...Project scope is the parameter of the project. It defines what are the deliverables, requirements and expectations for the project and provides a baseline to exclude unrelated works. The project manager’s job is to ensure all necessary works for the project success are included. And this process is referring to as the project scope management. Project scope management involves six processes, which are planning scope management, collecting requirements, defining scope, creating WBS, validating scope and controlling scope. These six interrelated steps provide an agreement between the stakeholders and project team to clarify expectation and requirements. The six processes also allow the team to understand how and what they should do in order to deliver the project within the deadline and without exceeding limited resources. 1. Planning scope management: This process answers the question “how will the team manage and maintain the scope” and “how to prepare required documents”. The team will review the project description from the project charter and project management plan to develop scope management plan and requirements management plan. The scope management plan defines how to prepare, maintain and control all management documents such as project scope statement, WBS and change requests. This step set the foundation for the scope management, as the team and manager will choose the most efficient way in controlling the process. 2. Collecting requirements: After defining the...
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...Project Processes, Approaches, Models and Costs IT 511 Kaplan University Eduardo H Gonzalez October 5, 2014 All Right Reserved Project Processes, Approaches, Models and Costs 1. Explain project scope management in terms of its processes. Project scope management in terms of processes serves for the stakeholders and team to have The same frame on what products the project will have to use to produce and processes the intended project. There are five main processes in project scope management (PSM): a. Collecting requirements is a technique of collecting documents, management plan, and traceability matrix and project scope statement. It defines what is included and what is not by clarifying the boundaries. This will be the details to satisfy the stakeholders in order for their expectations to be managed. This important documentation is from which the schedule, budget, quality specifications, resource plans, and risks emanate. (Litten 2014; p. 1) Means inserting the conditions and capabilities needed by the users to solve the problem also refers to an objective, meaning that it needs to satisfy the contract, standard, specification. b. Defining scope; allows to identify the goals, objectives, tasks, sub phases, resources, budget and scheduling outlining the parameters or limitations of the project, spelling what is excluded including project by-products that are not goals (Richter 2011, p. 1). By bringing the details of the scope and work required for the...
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...Project Scope and Objectives ITCO311-1104B-01 IT Project and Team Management Eric Retzlaff American InterContinental University November 20, 2011 Project Scope and Objectives The first step in planning the deployment of the project is the defining of the project objectives. You want to identify the goals that need to be achieved and how you can achieve them. Defining the project scope is critical in any project that you are working, to help keep the cost of the project down and stay focused on the project to get it done on time. There are five inputs when defining the project scope. They are the organization process assets, project charter, preliminary project scope statement, project scope management plan, and approved change requests. Below is an example of the project scope and the objectives of the project. Project Details Date: 20 November 2011 Requestor name: ABC Industries Phone: (111) 555-1234 Email: Anyname@aol.com Project name: Project type: New project Executive summary ABC industries’ is looking for a new system to make the tracking of business easier. They want to be able to track their customers, how much they regularly buy, and track their operating costs. Business Objectives * They want it to be easy to use for new employees that they would hire in the future. They want it done within the budget that is allotted for this project. They also want it to be easy for IT teams to troubleshoot problems that may arise. * Success of the project...
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...Project Scope Management has been defined in many ways but can be summarized as defining the work that must be completed to deliver a product with the specified features and functions. The project scope is important because it specifies clear project boundaries. It can be defined as developing a common understanding as to what is included in, or excluded from, a project. Most people from the beginning of the project associate project scope with cost and time. When the scope of the project has been defined, the cost and time to implement and complete the project can be calculated. As the project is implemented, it is a fact that the scope is expected to change. This is then where cost and time are recalculated and added. I had to make a trip to my country of origin, Liberia in August of 2009. Liberian in 1990 to 2003 was plaque with violence and mayhem perpetrated by Liberians on Liberians all because of greed and selfishness. About two hundred and fifty thousand Liberians died and the country’s infrastructures were complete destroyed. In 2003, a female president was elected with the task of rebuilding the war torn nation. Development has been very slow. Electricity and water are rationed out and in many instances people have to do without the basic necessities of life. My visit was the first and although it was never a thought, I was inspired by my ill experience when I was not guaranteed a uninterrupted access to the internet. The local internet cafés experience on a regular...
