Data is collected, stored and recorded for the reasons outlined below;

This is so that it can be used as a point of reference or to retrieve information whenever there may be a need for it. Accurate records are kept in order to help the company make decisions when issues or queries arise in relation to each employee. The keeping records is to ensure that a complete and comprehensive employment history of each employee is readily available for as long as it is needed, and that the information contained in personnel records supports the management, payment and development of staff. Other key objectives of personnel records management are to enable accurate information by creating and protecting human resource records as reliable evidence.

Certain information is needed as a legal requirement. Personal details of employees are kept for payroll and HMRC purposes and to show that the minimum wage is being paid.

Data is also kept in the form of time sheets to show the amount of hours employees are working in reference to The Working Time Regulations 1998 to show they are not doing more than 48 hours per week and in receipt of holiday pay. There are also opt out forms for staff to complete if they wish to work more than 48 hours per week.

Records of employee sickness are kept and this helps HR manage attendance and identify patterns of staff absence

Contact detail forms are given to all employees so that they can inform us not only their address but their next of kin.

It is important that these forms are kept up to date as correspondence may need to be sent to the employee.

Questionnaires are sent out to all employees which allows our company to know how staff are feeling and potentially gain relevant feedback in order to change and move forward if necessary.

Regular supervisions are given to all employees in order to address