...The purpose of this matrix is to provide guidance to those personnel involved with receiving or accepting goods and materials on behalf of the Maricopa Community College District. Best business practices support that receiving be completed through a centralized function and location. Such guidance helps ensure that the following “Key Control Objectives” and “Process Attributes” are achieved. • Goods are purchased only with proper authorization. o Goods compared to purchase orders or other purchase authorization before acceptance. o Unmatched receivers investigated; Unauthorized items identified for return to vendor. o Receipts under blanket purchase orders monitored; Quantities exceeding authorized total returned to vendor. • Goods received are recorded correctly as to account, amount, and period. o Goods counted, inspected and compared to packing slips before acceptance. o Receiving reports issued by receiving/ inspection department in pre-numbered order. o Receiving documentation, purchase order, and invoice matched before recording liability. This matrix serves to provide guidelines in which the order of steps completed may vary depending on college and circumstances. Goods POs/LPOs – Non-Capital |Non-capital and delivered to Central Receiving |Inspect for proper addressing before acceptance...
Words: 1853 - Pages: 8
...Production Go Live Checklist Dependency Status Responsible Group/ Person Comments Hardware Setup Time System Server Setup, OS Build, connections Setup and Test printers APO server setup; Optimizer Cache server setup Document server setup Printer Server Setup Coordinate activities between HR go live and other SAP go live related to hardware, dual clocks, etc. Engineering Drawing Package(s) Server setup Set batch jobs printers Hardware Purchased (PCs, Printers, Clocks, Labor Collection) CHECKPOINT: Hardware Is Installed, Time System Clocks Ready Mass Transport to Production (48 hrs) LOAD SETUP IN SAP PROD Open Client for Manual Numbers set Change customer number range to external Check various Number Ranges Add "plant" vendors Change vendor number range to external Manual - Number Range Batch Manual - Number Range Tranfer Requirement & Transfer Order Update table T185 as per SAP note 847810 Create Bin Numbers Set A/P Check Number Activate various conversion exit Change material number range to external APO-R/3 Basis connection settings Finance Setup Activate Material Ledger Activity Types Check FICO Number Ranges Co-PA activation Cost center hierarchy Cost element Groups Load Chart of Accounts Load Cost Centers Load Profit Centers Open MM Periods Primary and Secondary Cost Elements SET FI Periods APO & General Setup SETUP activate integration models create alert profiles Start Date Start Time Finish Time Finish Date Activity Production Go Live Checklist...
Words: 1397 - Pages: 6
...Controls for Outflows Biniyam Beyene, Christie Ferrell, Gabriel Mendoza and Paula Strahl ACC/544 May 2, 2015 Professor Tracie Youngblood Controls for Outflows Purchasing, accounts payable, cash disbursements, finance, investment, and payroll are key components to a successful and efficient business. Internal controls are needed in these outflow process to prevent fraud and theft within the business. The follow proposal will list the types of controls that are needed and reason for the controls. Finance One of the things that cannot be overlooked when it comes to controls is finance. Finance is the lifeblood of an organization. Without proper controls and functionality and control, a company’s finances can be out of distorted and may cause a business to possibly go under and close for business. One of the things that a business can do with controlling its finances is to have more than one person of management sign off on orders that have to do with financial transactions. An example of this would be a work or purchase order. This is something that should be controlled and documented by more than one person of management. The last thing that upper management wants to see is a mess of finances where one individual may end up taking too much control and could very well not be aware of the right amount of inventory they could be purchasing where there may not be a need. A second person can look over the order themselves and may have the ability to...
Words: 2205 - Pages: 9
...What is the Fraud? The fraud consists of Equipment Overshipping and a kickback scheme. Who is involved? Charlie Thurgood and Ben Hill. How was it done? The first two months, April and May, TBC used Sports Chalet as its equipment vendor, however for the last two months, Ben Hill has diverted the business to Sports Equipment for no credible reason besides that Charlie is his friend, in the catalog there are no price differences between the two. Michele would submit the purchase order to Ben, so Ben had a chance to recreate purchase orders since they are left open and increase the orders. He would change the quantities ordered and told charlie to falsify the invoices. Charlie would also swap the shipping slips and the invoices so they would match TBC's records and alter the price on the invoice so the same total would be charged. Charlie and Ben could then fence the excess goods and divide the money. What is the economic impact of the fraud for the last 4 months? This fraud has cost the Tallahassee Beancounters $4,150 dollars since it began in June. How can this fraud be corrected? Ben had an overlapping authority when it came to choosing vendors, handling purchase orders, and paying vendors. By having access to all of these it was far too easy for him to use his position for fraud. Asking for the lost revenue back or possibly suing them for it. Sports Equipment could also be forced to deliver the amount of goods that appeared on the...
