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Induction Program For New Faculty members at BITS-Pilani
Project report submitted in partial fulfillment of the requirement for the award of degree of

MASTER OF BUSINESS APPLICATION
Collaboration program with BITS, Pilani

BY
Shreyash Pandey (2014H149260P) Prateek Goel (2014H149259P) Bhumica (2014H149269P) Mohammad Mushir khan (2014H149250P) Swati Panjwani (2014H149266P)

Under the guidance of

Dr. R. Raghunathan

07/11/2014

Table of Contents
AREAS TO BE COVERED IN THE INDUCTION PROGRAM .......................................................... 1 ORIENTATION PLAN .............................................................................................................................. 2 SCHEDULE AND IMPLEMENTATION DETAILS ............................................................................. 4 CHECKLISTS .............................................................................................................................................. 9 1) 2) 3) Procedure and policy Checklist......................................................................................................... 9 Document checklist ........................................................................................................................... 9 Facilities Checklist ............................................................................................................................ 9

COST INCURRED ................................................................................................................................... 10 FORMS ...................................................................................................................................................... 11 1) 2) 3) Medical Performa............................................................................................................................ 11 Criminal Record Check Undertaking ............................................................................................... 12 Emergency contact Details form ..................................................................................................... 13

INDUCTION EVALUATION AND FEEDBACK FORM ................................................................... 14

AREAS TO BE COVERED IN THE INDUCTION PROGRAM
1. Introduction to the Institute: a. A brief history about BITS-Pilani b. Mission and vision of the institute c. Organization structure d. Information about various campuses in India and abroad. 2. Policies and Procedures: a. Disciplinary and safety policies b. UGC Guidelines c. Vacations and holidays d. Grievances redressal policy e. Identification Badges f. Leaves of absence (Sickness, Educational, maternity/ paternity, personal) g. Promotions h. Trainings 3. Overview of Benefits and Services a. Insurance b. Retirements c. Accommodation d. Recreational Activities e. Suggestion system 4. Compensation a. Pay scale and paydays b. Holiday Pay c. When and how paid 5. Safety Information a. Relevant policies and procedures b. Fire protection c. First aid facilities d. Information regarding other medical services 6. Physical Facilities a. Institute layout b. Entrances and Exits c. Faculty quarters d. Cafeteria e. SAC f. Academic blocks, etc 7. Introduction to co-workers a. Introduction to co-workers and other appropriate personnel 8. Job Roles and Responsibility a. Job and responsibilities b. Timetable c. Course curriculum d. Examination pattern

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e. Marking scheme followed in the institute f. Secondary duties like occasionally filling in for a colleague or administrative work. g. Research and study 9. Completion of various Documents a. Emergency information b. Payroll withholding c. Other appropriate documents

ORIENTATION PLAN
Newly hired faculty members will be required to attend an orientation plan to know about the institute, job functions, duties, rules and procedures, various employment benefits and any additional information about the institute. Following is an outline to provide the day wise details of the orientation program. Day One:     General overview of the Institute’s history, scope, and future plans. Opportunities for the new faculty members to contribute to the overall growth of the Institute. Primary Job Functions (including course curriculum, examination pattern and marking scheme followed in the institute), operational timings of the Institute including breaks, lunch periods. Completion of joining formalities (document work).

Day Two:      Information about the secondary duties like occasionally filling in for a colleague or administrative work. UGC Guidelines related to research and study Organization of the campus buildings and main blocks, facilities, parking spaces, etc. Meeting with seniors members of the department, institute’s management. Quality measures to be followed, safety procedures and regulations practiced at the institute.

Day Three:        Rules and enforcement procedures. Regulations on personal phone calls, alcohol, drugs and smoking. Sexual harassment and discrimination policy. E-mail, Internet and voice-mail information. Grievance addressing procedures. Excused absences. Travel policy, Dress / casual code, Expense policy, Copying codes, billing procedure.

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Day Four:  Benefits and services including following details. o Compensation details. o Health and Dental insurance. o Educational, research and annual outings reimbursements. o Bonuses, paid holidays and leave encashment. o Fitness and sports programs. o Rewards and recognitions program Performance appraisals, Salary increments and Promotions. Compensation, deductions and policies governing disbursement of funds for research and seminars etc. Information on upcoming dates for performance appraisals and salary reviews.

