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Apollo Shoes

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Internal Control Questionnaire—Sales Transaction Processing

| |Yes, No, N/A | |
|Assertions and Questions | |Comments |
| |
|Occurrence assertion: |
| 1. Is the credit department independent of the sales |YES |The credit manager is in treasures office and sales department is|
|department? | |in marketing department. |
| 2. Are sales of the following types controlled by the |N/A | |
|same procedures described below? Sales to employees, COD | |No information available |
|sales, disposals of property, cash sales, and scrap | | |
|sales. | | |
| 3. Is access to sales invoice blanks restricted? |YES |Invoice blanks are locked in a closet, with restricted access, |
| | |and not clear who has access |
| 4. Are pre-numbered bills of lading or other shipping |YES | |
|documents prepared or completed in the shipping | |The shipping department |
|department? | | |
| |
|Completeness assertion: |
| 5. Are sales invoice blanks pre-numbered? |YES |No information available on when or how this is done |
| 6. Is the sequence checked for missing invoices? |YES |A/R checks for these |
| 7. Is the shipping document numerical sequence checked |N/A |No information available |
|for missing bills of lading numbers? | | |
| | | |
|Accuracy assertion: | | |
| 8. Are all credit sales approved by the credit |YES |The credit manager in charge of this function |
|department prior to shipment? | | |
| 9. Are sales prices and terms based on approved |YES |There is an approved price that exist for file |
|standards? | | |
| 10. Are returned sales credits and other credits |NO |There are no standards that exist for this procedure |
|supported by documentation as to receipt, condition, and | | |
|quantity, and approved by a responsible officer? | | |
| 11. Are shipped quantities compared to invoice |YES | |
|quantities? | |Employees of the shipping department |
| 12. Are sales invoices checked for error in quantities, |YES |The A/R clerk |
|prices, extensions and footing, and freight allowances, | | |
|and checked with customers’ orders? | | |
| 13. Is there an overall check on arithmetic accuracy of |YES |The marketing VP is responsible for these checks |
|period sales data by a statistical or product-line | | |
|analysis? | | |
| 14. Are periodic sales data reported directly to general|NO |The marketing VP is responsible for these checks |
|ledger accounting independent of accounts receivable | | |
|accounting? | | |
| |
|Classification objective: |
| 15. Does the accounting manual contain instructions for |NO |None listed for sale |
|classifying sales? | | |
| |
|Cutoff objective: |
| 16. Does the accounting manual contain instructions to |YES |The general ledger manager is responsible for this duty |
|date sales invoices on the shipment date? | | |

Strengths and Weaknesses

|S = Strength |Control Activity |Audit Implications |How to Test Control |Compensating Audit Procedures |
|W = Weakness | | | | |
|S-1 |Segregation of Duties |Segregation of duties involves |Comparing recorded |Assurance through signed sales orders|
|Credit Approval | |segregating (1) transaction |accountability |and advanced payments, and so forth. |
| | |authorization, |with assets on hand. | |
| | |(2) maintaining custody of | | |
| | |assets, and (3) maintaining | | |
| | |recorded accountability in | | |
| | |the accounting records. | | |
|S-2 |Information Processing Control |Information processing controls |Use computers |Test the accuracy of the shipment |
| | |address risks related to the |for information |using customer confirmations. |
|Pending Shipment | |authorization, completeness, |processing in general | |
| | |and accuracy of transactions. |and for accounting | |
| | | |systems in particular. | |
|S-3 |Revenue Recognition |Sales are recorded when an item |Sampling transaction in|Maintain records of correspondence |
| | |is shipped |order to ensure that |with vendors and backorders. |
|Sales Recording | | |transaction dates match| |
| | | |the shipping ones. | |
|W-1 |Physical Control |Physical controls are concerned |Use security devices |Review the “pending release file" as |
| | |with limiting access to assets |and measures to safe, |it links to the process of checking |
|Check for proper | |and important records: (1) direct|keep assets, documents,|quantities. |
|quantities | |physical access and (2) indirect |records, and computer | |
| | |access |programs or files | |
| | |through the preparation or | | |
| | |processing of documents (e.g., | | |
| | |sales orders). | | |

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