Human Resource & Administration Manager (Encik Salam)
Job specification: 1) Human Resource Manager

2) Administration Manager

Issues 1:
Manual employee timesheet/attendance – “the employees prepared their timesheets when they arrived at work and recorded the time they leave the office manually.”
Effects:
* The employee may intentional to make a fraud by prepare their timesheets wrongly. * The employee may claims payments more than they should be paid. * The HR Department cannot observe the effectiveness and efficiency of the employees.
Recommendation:
* The HR Department should provide or change from manually attendance to punch card system. This will decrease and avoid from employees being fraud and claims payments more than they should be paid. For instance, punch card system is automatically be punch and printed. The HR Department also can observe the employee attendance easily and accurately. * The HR Department may segregate the duties. Among of the employee there is a supervisor or head of employee for the month. The supervisor or the head of employee will observe the others employee and if there is any problem they will inform En. Salam the HR and Administration manager.
Responsibility:
*
Issues 2:
Approval and payment of salaries – “at the end of every week, the employee timesheets were sent to Pn. Hashimah for approval and payment salaries.” Effects: * The HR Department will hands-off their own roles and duties. * Pn. Hashimah may has an intentional to control the payment of the salaries.
Reccomendation:
* The HR Department should perform the duties. They should observe the employee timesheets. The timesheets should be submit to human resource for being review and approval the payment of salaries. Since this job specification is under human resource, the department should alert and