  

Day Five:     Discussion with the new faculty members on their first week on the job. Feedback from the new faculty members to provide opportunity for understanding their perspective on the information shared. Questions by new faculty members to be taken up by management. Introduction to with the co-workers in the department and other related personnel.

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SCHEDULE AND IMPLEMENTATION DETAILS Day 1
Timing [9 a.m. – 10 a.m.] [Introduction]   Agenda for the day General overview of the Institute’s history, scope, and future plans Syndicate Room, NAB Mr. ABC from the department joined Description Venue and Speaker details

[10 a.m. – noon]  Opportunities for the new faculty members to contribute to the overall growth of the Institute. Primary Job Functions (including course curriculum, examination pattern and marking scheme followed in the institute), operational timings of the Institute including breaks, lunch periods. Syndicate Room, NAB HOD of the department Joined



[2 p.m. – 4 p.m.]  Completion of joining formalities (document work). Department office (under the supervision of HOD)

[4 p.m. – 5 p.m.]

[Wrap-up]  Questions & Answers Syndicate Room, NAB HOD of the department Joined

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Day 2

Timing [9 a.m. – 10 a.m.]  

Description

Venue and Speaker details

Agenda for the day Information about the secondary duties like occasionally filling in for a colleague or administrative work. UGC Guidelines related to research and study.

Syndicate Room, NAB HOD of the department Joined



[10 a.m. – noon]  Organization of the campus buildings and main blocks, facilities, parking spaces, etc. Syndicate Room, NAB Mr. BBC from Administration Department Syndicate Room, NAB Mr. BBC from Administration Department

[2 p.m. – 4 p.m.]



Quality measures to be followed, safety procedures and regulations practiced at the institute.

[4 p.m. – 5 p.m.]

[Wrap-up]   Meeting with seniors members of the department, institute’s management. Questions & Answers HOD office

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Day 3

Timing [9 a.m. – 10 a.m.]  

Description

Venue and Speaker details

Agenda for the day Rules and enforcement procedures.

Syndicate Room, NAB Faculty from the department joined

[10 a.m. – noon]   Regulations on personal phone calls, alcohol, drugs and smoking. Sexual harassment and discrimination policy. Syndicate Room, NAB Faculty from the department joined

[2 p.m. – 4 p.m.]

  

Grievance addressing procedures. Excused absences. Travel policy, Dress / casual code, Expense policy, Copying codes, billing procedure.

Syndicate Room, NAB Faculty from the department joined

[4 p.m. – 5 p.m.]

[Wrap-up]   Institute’s E-mail ID, Internet and voicemail information. Questions & Answers Syndicate Room, NAB Faculty from the department joined

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Day 4

Timing [9 a.m. – 10 a.m.]  

Description

Venue and Speaker details

Agenda for the day Compensation and deduction details.

Syndicate Room, NAB Mr. CBC from Accounts Department

[10 a.m. – noon]  Benefits and services including following details. o Compensation details. o Health and Dental insurance. o Educational, research and annual outings reimbursements. o Bonuses, paid holidays and leave encashment. o Fitness and sports programs. o Rewards and recognitions program Syndicate Room, NAB Mr. CBC from Accounts Department

[2 p.m. – 4 p.m.]

 

Performance appraisals, Salary increments and Promotions. Policies governing disbursement of funds for research and seminars etc.

Syndicate Room, NAB Mr. CBC from Accounts Department And HOD of the department

[4 p.m. – 5 p.m.]

[Wrap-up]   Information on upcoming dates for performance appraisals and salary reviews. Questions & Answers Syndicate Room, NAB Mr. CBC from Accounts Department

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Day 5

Timing [9 a.m. – 10 a.m.]  

Description

Venue and Speaker details

Agenda for the day Discussion with the new faculty members on their first week on the job.

HOD office HOD of the department

[10 a.m. – noon]  Feedback from the new faculty members to provide opportunity for understanding their perspective on the information shared. HOD office HOD of the department

[2 p.m. – 4 p.m.]



Questions by new faculty members to be taken up by management.

Room no:- 5104, LTC Concerned personnel from management and department

[4 p.m. – 5 p.m.]