Words: 685 - Pages: 3
...Date: October 10, 2011 From: Rachael Melendez To: PwC Auditor Introduction BLUE Company operates under an enterprise planning system which allows an organization to automate and integrate its essential business processes. There are many weaknesses within BLUE’s expenditure process that lead to potential risks. The internal controls in this company are poor; for example, certain departments are authorized too much power, such as the purchasing clerk and the cash disbursement department. These duties need to be segregated among other departments. By pre-approving transactions, such as an approved vendor list, preventative controls can eliminate the ability to engage in fraudulent activities. Also, this company needs to engage in a system of checks and balances among each department to ensure validity, accuracy and completeness. Analysis The first step in the expenditure process may create issues. All the employees should not have access to create a purchase requisition. For example, how can an employee that works in the cash disbursement department know about the inventory levels and make a purchase requisition. BLUE Company is lacking an inventory control department; this needs to be incorporated. BLUE Company should limit the number of employees with the access to create a purchase requisition within the inventory control department. Unauthorized access exposes assets to misappropriation, damage, and theft. By incorporating access controls, BLUE Company may be able to...
Words: 954 - Pages: 4
...Chapter 4 The Procurement Process Multiple Choice Questions | 1. |Which one of the following is not a type of organizational data that is utilized in the procurement process? | | | | | |Client | | |Company Code | | |Storage Location | | |Purchasing Organization | | |Manufacturing Plant | | | | | |Answer: e Difficulty: Easy Page Reference: 2 | | |Section: Organizational Data Practice: ...
Words: 3775 - Pages: 16
...Strategy & Technology Pg 69-77 Major sources of competitive advantage Brand Scale Switching Costs & Data Differentiation Network Effects Distribution Channels Brand A firm’s brand is the symbolic embodiment of all the information connected with a product or service. A strong brand proxies quality and inspires trust Viral Marketing (consumer promotes product or service if a firm performs well) Brands Amazon eBay Google Viral Marketing Google Hotmail Skype eBay Facebook YouTube Scale Business benefit from economies of scale when the cost of an investment can be spread across increasing units of production or in serving a growing customer base. A growing firm may also gain bargaining power with its suppliers or buyers. Scale of technology of investment can also act as a barrier to entry, discouraging new, smaller competitors. Economies of scale BlueNile (sold as many diamonds in 1 year with one location as a traditional jeweler would with 116 stores.) Bargaining power with suppliers or buyers Dell (make concessions) eBay (raise auction fees) Scale of technology Intel (pioneer in cutting edge technologies) Google (runs on an estimated 450,000 to 1 Mio servers) Switching costs & data Switching costs exist when consumers incur an expense to move from one product to another. Data can be a particularly strong switching cost for firms leveraging technology. In order to win customers from an established incumbent, a late-entering rival must offer a product...
Words: 490 - Pages: 2
...WEEK 7: Network Markets & Disruptive Technological Changes (Microsoft in Thailand, Motorola/Noka) Network Markets – S-curve of P(join) vs. installed base • Tipping depends on taste for variety vs. network externalities o Adjusted price adjusted for market share • Direct network effects – benefit of more users. Indirect effects – Growth of complementary products and services on the larger platform (iPhone, HD-DVD) • Use switching cost to lock in early market share gains, create competition through licensing Disruptive Technological Changes Timing is everything, incumbency power diminished, harder to manage judo attacks Innovate Inside • Incumbency advantage of size, market knowledge, reputation/brand recognition, experience, access to funding, distribution & supplier resources • Incumbents face replacement effect – new product cannibalizes profits from established markets, but this ignores the competition effect - innovators will enter and undermine his franchise, so incumbent might as well preempt by innovating. • Network effects/uncertainty about tipping + increasing returns/internal hurdle rate is a virtuous cycle that is challenging to incumbent’s desire to invest Wait and See – Jump on the bandwagon if innovation proves viable • Network effects and other customer lock-in – challengers may convert early lead into sustainable advantage • If early advantage can be neutralized, then this strategy has real option value • Can the threat be isolated into...
