Cari Haugen is the administrative assistant at Oakes High School and she is in her 29th year in this role. With 29 years of experience, if Cari doesn’t have the answer you are looking for, she knows where to find it. As the administrative assistant, responsibilities are numerous and varied depending upon the day. It is my honest opinion that the administrative assistant has one of the most difficult jobs in our school system, as the pace of their job is relentless and in the case of Oakes High School, is in the forefront since the central office receives all phone calls and entries into our school. The following interview of Cari Haugen shares the procedures and management of accounts at Oakes High School.
• What types of accounts does the principal’s …show more content…
Money is counted in the central office and then receipted. The business manager or administrative assistant takes receipted money to the bank where receipts must then match all deposits. All purchases require purchase orders that are then monitored and logged appropriately.
• With whom do you meet to discuss the status of your accounts? o I meet with our business manager to discuss the status of any of our accounts.
• What process do you have in place to protect against fraud and embezzlement? o The checks and balances of having all receipts match deposits.
• What type of accounts does the office monitor? o Athletic, activities, student council, North Dakota Honor Society, and all purchasing (elementary, high school, janitorial).
• Is an account procedure in place? o Check and balances procedures in communication with the business manager. Ensuring all receipts match deposits.
• Do you meet with the principal to discuss the different accounts on a regular basis? o No.
• What procedures are in place to govern bookkeeping, cash handling, sales, revenues, expenditures, inventories, and audits to determine if a reliable and efficient system of controls is in