...83720-0075 (208) 327-7465 FAX (208) 327-7320 purchasing.idaho.gov JANUARY 2007 GUIDELINES FOR DEVELOPING AND EVALUATING A REQUEST FOR PROPOSAL Table of Contents 1. 1.2 2. 2.4 INTRODUCTION 1 1 1 PREPARATION - PLANNING THE RFP 1 2 2 2 2 2 2 3 3 3 3 3 3 4 4 4 5 5 5 5 5 5 5 5 6 6 6 6 6 1.1 2.1 2.2 2.3 2.5 2.6 2.7 2.8 2.9 2.10 2.11 2.12 3. PAGE Definition and Use Some Common Uses of the Request For Proposal Appropriateness Preparation & Response Time Statement of Intent - Scope of Work Evaluation Factors 2.4.1 Mandatory Requirements 2.4.2 Determining Evaluation Factors 2.4.3 Technical Capability & Solution Approach Weighting Factors 2.5.1 Technical Capability & Solution Approach 2.5.2 Cost Proposal 2.5.3 Managerial & Staff Capability Evaluation Rating Form - Scoring Sheet Choosing Your Evaluation Team Oral Presentations References Pre-Proposal Conference 2.10.1 Scheduling a Conference 2.10.2 Answering Questions Other Considerations 2.11.1 Public Notice 2.11.2 Amendment, Modification, or Withdrawal 2.11.3 Late Proposals, Modifications, or Withdrawals 2.11.4 Receipt & Record of Proposal 2.11.5 Mistakes in Proposals 2.11.5.1 Before Due Date & Time 2.11.5.2 After Receipt But Before Award 2.11.5.3 Discovered After Award Appeals CREATION - A MODEL RFP FORMAT 3.1 3.2 3.3 Cover Letter Signature Page Title Page 7 7 7 7 PAGE 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 3.12 3.13 4. Table of Contents Schedule of Events Standard and Special Terms and Conditions General Information...
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...PROJ 410 Week 3 RFP Evaluations Discussion Questions 2 http://homeworkfy.com/downloads/proj-410-week-3-rfp-evaluations-discussion-questions-2/ To Get this Tutorial Copy & Paste above URL Into Your Browser Hit Us Email for Any Inquiry at: Homeworkfy@gmail.com Visit our Site for More Tutorials: (http://homeworkfy.com/ ) RFP Evaluations (graded) It is very common to find buyers who fail to identify the RFP evaluation criteria during the project procurement planning process, and in fact, do not define the evaluation criteria until after proposals have been received and the evaluation process is set to begin. What do you think is the risk of waiting until bids have been received to establish the evaluation criteria to be used to select a preferred contractor? Besides evaluating the risk of waiting until bids are submitted, also consider the question from the potential vendors’ point of view. Should vendors be aware of the evaluation criteria during the procurement phase, or after they have submitted their proposals/bids? Finding buyers that fail to identify the RFP evaluation criteria during the project procurement planning process would hurt schedule and scope. Besides, if you get the proposals and read them before you create evaluation criteria, you run the risk of consciously or subconsciously creating evaluation criteria based on what you’ve read which could create a bias towards one of the proposals. Finally, without having your criteria set ahead of time,...
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...IS4799: Unit 1 Common RFP Sections The common sections of an RFP are: Introduction: The Introduction section of an RFP states the purpose, scope, and necessary background information about the RFP. The introduction sets the stage for the RFP and summarizes its main points. Each RFP introduction is different and contains information that is specific to that RFP. Many RFPs contain general information that is common, including the following: • Statement of purpose: The statement of purpose summarizes the intent and purpose of the RFP and briefly conveys its reasons for its existence. While it does not contain many performance requirements, this section provides a very general overview of the RFP. The statement of purpose is deliberately high-level and provides few details. • Scope: Readers should gain a general sense of the performance requirements of the RFP from this section. The scope defines the specific products, services, period, terms, and conditions of the RFP. In many RFPs, the scope section simply refers readers to appropriate appendices for more detailed coverage. • Compliance stipulations : The introduction often contains any general compliance stipulations that apply to the RFP process, including vendor selection and performance of the proposal contents. W hile government-related RFPs usually contain statements of compliance with equal opportunity and disability regulations, any other mandatory compliance requirements will be included...
