...[pic] Records Management Disaster Planning Guideline June 2007 Version 1.1 Table of Contents Acknowledgments 5 Foreword 5 Introduction 6 Background 6 Scope of this guideline 6 Related Documents 6 Reference to the Adequate Records Management Standard 7 Variation to this guideline 7 Records and Disasters 7 Disasters affecting records 8 Disasters affecting Australian organisations 8 Counter disaster management for records 9 Disaster review of your agency 10 Risk Assessment 10 Establish the context 11 Identify the risks 11 Critical needs determination 13 Analyse the risks 14 Assess the risks 15 Treat the risks 15 Monitor and review 16 Planning 16 Project Planning 17 Project team responsibilities 18 Content of the plan 18 How to prepare the response and recovery plan 19 Components of the response and recovery plan 20 Lists and supplies 22 Insurance and emergency funding arrangements 23 On-site equipment 23 Implementing the plan 24 Maintaining the plan 24 Distribution issues 25 Plan maintenance responsibilities 25 Training and testing 25 Post disaster analysis 27 Vital Records Protection 28 Identifying vital records 29 Protecting vital records 31 Preventative measures 31 Recovery and restoration 33 Critical data...
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...Pranay Bhardwaj Disaster Recovery Planning Introduction Hurricane Sandy is regarded as one of the most devastating natural disasters to strike the city of New York. People have different recollections of that time period, with some who recall the catastrophic damage done to their home, while others remember the 4 hours of wait just to fill up their cars with gas. For financial institutions, such as Citi bank, it was a time for the management team to pat themselves on the back and breathe a sigh of relief for being able to secure important data centers and keep bank operations running. All this was a result of successful implementation of Citi’s “Disaster Recovery Plan”. What is a Disaster Recovery Plan? Just like the disaster discussed above, every week, month, and year, companies are exposed to risks of potential disasters that can affect the continuation of vital business processes. When critical processes and applications are lost, the company can incur damages ranging anywhere from $5,000- $5,000,000 per minute, depending on the size and function of the company. Some companies never recover from the excessive damage they incur during the time of the disaster, and may be forced out of business. To avoid such a situation, companies, particularly banking institutions, are heavily encouraged to have a disaster recovery plan in place. A disaster recovery plan is a powerful tool that allows companies to shield itself from any calamity that occurs, be it natural...
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...Summary of Disaster Recovery Plan This document contains the summary of the Disaster Recovery Plan for Penson Financial Services, Inc. It is intended to serve as the centralized repository for the tasks that would be necessary to facilitate the Penson decision-making process and its timely response to any disruptive or extended interruption of the department’s normal business operations. This is especially important if the cause of the interruption is such that a prompt resumption of operations cannot be accomplished by employing normal daily operating procedures. Immediate Reaction: Evacuation of the Facility during Business Hours: Pack critical data at the sound of the alarm Gather all work in process and all unprocessed work and place it in the Evacuation Bag Penson Fire Marshals will assist in evacuation using the stairwells The department should have a list of those employees who are disabled, experience medical problems or who are pregnant. Gather at a Pre-Determined location Department head counts must be taken to ensure all employees have been accounted for If there is staff missing, notify the Penson Fire Marshals and they will notify emergency services Everyone must remain in this location until called upon for disaster relief or released to return home. The Business Unit Managers must insist that everyone released return directly to their home in the event their services will be needed later. Fundamentals of a Disaster...
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...There are two types of disasters: Natural and Manmade or Human Induced Disasters. Disasters that occur due to abrupt changes in the earth systems and weather conditions are called as natural disasters. These disasters have further been classified into – Planetary and Extra-Planetary Disasters. Disasters that occur on land and in atmosphere due to changes in earth systems or the geological conditions and atmosphere are called as Planetary Disasters. These disasters have further been classified into – Terrestrial and Atmospheric disasters. Disasters that remain confined to land and bottoms of oceans are called as terrestrial disasters. Volcanic eruptions, earthquakes, tsunamis, landslides and mine disasters are some examples of terrestrial disasters. Atmospheric disasters are caused due to atmospheric events. Tropical cyclones, droughts, floods etc. are some examples of atmospheric disasters. Disasters occurring due to collisions between the earth and space bodies or due to physical forces between them are called as extra-planetary disasters. High tide waves, hurricanes, landslides, movements of rocks, changes in sea level, biological extinctions etc. are examples of extra- planetary disasters. Disasters that are caused due to human intervention in the natural processes or due to his activities related to development and war are called as man- made disasters. Occurrence of epidemics, nuclear hazards, industrial accidents, biological war fares, bioterrorism etc. are man-...