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...Information Technology Projects What is the current state of IT projects? What are key factors for successful IT projects? Hint: Refer to the summary of CHAO study IT Projects are showing higher success rates. Better project management tools & processes, smaller projects, improved communication among stakeholders, more skillful IT project managers What are four different approaches to improving the likelihood of success of IT projects? Hint: Understand the major characteristics of each approach. 1. Value-Driven Approach; Plain & Simple: IT Projects must provide value to the organization 2. Socio-technical Approach; It’s not just about the technology or building a better mouse trap 3. Project Management Approach; processes and infrastructure (Methodology), resources, expectations, competition, efficiency and effectiveness 4. Knowledge Management Approach, lessons learned, best practices & shared knowledge What is a project? And its attributes? Project: a temporary endeavor undertaken to create a unique product, service, or result. Attributes: Time Frame, Purpose (to provide value!), Ownership, Resources (the triple constraint), Roles (Project Manager, Project Sponsor, SME (domain & technical)), Risk & Assumptions, Interdependent Tasks (progressive elaboration – steps & increments), Planned Organizational Change, Operate in Environments Larger than the Project Itself What are different roles in IT projects? Hint: Know the different...
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...Project schedule control involves making sure that the scheduled work is completed on time and within budget (Morris and Pinto, 2007). sollo 1:18:45 AM project Scope management process includes process such as executing, monitoring and controlling the project process (Morris and Pinto, 2007). you can discuss how monitoring, controlling or executing enable the company to achieve project success The project scope includes a number of processes such as plan scope management, collecting requirements, defining scope, creation of work-based structure, validation of scope, as well as control of scope. This is shown in figure 4 below. In other words, it involves planning, monitoring, and controlling activities that are within the project scope and those that are not within the scope (Morris and Pinto, 2007). Process Project Group/team Key Deliverables Plan Scope Management Planning Collect Requirements Planning Requirements document Define Scope planning project scope statement Create WBS planning WBS, WBS dictionary Validate Scope Monitoring and Controlling Acceptance deliverables Control Scope Monitoring and Controlling Change Requests sollo 1:22:28 AM Turner (2012) indicates that project planning is critical in project management. It involves developing a work breakdown structure in order to know all the resource needed for the project and this would ease the flow of events. To ensure good project planning, the company and the project manager select qualified...
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...BSB51413 Project Management BSBPMG511A Manage Project Scope Written / Oral Questions Question 1 Describe the project manager’s role in collecting requirements in relation to project planning. Discussion Pages 11-15 The collection of requirements is the process of defining and documenting stakeholder’s needs to meet the project objectives Collecting requirements is defining and managing customer expectations Processes: Interviews Focus groups Requirements workshops Etc. Question 2 Describe scope management including why it is important in the life cycle of a project. Discussion Pages 7-8 Simply a summary of the unit The necessity for scope management can be broken down into: Time Cost Quality Question 3 Describe the tools and techniques that are involved in managing scope. Discussion Pages 12-1 Not worded the best, actually an extension of the requirements component Provide a basic summary of each of the following tool: Interviews Focus groups Requirements workshops Group creativity techniques Group decision-making techniques Observations Questionnaires and surveys Prototypes Question 4 What is scope creep and how might it be caused? Discussion Page 44 May require external research When thinking of reasons for scope creep think along the lines of: Time Cost Quality Question 5 What detail (components) should be included in a scope management plan? Discussion Primarily...