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...Request for Proposal Template A carefully crafted "Request for Proposal" (RFP) is the key to getting the best quality services you require for your project. This tool provides you with guidance and a template for preparing a good RFP. Instructions: 1. The Request for Proposal (RFP) is your "official" statement to vendors about the services you require. Vendors typically try to respond, point by point, to your RFP when they make their proposals. Therefore, the RFP "leads" vendors by focusing their attention on certain issues. In addition, it shapes their first impressions of your training development group and the project to be completed. Most importantly, the RFP is the foundation upon which the vendor's relationship with you is built. 2. For these reasons, the RFP must be carefully crafted and reviewed before distributing it to vendors. 3. This template below provides some suggestions for the contents of an RFP. REQUEST FOR PROPOSAL TEMPLATE A TYPICAL RFP The typical RFP includes the following sections: I. The General Training Goals This section includes the general business goals which are met by the new product or process on which the training will be based. In addition, it describes the key components of the new product or process (how it works) and compares these to existing products or processes with which vendors may be familiar. II. The Target Audiences This includes brief summaries of the jobs of the people who are to be...
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...Request for Proposal UK‐1357‐14 Proposal Due Date – 04/17/14 Environmental Health & Safety Software‐Based Research Facilities Inspection and Recordkeeping System An Equal Opportunity University REQUEST FOR PROPOSAL (RFP) ATTENTION: This is not an order. Read all instructions, terms and conditions carefully. PROPOSAL NO.: Issue Date: UK-1357-14 RETURN ORIGINAL COPY OF PROPOSAL TO: 3/20/2014 UNIVERSITY OF KENTUCKY Environmental Health & Safety SoftwarePURCHASING DIVISION Based Research Facilities Inspection and 411 S LIMESTONE Title: Recordkeeping System ROOM 322 PETERSON SERVICE BLDG. Purchasing Officer: Joyce Holmberg LEXINGTON, KY 40506-0005 Phone: 859-257-9104 IMPORTANT: PROPOSALS MUST BE RECEIVED BY: April 17, 2014 @ 3 P.M. LEXINGTON, KY TIME. 1. NOTICE OF REQUIREMENTS The University’s General Terms and Conditions and Instructions to Bidders, viewable at www.uky.edu/Purchasing/terms.htm, apply to this RFP. When the RFP includes construction services, the University’s General Conditions for Construction and Instructions to Bidders, viewable at www.uky.edu/Purchasing/ccphome.htm, apply to the RFP. Contracts resulting from this RFP must be governed by and in accordance with the laws of the Commonwealth of Kentucky. Any agreement or collusion among offerors or prospective offerors, which restrains, tends to restrain, or is reasonably calculated to restrain competition by agreement to bid at a fixed price or to refrain from offering, or otherwise, is prohibited...
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...REQUEST FOR PROPOSAL MICROSOFT® OFFICE® TRAINING RIORDEN MANUFACTURING ONE RIORDEN PLAZA SAN JOSE, CALIFORNIA 95112 14 JULY 2014 Contents Summary and Background 4 Project Goals and Description 4 Scope of Training 4 Desired Qualifications 5 RFP Submission Guidelines 5 Estimated Timeline 6 Selection Criteria 6 Budget 6 References 8 Summary and Background Riordan Manufacturing is currently accepting proposals for training on Microsoft® Office® programs. Riorden Manufacturing communicates extensively internally and externally utilizing various Microsoft® Office® programs and has determined it needs to increase the companies’ proficiency and efficiency with them. The training will enhance products, project planning and improve communications amongst peers and our current and future clients. The purpose of this Request for Proposal (RFP) is to solicit proposals from various candidates, conduct a fair and extensive evaluation based on criteria listed in this RFP, and select the candidate who best represents the direction Riorden Manufacturing wishes to go. Riordan Manufacturing is a global plastics manufacturer employing 550 people with projected annual earnings of $46 million. The company is wholly owned by Riordan Industries, a Fortune 1000 enterprise with revenues in excess of $1 billion. Six Sigma, leading edge research and development (R&D) and exceeding International Organization for Standardization (ISO) 9000...