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...Disaster Management Shaudrica Myles, Terrica Nixon, Marie Smith, Cindy Woods HCS/446 July 28, 2014 Dr. Melissa Stewart I. Disaster Management A. In todays' world, disaster is not a single event; it has several consequences and causes which, causes environmental losses, material, human that exceeds the community ability to cope using its own resources. The world is changing fast; more people are becoming vulnerable to disaster which governments sometimes are n.ot adequate support. B. New challenges and planning of a health care facility would involve the humanitarian coordination, concerns over accountability and standards. This new challenge and the new planning of a new healthcare facility will ensure responses ensure the well-functioning, global disaster management system is in place to addresses the needs of vulnerable people who would be affected by disasters. The new planning of the healthcare facility would consider of The Disaster Management support of management resources, responsibilities and organization for dealing with humanitarian. C. This outline will clearly describe the overview of the Disaster Management impact issue along with examining the local, state, and federal legal and regulatory requirements. This outline will also address the Certificate of Need program in the state as well the issues to consider when meeting the International Building Code for a facility. This outline will describe the measurement done in advance for...
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...Chapter 3 Planning for Contingencies Chapter Overview The third chapter of the book will articulate the need for contingency planning and explore the major components of contingency planning. In this chapter, the reader will learn how to create a simple set of contingency plans using business impact analysis and prepare and execute a test of contingency plans. Chapter Objectives When you complete this chapter, you will be able to: • Understand the need for contingency planning • Know the major components of contingency planning • Create a simple set of contingency plans, using business impact analysis • Prepare and execute a test of contingency plans • Understand the unified contingency plan approach Introduction This chapter focuses on planning for the unexpected event, when the use of technology is disrupted and business operations come close to a standstill. “Procedures are required that will permit the organization to continue essential functions if information technology support is interrupted.” On average, over 40% of businesses that don't have a disaster plan go out of business after a major loss. What Is Contingency Planning? The overall planning for unexpected events is called contingency planning (CP). CP is the process by which organizational planners position their organizations to prepare for, detect, react to, and recover from events that threaten the security of information resources and assets, both human and...
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...Significance for Disaster Preparedness Tanya Vadnais Southern New Hampshire University Contingency Plan Significance for Disaster Preparedness We never know when disaster will strike in the healthcare profession, and therefore, disaster preparedness needs to be in the forefront of our minds. The most important part of disaster preparedness is planning in advance, and contingency plans are the most reliable way of accomplishing this. Contingency plans can be defined as “planning activities related to a site-specific threat that may occur at any time” (Vennema, 2007, p. 138). Different disaster planning and contingency plans will be needed depending on geographical location such as hurricanes in the southern region, earthquakes in the western region, and severe snow storms in the northern region. In the case study reviewed, a nurse who has just arrived for a 12 hours shift was concerned about the forecasted blizzard that was expected to bring two to three feet of snow in the next twelve to eighteen hours. Other nurses begin to get anxious and ask about contacting the nursing supervisor to seek strategies to ensure adequate staffing for patient care in the morning. Leadership within the healthcare facility should be cognoscente of the impending blizzard, and a contingency plan should be utilized to guarantee harm reduction during this internal/external disaster threat. Careful organization of contingency plans is necessary if those involved in a disaster are to respond effectively...
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...Businesses, both large multinational and small to medium, should take the threats and risks they could face seriously. Security Risk Management (SRM), Business Continuity Management (BCM) and Emergency Planning (EP) assist in achieving this by putting in place effective risk identification and management measures. Effective management of risk can make the difference between success or failure of business operations during and after difficult events. Threats can include man made threats, such as terrorist attacks, or naturally occurring threats such as earthquakes. Effective risk identification and management is essential to any business, especially with the current uncertainty in the world’s economic climate. In order for businesses to survive, during times of increased strain on business operations, it is essential that an alignment between security and business operations can be achieved. This can be achieved by the security department not only widening the remit to cover more risks, but changing how the department works and relates to the rest of the business; including shared responsibility for things such as Corporate Governance, Information Assurance, Business Continuity, Reputation Management and Crisis Management. The problem is security departments now have more responsibilities in an increasingly complex and fast moving world. Security Risk management is no longer an activity just for companies who work in high-risk areas or with exposure to significant security threats. Therefore...