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...MBP1133 | Project Management Framework Prepared by Dr Khairul Anuar L1 – The Project Environment www.notes638.wordpress.com 1 Lecture Topics 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Introduction Understanding Project Management Overview of Project Management Project Management according to PMBOK® Guide What is a Successful Project Management Benefits of Project Management Obstacles in Project Management Project Deliverables Project Stakeholders Defining Project Success Defining the Project Manager’s Role Project Scope and Product Scope Project Management Success Factors Project Management Failure Project Life Cycle Integrated Processes of Project Management Integrated Processes of Project Management 2 1. Introduction • PM started about 40 years ago in the US in the Department of Defense contractors and construction companies. • Today, the concept behind project management is being applied in such diverse industries and organizations as defense, construction, pharmaceuticals, chemicals, banking, hospitals, accounting, advertising, law, state and local governments, and the United Nations and even transitional planning for a new US president (Romney Readiness Project, in 2012), and NGOs/disaster relief organisation 3 4 2. Understanding Project Management • A project can be considered to be any series of activities and tasks that: Have a specific objective to be completed within certain specifications Have defined start and end dates Have funding...
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...UNIVERSITY INTERNATIONAL ITM 423: System Acquisition, System Development and Project Management Module 4: Project Planning, Scheduling, Budgeting & Risk Management Case Assignment May 2014 Term July 06, 2014 Assignment: Prepare a 4-6 page paper addressing the topic: “Issues and conclusions regarding project planning, scheduling and risk management from the construction case that also apply to information technology projects” Issues and conclusions regarding project planning, scheduling and risk management from the construction case that also apply to information technology projects The end result of any project are a direct reflection upon the efforts made throughout the planning and implementation phases. While by the definition we have seen so far in this course of a project being successful by being completed within the original timeframe and on budget, there are many outcomes that can also be considered a success even if the project busts the initial timeline and has had extra accumulated costs. Cost estimates and project timelines are not an exact science and the Project Manager goes into the project using the best available estimates and must build in flexibility throughout the schedule to ensure if things do go off path that they can steer things back in the right direction. This is true in the high-rise construction case at the center of discussion as well as IT projects that you and I may see take place within our organization. For this assignment...
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...s a project manager, you’ll need to define Project Scope no matter what methodology you choose to use. Defining what is needed is the first step towards establishing a project timeline, setting project goals and allocating project resources. These steps will help you define the work that needs to be done – or in other words, define the Scope of the project (CIO, 2011). Scope is the summation of all deliverables required as a part of the project. This includes all products, services and results (Kerzner). The Scope here, is to successfully transition from manufacturing of ‘cruiser’ motorcycles, which have an engine or motor size ranging from 500 cc - 1,000 cc, to manufacturing of ‘touring’ motorcycles, which have an engine or motor size of 1,100 cc or larger. Project Scope, is the work that must be completed to achieve the final scope of the project, namely the products, services, and results. In this case, the Project Scope will include delivery of a larger engine or motor and transitioning from manufacturing ‘cruiser’ motorcycles, to ‘touring’ motorcycles. The Project Scope will list work that needs to be accomplished to deliver a product or service, with the specified features and functions. It will include benefits of the product to target audience, such as, comfort while driving long distances on the ‘touring’ motorcycles, engine or motor design, fuel efficiency, and others. The Project Scope will include acceptance criteria for the deliverables – since this is a product,...
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...MBA/MIS 683 Project Management Case analysis #1 1. Read the “Denver International Airport” case in Project Management Case Studies (pages 539-582). Please answer, in writing, the following questions: Part A: 1) Was the decision to build a new airport at Denver strategically a sound decision? No, building a new airport at Denver was not a strategically sound decision. In reviewing the preliminary evaluations and reasons given for building the airport, strategically the city of Denver was looking to improve facilities in order to reduce costs, enhance service, and increase income. The project was implemented and pushed by pride and the desire of city leadership (politicians) to build a “thing of beauty” to represent the city and their accomplishments. From the defining the project and planning stage it became obvious that customers were not wanting to go forward fearing increased costs (United, Continental, even the cargo customers). Construction started (grading and preparing the site and infrastructure) in 1989 before bids were even obtained for the main parts of the project – the construction of improvements. The project was pushed forward even though the customers were not consulted, customers were not buying-in, specifications not finalized and the project estimates were just top-down rough estimates (time, cost, requirements). From the beginning it seems the project was not strategically aligned with Denver strategy, goals and needs. ...
