Due to recent changes in our security department’s rules and regulations, we are sending this notice to all employees to inform them of the recent changes to our remote access policy. As always employees will be given rights to systems across the enterprise based on their roles in the company, as well as job specific. We will be instituting a new group policy, for remote access that will need to be signed off by your department head as well as require a document signed by the employee to ensure that network access from a remote location will not be abused. Discretionary access will be approved solely based on role and job the user has in the workplace. The users with access must be added to the remote_user group in active directory. For this, please take down your form with the appropriate signature to the helpdesk and they will help you get set up with the proper access.
To be able to access the network from outside sources the user will be suing the CISCO client located in the programs directory on the computer. In addition to the CISCO vpn Client software already installed on all company workstation, a RSA token will be assigned to each individual that will require access. This creates a multifactor authentication policy that will require the token, a PIN number, as well as the username and password present at the time of connection. All machines not on company property will also need to have encryption software placed on each unit to help in the event of a lost or stolen laptop. All users who sign onto the network remotely will treat their current environment as such when the user is inside our corporate office. Current antivirus software must be kept on the machine which is provided by our helpdesk. Please do not connect to other remote hosts while van’s into this company’s network. This includes torrents and other downloads. Please do not hesitate to contact HR, your IT helpdesk or manager if you have any questions or concern with the above changes. We want to keep our network secure and prevent unauthorized access. This will ensure that our company will be profitable and stable as we continue our growth into the coming years.