Words: 459 - Pages: 2
...2015-‐09-‐13 + How do you analyze a case? + Analyzing a Case 2 A. Identifying the issues B. Analyzing the case (qualitative & quantitative) C. Generating alternatives D. Analyzing and evaluating alternatives E. Selecting the preferred alternative F. Developing an action & implementation plan 1 2015-‐09-‐13 + 3 Let’s use a case as an example … Porsche Canada: + Selling Winter Driving 4 2 2015-‐09-‐13 + 5 Porsche Canada: Selling Winter Driving n Jasmin Rawlinson (Director of Marketing for Porsche Canada) asks: “How can we encourage Canadians to drive their Porsche vehicles in winter?” n Opportunity: creation of a new category of product (winter equipment) and new car sales to buyers who had not previously considered Porsche as a 4-season car; new service revenue n Challenges: overcoming a long-held consumer perception; limited marketing budget ($500K) due to recent sales drop (15%) n Timeframe: July 2009 n + Dealing with past time frames? A. Identifying the Issues 6 importance low high high III IV low I II urgency 3 2015-‐09-‐13 + 7 B. Analysis - Qualitative n SWOT n Internal analysis: Strengths & Weaknesses n External + analysis: Opportunities & Threats 8 B. Qualitative Analysis n Porter’s n 5-Forces The collective strength of the...
Words: 966 - Pages: 4
...Class, This is a set of information comparing IP Contact Call Centers in side-by-side analysis that was created by Faulkner’s FACCTs several years ago. You can see that they do cover information on each company, the features that are in each product, and even some basic pricing information. You are going to use this as if it is the compiled responses from a real RFP. This information will help you assign vendor scores in your table, and help you decide which vendor to use. IP Contact Call Centers: Side-by-Side |The right IP contact call center can make potential new customers go away happy. A conventional “Your call is important to us…” call | |center—in today’s age of Internet gratification—will likely just make them go away. | | | |Take a conventional call center, put it over an IP-telephony infrastructure, plug in a multimedia server or two and upgrade the agent PC | |client software, and presto—you’ve got all the makings of an IP contact center. It’s not quite that easy, of course. Contact centers—so | |called because they add customer-interaction channels beyond just voice—represent considerable added complexity, and cost, over voice-only | |call centers. ...
Words: 5971 - Pages: 24
...Marketing Mix and Communications Ashley Klinger Marketing on the Internet- 2 Instructor: Lori Wortylko Competing with Cisco What companies are Nortel’s major competitors? Nortel network’s three major competitors are Cisco Systems, Inc., Alcatel Lucent Nokia Solutions and Networks B.V. Is Cisco among them? Yes Cisco is one of Nortel Network’s major competitors. According to Hoovers.com, Cisco is the number one competitor for Nortel. I could not find much about Nortel being in competition with Cisco because Nortel has since went bankrupt. There were so many things that Nortel was doing wrong. So because of that alone, Nortel was no real competition for Cisco. Nortel had a large security breach that was caught in 2004. There were malicious hackers who had gained access to all of Nortel’s documents like emails and ideas. It went on for what is believed to be around ten years or so. By the time Nortel started to sell off its assets in 2009, the hackers had still not been caught. What types of marketing jobs are available? I found a lot of marketing based jobs available on Cisco’s website. I chose Technical Marketing Engineer. The minimum job requirements are: * Experience designing and implementing data center infrastructures. * Experience with Cisco Unified Computing System (UCS). * Strong background on various hypervisor technologies. * Ability to set and meet deadlines. * Excellent troubleshooting and problem-solving skills. ...
Words: 421 - Pages: 2
...Sample Trip Report To: From: Subject: Vanguard Communications/Incoming Calls Management Institute Seminar On (date) I attended a seminar in (location) which was sponsored by Incoming Calls Management Institute. The name of the seminar was "Understanding and Applying Today’s Call Center Technologies.” The seminar leader was (Lori Bocklund/Dave Bengtson/Don Van Doren), a consultant with Vanguard Communications Corporation. We talked about strategic alignment – how important it is that our call center technology enable our call center strategy, which supports our business strategy. We looked at the customer contact challenges presented today. We must use multiple media and build relationships with customers – not just service their needs over the telephone. We learned the “why, what, how, who, when” of a broad array of call center technologies, from basic functions to advanced tools. We started with a discussion about infrastructure - application architectures, and network architectures. We talked about some of the emerging architectures that move intelligence outside of the switch, and leverage Internet Protocol (IP) for voice switching. We talked about capabilities for routing and reporting, at both basic and advanced levels. We also looked at advanced management tools such as workforce management systems, simulation tools, and quality and logging systems. We talked about self service via voice response and the web, and the powerful business case it...