[Wrap-up]  Introduction to with the co-workers in the department and other related personnel. Room no:- 5104, LTC

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CHECKLISTS
1) Procedure and policy Checklist  Compensation details  Paydays  Paid days off  Travel Policy  Dress/ Casual Codes  Expense policy  Billing procedures  Excused absences  Appraisal Policy  UGC Guidelines  Rules and enforcement procedures.  Regulations on personal phone calls, alcohol, drugs and smoking.  Sexual harassment and discrimination policy.  E-mail, Internet and voice-mail information.  Grievance addressing procedures.  Security procedures  Medical reimbursement / insurance 2) Document checklist  Job agreement  Medical Performa  Educational details Verification  Work Experience verification  Relieving letter from the previous organization  Criminal Record check Undertaking  Emergency Contact details  Photograph 3) Facilities Checklist  Institute Location  Campus Map  Accommodation / Staff housing  Office facilities i. Cubicle / Cabin allocation ii. Fire and emergency exits iii. Institute email id iv. Office Equipments and supplies v. Conference rooms vi. Library vii. Printers

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        

Transport within campus Medical facilities and health care centre School and Infant Care Centre Information division Shopping centre: AKSHAY Banking Facilities Post Office and Courier service providers. Parking space Cafeteria/ Newsstands

COST INCURRED
Breakup of the cost Incurred per person for the complete induction program is as follows: S.No Particulars Amount (in INR) 1) Cost of Photocopy/Material to be given 300 2) Tea/Lunch Hospitality arrangements 1500 3) Other stationary material 150 4) Honorarium to special resource person 5000 Total 6950

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FORMS
1) Medical Performa

CERTIFICATE OF MEDICAL FITNESS
(TO BE DEPOSITED AT THE TIME OF JOINING) To be obtained only from Government Medical officer/Medical Officer of a Government Undertaking. (Please note that in no other form this certificate will be accepted. Medical Certificates issued by private medical practitioners will not be accepted.) Name.................................................................................................... (in Block Letters) Father’s Name: ………………………………………………………. (in Block Letters) Blood group/Anemic (Blood Count) ……………………………………………………… Height: ......................................................................................................................... Weight: ........................................................................................................................ Chest: .......................................................................................................................... Heart and Lungs: .......................................................................................................... Vision : L : ...................................................... R: …..................................................... Colour Vision: .............................................................................................................. Hearing: ....................................................................................................................... Hernia/Hydrocele/Piles: ................................................................................................ Any other disease diagnosed in past: …………………………………………………….. Allergies, if any……………………………………………………………………………….. List of prescribed medication, If any…… 1. ………………………………………………… 2. ………………………………………………… 3. …………………………………………………. Any other Remarks : ……………………………………………………………………………………….. I certify that I have carefully examined Mr./Ms.............................................................son/daughter of Mr. .............................................................................who has signed in my presence. He/she has no mental and physical disease and is FIT.

Signature of the candidate Station : ................................ Date: ......................................

Signature of the Medical Officer ( with legible seal )

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2) Criminal Record Check Undertaking

CRIMINAL RECORD CHECK UNDERTAKING
I, _______________________________________, an applicant for registration with the BITS-Pilani, Pilani ,Rajasthan understand that one of the requirements for registration with the Institute is a criminal record check which is satisfactory to the Institute I therefore request that the Institute issue registration on the basis of my representation that I have a clear criminal record and vulnerable sector search and subject to immediate cancellation if the criminal record check or vulnerable sector search are not satisfactory to the Institute. I understand and agree that if the results of the check or vulnerable sector search are not satisfactory to the Institute; my registration with the Institute will be immediately cancelled. I am aware that I have the right to seek legal advice with respect to this agreement. I am signing this agreement voluntarily and for the purpose of inducing the Institute to issue my registration in advance of receipt of a satisfactory criminal record search and vulnerable sector search. Location Criminal Record Check was made (name and address of law enforcement agency) _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Date Criminal Record Check was requested ______________________________ Signed by me in the City of Pilani, Rajasthan, this day of 20_____. ____________________________ ____________________________________
WITNESS SIGNATURE OF APPLICANT
1A

Criminal Record Check for a Sexual Offence for Which a Pardon has been Granted or Issued is required for a person applying for a position with a person or organization responsible for the well-being of one or more children or vulnerable persons, if the position is a position of authority or trust relative to those children or vulnerable persons. A search is made in criminal conviction records to determine if the applicant has been convicted of a sexual offence listed in the schedule to the Criminal Records Act and has been pardoned.