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...plan for disaster preparation and response. In total, the original chapter comprises Chapters 1, 14, 16-18. Chapter Overview Many of you are reading this manual as part of your efforts to prepare as a spiritual care professional who will be ready to respond during times of disaster. Your main role will be to provide emotional and spiritual support to those affected by disaster, but it is also critical for you to understand the context in which you will be providing this support—the bigger picture, so to speak. Disaster relief operations are complex systems having more to them than just a response mechanism. They require a significant amount of pre-planning. Disaster experts have long known that waiting until a disaster strikes to test a community’s response procedures can be disastrous. How communities respond to disaster can even induce more stress on individuals and place them at risk for developing a variety of adverse reactions and psychological consequences. This section takes the first step towards introducing you to the key elements of disaster management and response at multiple levels. The focus of this chapter is on the framework of disaster planning, preparedness, and response. In the event of a disaster in your community, you may be asked and/or may want to help. It will help you to have an understanding of the structure of the overall response so that you know how your efforts will enhance the overall operation that makes disaster response possible. Disaster Management...
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... DEVELOPMENT POLICIES AND PLANNING COURSE CODE DG 420 PROGRAMME BACHELOR OF SCIENCE HONOURS IN DEGREE IN DEVELOPMENT STUDIES LECTURER DR I MBERENGWA ASSIGNMENT TITLE ARTICLE REVIEW: AN ANALYSIS OF THE IMPACT OF THE FAST TRACK LAND REFORM PROGRAMME ON DISASTER MANAGEMENT IN ZIMBABWE: A CASE OF VUNGU RURAL DISTRICT (2000-2009) BY: CHIEDZA KIMBERLEY CHABHONGORA, CRISPEN HAHLANI AND PERCYSLAGE CHIGORA (2010) TITLE: An analysis of the impact of the fast track land reform programme on disaster management in Zimbabwe: A case of Vungu rural district (2000-2009). PROBLEM: The fast track land reform program (FTLRP) in Zimbabwe did not adequately address disaster management and environmental sustainability. The process was chaotic and failed to meet the real needs of the people but in fact strived to achieve political agendas. The FTLRP was poorly planned because there was no supportive infrastructure and systems that were meant to assist the newly resettled famers. As such production on the farms dropped significantly leading to the farmers engaging in other livelihood activities which were detrimental to the environment and which increased the vulnerability of the people to drought. OBJECTIVES: • To analyze the implications of the FTLRP on disaster management in Zimbabwe. • To establish the link between the planning of the land reform programme, the role of...
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...Disaster Recovery Information Technology: Disaster Recovery Abstract The intent of this research paper is to capture the over view of the systems functionality of disaster recover, what it is and how it works. It will explore the benefits, as well as the disadvantageous of the system, what is most significant about the system. Lastly I will share my own assessment of the system, concluding whether this system had been rendered effective for its purpose. Information Technology: Disaster Recovery Information Technology is extremely crucial in today’s business world. In fact, businesses use information technology too quickly and effectively process information, Carlson 1998. Within these businesses, employees use these advanced technologies in which to communicate. Electronic data interchange is used to transmit data. This serves a purpose of transmitting orders and payments from one company to another. With electric data interchange in mind, servers process an immense amount of data. For a business to be rendered effective, a disaster recovery plan should be develop in correlation with the priorities of the business. As noted, due to the rapid growth technology, planning strategies should be refined overtime to maintain its vigilant awareness to keep up with modern technology. Overview A disaster recovery plan is a process in which to secure intellectual property. Disaster Recovery planning involves procedures to recover, as well as, maintain accountability of a...
