TERM PROJECT BENEFITS ADMINISTRATION

Submitted to: Prof. Dipak Misra
Group #10

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ACKNOWLEGEMENT

We would like to acknowledge Deepak Mishra sir for his invaluable support and guidance throughout our project. His expertise in the subject has helped us to accomplish our task successfully.

Project Overview
When you build on the Manage Base Benefitsadministration business, you can automate eligibility checking and respond to Human Resource events that might affect benefits.Also one can enroll on the bases of your eligibility and event rules and Administer multiple, simultaneous plan years, according to enrollment rules that you define. One can Calculate benefit costs and coverage amounts, define and process a variety of flexible credits, both general and plan-based. It is used federal users, administer multiple, simultaneous open seasons for different benefit plan types. One can establish the foundation for implementing self-service enrollment, and can define flexible spending account (FSA) information for employees. One can process health-care, dependent-care FSA claims andtrack and view claim and payment date.

As- In Process

As-In Data Flow Diagram.

Overview of “As-is” System
This type of benefit program happens in events where family status events changes. For eg.- Divorces. Such type of programs may also run when job related changes are done for eg- payments of dues. Also for events like retirement such systems are followed. Also for hiring and termination the benefits administration follows the above mentioned procedure. This is a cyclical process which happens at the beginning of every assessment year.
In the beginning of the business administration system we require open enrollment/event maintenance of all the systems in the workspace.
We need to determine the participants who are eligible for the benefits in the benefits administrations system. This is done with respect to the three departments i.e. finance, third party and the payroll department. If the 3 departments find the person missing the minimum threshold then the person is not eligible to the benefits program. We need to create and develop enrollment forms and deliver the forms to the participants of the program. Data has to be entered by the participants showing their elections choices. Validation of the employee election is done by the system. Now the analysis of the processing, enrollment and enrollment data is collected by the finance, payroll and the third party management. These three parties now calculate the benefits and the dues they are supposed to pay and intimate the amount to the payroll department which accumulates all the data and calculates the final amount. Now the payments are processed and the delivery of the election confirmation forms is collected by the central server.
Hence the benefits administration is fully optimized for the working of a department.

TO BE- SYSTEM

TO BE- DATA FLOW DAIGRAM

PROPOSED CHANGES

In the earlier system the employee response wasn’t time bound which lead to the total process delay and wasted a lot of valuable time. In order to improve the efficiency of the whole process a time bound reminder system was introduced where in if an employee doesn’t send the filled up option form within seven days then an automated system reminder is send to the employee for doing the same. This will lead to short time in the input of the form. This process goes on until the filled form is forwarded to the benefits analyst for further validation and consolidation of the form. This is a cyclical process which happens at the beginning of every assessment year.

In the current process in order to calculate the benefits eligibility employ data is send to three individual departments i.e. Finance, payroll and third party and thus departments have to report to the benefits administration. In the new and improved system the entire data will be consolidated on to a centralized database which will house the benefits eligibility depending on the employee’s pay band. This will make the process hassle free and reduce the process duration.
In the previous system the data was consolidated by the benefits administration department. This work is obsolete and can be altered by giving access to the main data base to the payroll department which consolidates the final data and release the payments as and when required.