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3) Emergency contact Details form
Emergency Contact Details

Your name Home address

Home telephone number

Name of your next of kin

Address of your next of kin

Daytime telephone number

Relationship

Please state any medical details which we should be aware of in the event of an emergency, eg. diabetes, epilepsy.

This information will be treated as confidential.
Please update any changes through the Employee Portal.

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INDUCTION EVALUATION AND FEEDBACK FORM

Induction Evaluation and Feedback Form
This questionnaire is to be completed after your induction program is finished. It will give us an opportunity to gain your views and opinions which will help us improve the quality and standards of our provision in the future. The questionnaire is anonymous and as a result no-one will be able to trace your comments back to you. Date : Program Trainer: A) Induction Program Agree Strongly • Was informative • Was effectively designed • Was well organized • Helped me to feel more prepared • Helped me to understand wider Institute services • Helped me to feel more orientated • Encouraged interaction with my peers • Helped me to feel more at ease with my peers • Encouraged interaction with my tutor(s) • Was enjoyable • Helped me to feel more at ease with my tutors • Information, advice and guidance provided by staff was appropriate • Rooms used were adequate • Overall I feel satisfied with my induction B) Communication Agree Strongly • Academic regulations were explained clearly • I was signposted to the Institute’s regulations • The regulations relating to assessments were clearly explained Agree Neutral Disagree Disagree strongly Agree Neutral Disagree Disagree strongly

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• The process for submitting assessments was clearly explained • Attendance requirements were clearly explained • Communication during induction was adequate C) Researching and study Skills Agree Strongly • I received Institute’s log in • I received information about referencing • I received an introduction to study skills • I received information about plagiarism and how to avoid it • Support for assistance with my study skills has been explained • I am content with the support given Please provide any further comments you think would be helpful, including any issues that you would like to be addressed by the Institute. Agree Neutral Disagree Disagree strongly

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...Business Structures Sabrina George – York FIN/571 July 11, 2015 Prof. Susanne Elliott Abstract In connection into what an individual or a group of individuals wants to achieve – would determine the appropriate business structure for the expected goal. To explore cases where there is a bigger risk but higher profit for an individual or individuals they will want to look into the structure of a sole proprietorship or partnership. However, there could be a group of people who share a business interest who can obtain major investors and retain very little if any liability – they would explore the options of creating a corporation. Business Structures One of the most basic and riskiest business structures is a sole proprietorship, which is where an individual owns a business alone and they are responsible for all liabilities and assets of the company. The advantage with this business structure is that the owner will consume all profit – however, the owner will also have unlimited liability, which means all of the owner’s assets are not limited if the company goes under. Sole proprietorship is also similar to a partnership, although with a partnership there is two owners who split the liabilities and assets – which the advantage in this case is that the risk will be split in half. “An LLC is designed to provide the limited liability features of a corporation and the tax efficiencies and operational flexibility of a partnership,” which means that the company is treated...

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Premium Essay

Business Structures

...Business Structures When someone is deciding to start a new business, several questions must first be answered before anything else can happen. One of the most important aspects to consider is the structure of the business. Business structure must be carefully chosen as each has its own advantages and disadvantages and can drastically alter how the company does business. The following details the various structures for businesses and the pros and cons involved with each. Sole Proprietorship In this structure, the business is owned and operated by one person. The good thing about a sole proprietorship is that the owner has complete authority to do what he or she pleases. There are no arguments over how to spend money improving the business, there is also very little regulation from government. With complete authority, however, comes complete liability for the businesses actions. Being the only owner of a business means you can do what you want but when something backfires the blame will be placed squarely on your shoulders, meaning the owner has the responsibility to take care of all debt and other obligations. Partnership Partnerships involved two or more people teaming up to further their business interests. In this scenario, partners share the responsibility of operating the business and also share liability. This can be a gift and a curse, while it is nice to not have all the blame fall on one person, if one partner makes a mistake the other partner can also be held...

Words: 465 - Pages: 2