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...PROJ 410 Week 3 DQ 2 To Buy This material Click below link http://www.uoptutors.com/proj-410/proj-410-week-3-dq-2 It is very common to find buyers who fail to identify the RFP evaluation criteria during the project procurement planning process, and in fact, do not define the evaluation criteria until after proposals have been received and the evaluation process is set to begin. What do you think is the risk of waiting until bids have been received to establish the evaluation criteria to be used to select a preferred contractor? Besides evaluating the risk of waiting until bids are submitted, also consider the question from the potential vendors’ point of view. Should vendors be aware of the evaluation criteria during the procurement phase, or after they have submitted their proposals/bids? Finding buyers that fail to identify the RFP evaluation criteria during the project procurement planning process would hurt schedule and scope. Besides, if you get the proposals and read them before you create evaluation criteria, you run the risk of consciously or subconsciously creating evaluation criteria based on what you’ve read which could create a bias towards one of the proposals. Finally, without having your criteria set ahead of time, there is a high risk of setting yourself up with a bias opinion on proposals and not having an even playing field for others that come in. Qualifications are important, but so are the fees. So many companies are focused on savings, how could you...
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...Document : Rs.10,000/Earnest Money Deposit (Rupees Ten thousand only)(Not refundable) : Rs.10,00,000 (Rupees Ten lakh only) Information Technology Division Head Office, Mangaladevi Temple Road Mangalore – 575 001 Phone: 0824 – 2426416 to 2426420 Website: www.corpbank.com RFP: 11/2013-14 – Selection and appointment of Technology & Project Management Consultant Page 1 of 63 Corporation Bank I T Division, H.O:Mangalore Table of Contents PARTICULARS PAGE NO. Request for Proposal Bank’s Brief Requirement Introduction about the Bank Current IT Infrastructure of the Bank Scope of work Key Personnel Introduction to the Bidders Offer validity period Clarifications of Offers Format of Technical offer Format of Commercial Offer Earnest Money Deposit Terms and Conditions Terms of Payment Substitution of Project Team Members Penalty & Cancellation of Contract Termination Resolution of disputes Eligibility Criteria Evaluation Methodology Conflict of Interest Right to reject any or all proposals Fraud & Corrupt practices Reporting Amendment to RFP Annexure-A - Covering Letter Annexure-B-Details of the Bidder Annexure-C - Terms and conditions compliance Table Annexure-D - Details of Eligibility criteria Annexure-E - Details of prior experience for evaluation Annexure - F - Proposed Team profile Annexure - G - Estimated duration, Mandays etc Annexure H1 - Price bid - Technical Annexure H2 - Price bid - Commercial Annexure - I - Bank Guarantee format for EMD Annexure-J - Particulars...
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...Requisition and Solicitation TS5333- Project Bdgt Procur & Quality November 22, 2015 Contents Introduction 2 Request for quotation 2 Request for Proposal 3 Request for Information 4 Invitation to Bid 5 What is Best for this Project 6 References 7 Introduction Procurement documents make up the package you send out to potential sellers. This package can be called a bid, tender, or quotation when the primary deciding factor is price. When the buyer is looking for a technical solution and is weighing factors other than price, you might hear the term proposal. (Phillips, 2010) Procurement planning is the process of identifying which project needs can be best met by procuring products or services outside the project organization. It involves consideration of whether to procure, how to procure, what to procure, how much to procure, and when to procure it. When the project obtains products and services from outside the performing organization, the processes from solicitation planning. (Project Management Institute) Request for quotation A request for quotation (RFQ) is a standard business process whose purpose is to invite suppliers into a bidding process to bid on specific products or services. RFQ generally means the same thing as IFB (Invitation for Bid). An RFQ typically involves more than the price per item. Information like payment terms, quality level per item or contract length are possible to be requested during the bidding process. (Rosemann, 2010) To...