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...Information Systems Project Management Unit 3 Assignment 1 Kaplan University IT511 Professor Chad McAllister February 16, 2013 1. Explain project scope management in terms of its processes. Scope management is the process of defining and controlling the work that is or is not included in the project (Schwalbe, 2012). This outlines to the team and stakeholders the product that will be produced and the processes that will be used to produce that product. The project scope management consists of five processes: * Collect requirements- This process defines the specific details of a product’s functions and features. Defining the processes for creating the products is defined in this process and results in the following outputs: stakeholders’ requirements documentation, a requirements management plan and a requirements traceability matrix. * Define the scope- The project charter, requirements documents and organization process assets are the inputs that are needed to determine the project scope. This process has two outputs the project scope statement and updates to the project documents. * Create the WBS- This process involves decomposing the major deliverable on the project into manageable elements resulting in the WBS and dictionary, a scope baseline and updates to the project documents. * Verify the scope- This is the formalized acceptance of the scope statement by the stakeholders, customers and the project sponsor. If the scope statement is not...
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...PROJECT CHARTER TEMPLATE | | |PURPOSE OF THE DOCUMENT: | | | |The Project Charter will serve as an internal document that captures high level planning information (scope, deliverables, | |assumptions, etc.) about the Project. | | | |The Project Manager creates the Project Charter in the Initiation Phase of the Project, in consultation with the Business Manager. | |Its purpose is to recognize the existence of the project and to begin the planning process required to accomplish the Project | |goals. It is not intended to be shared with the customer as a formal contract or legal document. | | | |The Project Charter is an input to the Definition Phase of the Project where much of the information contained herein forms...
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...Top 10 Project Management skills The top 10 project management skills Projects, by definition, have specific start and end dates. Other characteristics of a project include a defined scope, finite budget, specific end results (or deliverables), and assigned resources. Another characteristic of a project is that the work is unique. Even if one project is similar to another, it’s not exactly the same because circumstances change and things are always different when you’re dealing with people. One of the primary roles of managers is to manage the work process. While small projects don’t necessarily require much knowledge of project management or much project management discipline, as a project gets larger, there is more need to utilize formal processes and techniques. Different project management methodologies organize and structure these processes in various ways. The goal for this project management primer is to examine 10 basic skills of project management: 1. Define the project 2. Plan the work 3. Manage the workplan 4. Manage issues 5. Manage scope 6. Manage risks 7. Manage communication 8. Manage documentation 9. Manage quality 10. Manage metrics In general, if you can master these areas, you can succeed in most projects. Project work vs. project management Notice that the list doesn’t include analysis, design, testing, or implementation. Those who have worked on projects probably know that they typically include analysis and testing. However, there...
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...what is and what is involved in project scope management; second analyze why it (its quality) cover a big importance on an IT project. Introduction: Defining the scope of a project is one of the most difficult part of project management. There are different factors that are involved to contribute in a project success, like the user participation, have clear objectives and a good planning about people and budget (Schwalbe, 2011). Project Scope Management (PSM) – what is and what involves: It is possible to define a project scope management (PSM) as an activity that defines the domains, limits and the boundary of a project through the identification of all requirements (as software elements for example) that have to be delivered following a defined plan (Woolridge, R,Hale, D,Hale, J,&Sharpe, 2009). According to Schwalbe (2011) there are five main processes that are involved to define a PSM: 1. Collecting Requirements: Collect and document all needs and expectation from the customer point of view and the processes that have to be used for their realization. 2. Defining Scope: create a scope statement document based on previous requirements and processes identified. In this phase the project document is updated. 3. Creating the Work Breakdown Structure: WBS has purpose to subdividing all project deliverables identified, into smaller and more manageable components. 4. Verify Scope: is the phase where all involved stakeholders check and control the project document created in the three...
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