Words: 560 - Pages: 3
...(Locker & Kienzler, 2008). E-mail, telephone and videoconferencing has become the way of communicating in any corporation in today’s corporate world, this has become a excellent tool of communication but it has let to companies down fall if they do not understand the importance of all this tools (“Principles of Business Communication,” 2009). Communication at Work Companies depend on many types of communication trends; technology has changed all concepts and has improved the way we communicate in a global economy. E-mail is a good example of communication trends; many large scale companies send and receive millions of e-mails in a week. Phone-conference play a good example of communication in today’s business, a simple conference call can unite employees from a company in different parts of a country or even the world, and this helps a corporation to be united in new ideas or company’s up-coming obstacles at any given moment. The most use by a corporation is the telephone, land line and wireless communication. The phone is an important tool in a corporation it gives an instant communication instrument to reach an individual this way company problems can be resolve in minutes. Work Communication Trends The most use communication trends in today’s corporation are the telephone,...
Words: 804 - Pages: 4
...Request for Proposal An Inventory Control System Just Seeds Unlimited Co. 4105 Stuart Andrew Blvd Unit #3 Charlotte, NC 28217 704.222.2222 Distribution List (TBD) Linnea L. Williams lwilliams.lwilliams@gmail.com PM598 – May 2011 TABLE OF CONTENTS 1. INSTRUCTIONS TO BIDDERS 5 1.1. General Description of Work 5 1.2. What Must Be Included with Bid 5 1.3. Schedule of Bid Period Activities 6 1.4. Location of Work 6 1.5. Pre-Bid Meeting 7 1.6. Owner Contact for Questions 7 1.7. Pre-Award Surveys 8 1.8. Sealed Bid Requirements 8 1.9. Basis for Bid Evaluation 9 1.10. Ethical Standards 10 1.11. Responsibility for Surety Bonds 10 1.12. Proposal Format 10 1.13. List of Bidders 12 1.14. Letter of Acknowledgment 13 2. DESCRIPTION OF WORK 13 3. PROPOSAL 15 3.1. Breakdown of Bid Price 15 3.2. Revisions and Extra Work 15 3.3. Scheduled Completion Dates 16 3.4. List of Subcontractors 16 3.6. Key Supplier or Contractor Personnel 17 3.7. List of Bid Document Addenda Reviewed by Bidder 17 3.8. Notice of Conflicts or Errors in Bid Documents 17 3.9. Bidder Signature 17 4. SPECIFICATIONS AND DRAWINGS 18 5. GENERAL CONDITIONS AND CONTRACT AGREEMENTS 18 Appendix B 21 Supplier/Bidder List 21 1. INSTRUCTIONS TO BIDDERS The following section entails information that Just Seeds Unlimited Co. requires of bidders when preparing the response bid proposal: 1.1. General Description of Work Provide Just Seeds Unlimited Co. with a fully designed solution for...
Words: 5620 - Pages: 23
...Request for Proposal An Inventory Control System Just Seeds Unlimited Co. 4105 Stuart Andrew Blvd Unit #3 Charlotte, NC 28217 704.222.2222 Distribution List (TBD) Linnea L. Williams lwilliams.lwilliams@gmail.com PM598 – May 2011 TABLE OF CONTENTS 1. INSTRUCTIONS TO BIDDERS 5 1.1. General Description of Work 5 1.2. What Must Be Included with Bid 5 1.3. Schedule of Bid Period Activities 6 1.4. Location of Work 6 1.5. Pre-Bid Meeting 7 1.6. Owner Contact for Questions 7 1.7. Pre-Award Surveys 8 1.8. Sealed Bid Requirements 8 1.9. Basis for Bid Evaluation 9 1.10. Ethical Standards 10 1.11. Responsibility for Surety Bonds 10 1.12. Proposal Format 10 1.13. List of Bidders 12 1.14. Letter of Acknowledgment 13 2. DESCRIPTION OF WORK 13 3. PROPOSAL 15 3.1. Breakdown of Bid Price 15 3.2. Revisions and Extra Work 15 3.3. Scheduled Completion Dates 16 3.4. List of Subcontractors 16 3.6. Key Supplier or Contractor Personnel 17 3.7. List of Bid Document Addenda Reviewed by Bidder 17 3.8. Notice of Conflicts or Errors in Bid Documents 17 3.9. Bidder Signature 17 4. SPECIFICATIONS AND DRAWINGS 18 5. GENERAL CONDITIONS AND CONTRACT AGREEMENTS 18 Appendix B 21 Supplier/Bidder List 21 1. INSTRUCTIONS TO BIDDERS The following section entails information that Just Seeds Unlimited Co. requires of bidders when preparing the response bid proposal: 1.1. General Description of Work Provide Just Seeds Unlimited Co. with a fully...
Words: 5649 - Pages: 23