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...seeking proposals for computer software training. This request for proposal (RFP) is intended to define a set of requirements and provide direction for proposers in regards to submitting a proposal to ABC, Inc. which will fulfill these needs. * The resulting will be a firm price contract with ABC, Inc. and will be in effective beginning March 2012. * Software training includes but is not limited to Microsoft Office Suite 2010. (Word, PowerPoint, Outlook, Excel) * Submittals utilizing the title “RFP for ABC, Inc. for computer software training” will be received no later than 9:00 a.m., local time on March 1st, 2012 by: ABC, Inc. Attention: James Roop 1234 ABC Lane Anytown, USA 12345 (815) 555-9876 * Any RFP received after the March 1st date and time will be rejected. It is the responsibility of the sender to be sure the RFP is received by ABC, Inc. before this date and time. * ABC, Inc. may ask for any additional information as it sees fits in regards to the RFP. * RFP submissions should include full company name and address. If a manual signature by the provider is not included, the submission will be rejected by ABC, Inc. * ABC, Inc. is not liable for any costs incurred from the RFP preparation if it is rejected or disqualified. * All charts, reports, addresses, display, schedules, and other information included in the submitted RFPs will become property of ABC, Inc. upon receiving the submission. *...
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...Enterprise Content Management Solution May, 2013 World Vision International STATEMENT OF CONFIDENTIALITY All information within this RFP, regardless of the communication form, is given in absolute confidence and may not be disclosed without written permission from World Vision International. Page 1 of 15 1. Introduction 1.1 Invitation to Bid 1.2 Information about World Vision 2. Project Background 2.1 Goals and Objectives 2.2 RFP Timetable 2.3 World Vision Contact 3. Instructions for Intent to Respond and Submitting Proposals 4. Required Written Response 4.1 Vendor Profile 5. Evaluation and Agreement Formation 5.1 Evaluation Criteria 5.2 Agreement Formation Appendix 1 Intent to Respond Form Appendix 2 Supplemental Material 3 3 3 4 4 6 6 6 7 8 11 11 11 13 14 Page 2 of 15 1. Introduction 1.1 Invitation to Bid World Vision International, together with its affiliated offices across the globe that make up the World Vision Partnership, (“World Vision”) invites your organization to submit a proposal for Enterprise Content Management solution strategy based on the specifications, requirements and terms and conditions set forth in this Request For Proposal (RFP). This RFP is intended to enable World Vision to identify a service provider to supply the afore-mentioned strategy. This RFP describes our current understanding of our global needs, however these needs are subject to change. 1.2 Information about World Vision ...
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...Executive Summary A request for a proposal was set by Jennifer Childs, Manager of a mid-size pharmaceutical company, to her three General Managers to propose on the reinvestment of an additional profit of $2,000,000 into the company. She has strained that the proposal should lead to a reduction of cost to the company and or increase in sales. The money would be allocated to one or more of the affected areas. Proposed areas to improve on are: * The Product development department needs upgrading in more laboratory equipment and scientists but the costs involved could absorbed the whole profit amount * Production department needs to be restructured by using employee teams. This could be a good idea, the reasons are as follows: * Suggestions made by employees could be implemented * Cost not too much if work spread over a period of time The only problem we foresee is that Tyler should convinced Jennifer as the things that her father built, weigh up very high for her. * Operational department needs upgrading. Computer equipment can`t handle the volume of transactions – this would require buying new software but this could led to a loss of disruption to the legacy system. It would be suggested that this project being breakdown into phases. * A proposal was made by the Marketing manager to increase his budget to employ more sales representatives, rather than allocating funds to projects as he believe that this will increase sales. What needs to be taken...
