TO: All Management
From: Project Manager
Date: 10/8/2013
Subject: SQL Server Training Project Budget
It is essential that everyone on the management team understand the costs associated with the three-day training session so that a budget can be created and allocated. Some of the cost associated with this project include: Fixed Cost, Fixed Cost Accrual, Baseline, Variance, and Actual Cost.
In creating a budget for the project several things must be considered such as the amount of time needed to complete the project, resource, and employee allocation. During the budget creation phase of the project we will be using Project Cost Management that will focus on the processes, procedures, and techniques to develop and manage the project budget. This will allow us to 1). Estimate costs, and focus on processes to estimate the monetary resources needed to complete the project work or activities. 2). Determine Budget by aggregating the individual cost for each of the project activities or work package components to determine the cost baseline or overall project budget. 3). Control Cost by updating the projects while monitoring the projects budget and managing any changes to the baseline plan.
Once the project schedule and budget are determined, the total time and cost of each activity can be summed using a bottom-up approach to determine a target deadline and budget. The schedule and budget must, however, be reviewed and accepted by the project sponsor or client. This may require several revisions or iterations and possible trade-offs before the scope, schedule, and budget relationship is reasonable, and acceptable to all of the project stakeholders.
Once the schedule and budget are approved by the sponsor or client, the plan becomes the baseline project plan. This milestone is an important achievement that marks the completion of the second phase of the IT