CHAPTER I

Documentation for System Development

Introduction

We now belong in a world that is filled with surprises, inventions and innovations. It is quite surprisingly that a new technology is developed every now and then without the prior notice of the people around it. Some of us are aware, some are not. Technology is a vast, complex component of this world yet not all aware or even aware that a technology exist that could help them achieve their goals prospectively.

In a business world of education, wherein all methods are used in the art of processing data, papers and everything that is needed to pursue their objectives; including paper works, file folders, big cabinets for storage and a team of productive people to keep a business going.

This study focuses on recording data and grading a student's progress in a quarterly basis. A grading system is very essential in a school thus this certify as a proof or progress of what a student has achieve quarterly. In the case of CBA (Christ Baptist Academy) it is done manually; in terms of computing, inputting and tallying of grades.

The teachers and instructors of Christ Baptist Academy uses a manual method to their grading system. They use record cards provided by their grading system to tally what has been done by a student. It serves as a proof of a student's progress. In which can be highly improved by technology.

Now in a modern technology where everything can be done in a computerized form. This study will make the CBA's grading system impr

Organizational Chart

STATEMENT OF THE PROBLEM

General Problem

The general problem of this research is to evaluate the manual record keeping method of First Baptist Church of Biñan Christian School and its setbacks.

Specific problems:

The specific problems are the following:

1. Do the existing records be easily accessed even without the aid of computers?

2. Does the current record keeping method lessen the time and effort in tracking and retrieving the records of students and teachers?

3. Does the current record keeping method organized in the long run?

4. Do the current records retrieved become a burden to store when in large quantities?

OBJECTIVE OF THE STUDY

General Objective

The general objective of this study is to develop a computerized record system of First Baptist Church of Biñan Christian School.

Specific Objectives:

The specific objectives are the following:

1. To create a system that will access files faster than doing it manually.

2. To generate a system that can track and retrieve records in shortest time possible.

3. To produce a system that can update files while keeping it organized in the long haul.

4. To construct a system that can store large amount of files.

SCOPE AND LIMITATION

The scope of this study will discuss the record keeping method of First Baptist Church of Biñan Christian School. Both the proposed system and their current method will be differentiated in terms of efficiency, effectiveness, and operational cost.

The study is only limited in record keeping. Only the teachers and faculty members have access to use and update the system. Students can only view and retrieve their records in hard copies.

SIGNIFICANCE OF THE STUDY

The study proposed would minimize the time and effort in recording and retrieving students and teachers data in the most flexible, accessible and convenient way. By using this system, not only would it produce a good working environment, it could lessen the burden of keeping records clean, organized and presentable. Updating records will be more cost effective in contrast in using a manual method.

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Board of Trustees

TEACHERS

Dr. Enrico P. San Pedro
School Director

Pedro

Mr. Carlito Reyes

Mrs. Lina Villanueva

Mrs. Aileen Combalicer
Secretary

Mrs. Aileen Feliciano

Mrs. Susan Villar

Mrs. Malou Maghirang

Mr. Arvie Bernardo
Janitor

Ja

Mrs. Lina David

Mrs. Ludyline P. San Pedro