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...C. Proposal Evaluation Criteria 4 D. How to Submit a Proposal and Information for respondents 4 I. General Overview Purpose The reason for this Proposal is to obtain training services for all of our employees. We are looking for training on Microsoft Office programs. Subject The training will need to be done during the employees work schedule and we will set aside time for this. The training needs to be done in no more than two classes or sessions. The training company is expected to give the employees all the training materials that will be need for the training program. We expect that all information will be up to date with the newest and most recent version of Office and its other programs. The company will use certified instructors and all training will need to be done in easy to follow steps. Testing is going to be needed after the course is over and all employees must be awarded a certificate and be able to pass the course given by the company. The reason is to be able to make sure everyone that was in the training program has received the proper instruction from the company’s course they taught. These certificates will be given and signed by the training company as well. II. Vendor Instructions Key Dates regarding this RFP |Event |Date | |Issue date for RFP ...
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...Purchasing Policy and Procedures Issue date: March 2010 Table of Contents THE HOSPITAL PURCHASING POLICY 1 GOVERNANCE 4 PROCUREMENT REQUIREMENTS 6 PROCESSES 27 Appendices Glossary of terms Products and services Templates Mandatory Requirements Associated Policies THE HOSPITAL PURCHASING POLICY Objective To maximize value for money in the acquisition of goods and services through fair, open and transparent purchasing practices which comply with all applicable federal and provincial legislation and trade agreements, resulting in the highest quality service delivery. Policies 1. All purchases made by the Hospital will be compliant with the hospital’s policies and procedures. These policies and procedures will be aligned with the Ontario Supply Chain Guideline. All purchase orders and contracts will be executed according to this policy and the Hospital’s Signing Authority Policy ( insert link). Single/sole sourced purchases are acceptable only under circumstances defined in the associated purchasing procedures, and must be executed in accordance with the Agreement on Internal Trade. Vendors of Record (VOR), or preferred supplier arrangements, may be established for the supply of a certain category of goods, services or construction where strategic relationships with a small group of suppliers will result in greater value for the hospital. VOR’s must be set up through an open and competitive purchasing process. All purchasing related activities...
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...REQUEST FOR PROPOSAL for Mandy Lane, Inc Georgia Titans Baseball Practice Complex Stockbridge, Georgia 30281 Dennis I. Oggs doggsi@yahoo.com PM 598 Contracts and Procurement Management Submittal Deadline: December 31, 2012 TABLE OF CONTENTS Section Title: Page Number: 1. INTRODUCTION X 1.1 Description of Georgia Titans Baseball complex in Stochbridge Georgia 1.2 Background 1.3 Objective of RFP 2. NOTICE TO PROPOSERS X 2.1 Submittal Deadline 2.2 Type of Agreement 2.3 Term 2.4 RFP Contact Persons 2.5 Inquiries and Interpretations 2.6 Public Information 2.7 Selection Process 2.8 Criteria for Selection 2.9 Proposer's Acceptance of Evaluation Methodology 2.10 Solicitation for Proposal and Proposal Preparation Costs 2.11 Key Events Schedule 2.12 Historically Underutilized Businesses 3. PROPOSAL REQUIREMENTS XX 3.1 General Instructions 3.2 Preparation and Submittal Instructions 3.3 Pricing and Delivery Schedule 3.4 Terms and Conditions 3.5 Submittal Checklist 3.6 Electronic Submission 4. GENERAL TERMS AND CONDITIONS XX 5. SCOPE OF SERVICES XX 6. EXECUTION OF OFFER XX 7. PRICING AND DELIVERY SCHEDULE XX 8. PROPOSER'S GENERAL QUESTIONNAIRE XX 9. ADDENDA CHECKLIST XX ...
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