ If not supervised, workers can reduce the productivity of the entire unit.
✗ The project manager is a weak authority who has no control over the employees.
✗ He has no control over workload management and task prioritization.
✗ He cannot even give a performance review.

2. Differentiate Between Supervision and Superintendent Supervision | Superintendent | A supervisor is a person who is dealing with people who and produce or perform the service performance.

A supervisor is responsible for the outcome of those who monitored, especially the quality and quantity of products and service.

A supervisor is also responsible for making the gathering appropriate to the needs of employees discuss the importance of purpose and tasks.

It also has a duty and responsibility to order the subordinate to perform a specific task or appropriate to collective agreement is seven. | Ensure the quality of materials used and the workmanship is in compliance with contract

Ensure that the rules of the local authority (LA) and other authorities that affect the Work observed during the performance of work

Ensure that the Contractor does not ignore the welfare of its employees, particularly with regard to security and insurance coverage, and workers receive the wages due to them

Ensure that the insurance coverage required under the relevant provisions of the contract does not expire while the work is in progress, and if necessary take action to extend term

Monitor the progress of work and if the Contractor should take early action to grant an extension of time (EOT) or impose liquidated damages (LAD) and / or terminate the employment of the Contractor

Ensure the Government to meet its obligations under the Contract to the Contractor as follows:

Contractors are not obstructed or blocked or obstructed from carrying out its work in accordance with the Contract

Approval and decisions requested by the Contractor immediately given, and
Payment to the contractor provided promptly and in compliance with relevant provisions of the Contract. |

3. Understand the duties of a technician and assistant engineer
Assistant engineer
An assistant engineer works under the supervision of a senior engineer and assists him with tasks on various projects. Assistant engineers work in a range of large-scale projects across different industries such as civil, mechanical and environmental engineering and usually works as part of a large team Technician
Develop components of technical design specifications under senior technician direction. Execute implementation work assignments to apt standards and quality systems. Report progress and technical problems to project supervisor. Perform as service professional with customer care responsibility. Develop cross discipline experience and enhance knowledge through working with other engineers and technician

Assistant Engineer i. Assist in building on-site investigation; ii. Taking and recording measurements; iii. Test soil samples and prepare reports; iv. Help provide the design and specifications for construction; v. Inspect and test construction materials received from suppliers; vi. Determine the quantity and quality of construction materials in accordance with the standards; vii. Help preparing work schedules; viii. Inspect the construction work being carried out so that specifications are met; ix. Solve problems arising; x. Estimating the quantity and cost of construction materials and labor required | Technician i. Conduct or assist in the testing of soil and construction materials in the field or in the laboratory ii. Provide technical assistance in relation to the construction of buildings and other structures as well as surveys or survey report iii. Ensure compliance with design specifications, laws and regulations, and standards of materials and work required. |
4. Distinguish between the duties of them (Assistant engineer & technician)

5. Relate the duty of the technician and assistant engineer

Engineer

Assistant engineer

Technician 1 Technician 2 Technician 3