E-TENDERING
REPORT

SHEFFIELD HALLAM UNIVERSITY

FACULTY OF ENVIRONMENT AND DEVELOPMENT

Module Leader:
Module: Project Management

e-Tendering Report | An appraisal of e-tendering for Local Authority | Date: 25.02.08Author: Rev: A/001 |

Contents 1. General 3 1.1. Introduction 3 1.2. Assumptions 3 2. Executive Summary 4 3. Normative Definition 5 4. Local Authority Benefits 6 4.1. Tangible Benefits 6 Time Reduction 6 Cost Reduction 6 4.2. Intangible Benefits 7 4.2.1. Management of the Tendering Process 7 Standardisation 8 Transparency 8 Dispute Occurrence 8 Security 8 5. Local Authority/Supplier Disadvantages 9 5.1. Procedural Change 9 5.2. Staffing Resources 9 5.3. Staff Training 9 5.4. Material Resources 9 6. Supplier Benefits 10 6.1. Improved Communication 10 6.2. Global Inclusion 10 7. Types of E-Tendering Solutions 11 7.1. Hosted Package 11 7.2. Recommendation 11 8. Method of Implementation 12 9. Appendix 13 9.1. Appendix A- Average Quantity of Tenders 13 9.2. Appendix B- Glossary 13 9.3. Appendix C- In-House Developed Package 14 9.4. Appendix D: Key Performance Indicator Example 14 9.5. Appendix E- Programme of Implementation 0 10. References 16 11. Bibliography 17

General

Introduction

Jeffreys & Associates have been commissioned by Sheffield Local Authority to address e-tendering as a possible solution to replace the existing traditional system.

The first section will define e-tendering and identify how the system is used to carry out the typical tendering function. The benefits and limitations from the Local Authority’s and Supplier’s perspective will be critically analysed to determine the affects upon each stakeholder. Jeffreys & Associates will conclude with a recommendation of the type of e-tendering solution