a. Duties i. The President will chair all meetings of Accounting and Finance for Excellence and will call special meetings as needed. The President will over-rule votes only in case of a tie ruling. ii. The Vice President shall chair any ad hoc committees or task forces of the organization. iii. The Secretary will take, record, and file meetings minutes; produce all official correspondence for the organization. iv. The Treasurer will maintain all financial records and report on the financial transactions of Accounting and Finance for Excellence. v. The Program Advisor will direct the planning of the organizations education and social programs. I. Requirements For Running For/Holding An Officer Position b. All officers and candidates for office must be currently enrolled PSU students. c. All officers must be members of Accounting and Finance for Excellence for six months prior to running for an officer positon. In an instance where there is no members who have filled the six month requirement, the President will nominate a member and the Vice President, Secretary, and Treasurer will vote on the member. II. Nominations and Elections d. Nominations for all offices will be taken from the floor of the third-to-last regular meeting of the spring semester each year. e. Any member may nominate any other member, including himself or herself. f. Elections will be held at the second-to-last meeting of the spring semester. g. Nominations may also be made during the election meeting itself, prior to closing of nominations and taking the vote. h. A simple majority vote of the quorum present at that meeting will be sufficient to elect an officer. If there are more than two candidates and no candidate receives a majority, there will be a run-off vote between the top two vote recipients in the general meeting. III. Removal From Office i. Officers may be removed from office for failure to perform duties or for violation of membership clause. j. Officers to be voted upon in this regard will be notified of the intention to do so in writing at least one week prior to the meeting at which the vote will be taken. k. A two-thirds majority of quorum present at a regularly scheduled meeting shall be sufficient for removal from office. l. Any officer may resign by submitting a letter to the President. The President may resign by submitting a letter to the Vice President. vi. The term of office shall be from the last meeting of each spring semester until the end of the second-to-last meeting of the subsequent spring semester. vii. Should a vacancy in office occur, there will be another nomination procedure and election for the vacant office. viii. In the meantime, the Vice President will assume the duties of the President, the Treasurer will assume the duties of the Vice President, and the Secretary will assume the duties of the Treasurer should those offices be vacant. IV. Meetings m. Section A. - Regular meetings will be held the first and third Thursdays of every month. n. Section B. - Special meetings may be called by any combination of three of the officers. Notice of special meetings must be communicated to all members at least 72 hours in advance of the meeting. o. Section C. - To conduct business at any meeting, one half of the entire voting membership must be present to form quorum. p. Section D. - All decisions of the Program Committee involving committing organization funds in amounts greater than $25.00will require the approval of the majority of those members present at the regular or special meeting of ASP. Similar decisions, but for $25.00 or less may be approved by the Program Chair with consent from two officers. V. Affiliation q. Section A. – Penn State University ix. This organization is a recognized student organization at Penn State University. x. In all correspondence and business transactions, it may refer to itself as an organization at PSU, but not as part of PSU itself. xi. Accounting and Finance for Excellence accepts full financial and production responsibility for all activities it sponsors. xii. Accounting and Finance for Excellence agrees to abide by all pertinent PSU policies and regulations. Where PSU policies and regulations and those of Accounting and Finance for Excellence differ, the policies and regulations of PSU will take precedence. xiii. This organization recognizes and understands that the University assumes no legal liability for the actions of the organization, and that the University is not providing blanket indemnification insurance coverage for any activities of the organization. VI. Faculty/Staff Advisor r. This organization may appoint a primary advisor by majority vote of membership. s. Other persons may serve as special advisors as needed. VII. Duties t. The advisor must sign the recognition application each year. u. Officers should meet with the advisor 5 times per semester. v. An advisor may not vote in Accounting and Finance for Excellence matters, hold office or unduly influence decisions of the student organization. VIII. By-Laws And Amendments w. BY-LAWS xiv. By-laws can be added to this constitution by a simple majority vote of the entire membership at a regular meeting of Accounting and Finance for Excellence. xv. This constitution takes precedence over any and all by-laws. xvi. University policies and state and federal laws take precedence over constitution and any and all by-laws. x. AMENDMENTS xvii. This constitution can be amended by a two-thirds vote of the entire membership at a regular meeting of Accounting and Finance for Excellence. xviii. Notification of such a motion must be made to members at least one meeting in advance of the one in which the actual vote is taken. xix. All amendments shall be in consonance with University regulations and policies and shall be filed with the University through the Office of the Dean of Students within two weeks of adoption by the organization. IX. Statement of Compliance with Campus Regulations y. RESPONSIBILITES xx. Registered campus organizations must follow the Penn State University Policies Applying to Campus Activities, Organizations, and Students in all financial matters and accept full responsibility for all activities that bear the organization’s name as official sponsor. xxi. The University shall have the right to audit the financial records of this organization if foul play is suspected. Date approved by organization __01/04/2015__
Name of Presiding Officer __Daniel Persson__