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...INSTITUTE OF MANAGEMENT INDORE ONE YEAR EXECUTIVE POST GRADUATE PROGRAMME (EPGP 2009-10) Supply Chain Management Instructor - Prof. Jayanth Jayaram Supply Chain Issues and RecommendationsDisaster Management Date: 30-01-10 Submitted By: Vikram Duggal 2009EPGP 040 TABLE OF CONTENTS 1 2 4 Executive Summary ................................................. Error! Bookmark not defined. Disaster Management-Supply Chain Perspective .................................................... 4 No table of contents entries found. Executive Summary Disaster management deals with avoiding risks. It involves preparing, supporting, and rebuilding society when natural or man-made disasters occur. Disaster management is a continuous process by which all individuals, groups, and communities manage hazards in an effort to avoid or ameliorate its impact. A supply chain, or supply network is a coordinated system of organizations, people, activities, information and resources involved in moving a product or service in physical or virtual manner from supplier to customer. Customers in this case are people facing the crisis. They formed the focus of the entire supply chain development. Over the past few years, the natural disasters floods, hurricanes etc have highlighted the low levels of disaster preparedness and inability of the hospitals and relief organizations to respond effectively. The quick response of relief organizations in the early stages of disaster can lower its...
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...Running Head: Disaster Recovery Disaster Recovery Veronica Maven Strayer University CIS 359 Professor James WILHOIT July 18, 2011 The primary objective of disaster recovery planning is to protect the school district in the event that all or part of its operations and/or computer services is rendered unusable. Preparedness is the key. The planning process should minimize the disruption of operations and ensure some level of organizational stability and an orderly recovery after a disaster. Other objectives of disaster recovery planning include providing a sense of security minimizing risk of delays guaranteeing the reliability of standby systems providing a standard for testing the plan. Minimizing decision-making during a disaster the three-part diagram illustrates the planning process. 1. Management Commitment Top management must support and be involved in the development of the disaster recovery planning process. Management should be responsible for coordinating the disaster recovery plan and ensuring its effectiveness within the organization. Adequate time and resources must be committed to the development of an effective plan. Resources could include both financial considerations and the effort of all personnel involved. 2. Planning committee A planning committee should be appointed to oversee the development and implementation...
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...Disaster Relief Plan Maintenance and Training Student’s Name Institution Disaster Relief Plan Maintenance and Training Nepal is a disaster prone country. This act is manifest in its vulnerability to climatic, natural calamities and geographical hazards (Morris, 2009). This risk in Nepal has been linked to the rapid growth of human population more so in urban areas. Other risk factors are a lack of proper environment protection policies that would arrest the situation and minimize that chance (Berg, 2007). There is also a lack of resources and opportunities that help in the enforcement of environmental protection laws. In this paper, therefore, I have created analyzed the disaster preparedness of Nepal with an aim of creating Nepal’s disaster relief plan (Davis, 2007). Maintenance and Training Required for the DRP A closer look at the Nepal strategy for risk management has made me identify gaps and issues that exist in the training plans that Nepal has employed. First, disaster risk management or risk reduction is not included in the school curricula, all the way from lower classes to the university level. Nepal education authorities should incorporate risk reduction and risk management as core courses in the Nepal’s education systems. Risk management training will equip students and teachers with skills necessary for disaster preparedness. Nepal authorities must also train professionals who only specialize in disaster planning. ...
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...The Contributions of Management Theory and Practice to Emergency Management John C. Pine is the Director of the Disaster Science and Management, Professor-Research with the Department of Environmental Studies and Interim Chair of the Department of Geography and Anthropology at Louisiana State University in Baton Rouge, LA. (225) 578-1075 Email: jpine@lsu.edu httt://www.risk.lsu.edu Abstract This chapter takes a look at the impact that management theory and how the basic functions and practice of management as well as the role of the manager and approaches to management have contributed to the practice of emergency management. Current views of management theory stress the changing nature of the external environment and the need to understand and address these external forces for change. The contribution and role of systems theory and contingency theory to the emergency management process is stressed. Although some might view that we do not manage disasters, there is an overlap between the contribution of management theory and emergency management. Management theory stresses the need for effective planning to ensure that organizational goals are obtained. Emergency and crisis management emphasize that effective emergency response and recovery is based on good planning. Building sustainable organizations and communities is a common goal of both management and emergency management. Management and disaster-related issues and concerns along with strategies to improve...
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