...Email to Coworker Lisa Smith HCS/131 02/29/16 Kelly Hernandez Email to Coworker Dear Gracie, I wanted to take some time and send you the information you requested on Communication in the workplace. Workplace communication is the transmitting and receiving of information between one person and another or a group of people. It can include emails, text messages, voice mails, notes etc. Workplace communication is essential to our company’s ability to be productive and run smoothly. Listening skills and speaking skills are necessary to have efficient interactions with coworkers and employers. The following tips will help you communicate more effectively in the work place. Listening Skills Listening skills is a common problem area, with all the distractions around us try and stay focused, having good face to face listening skills is vital. Make sure the person is hearing you by having them repeat facts or write things down. Make sure there is an understanding, have them repeat back to you in their own words what was said so they can grasp the concepts. Speaking skills Speaking skills is another important form of communication. It is very common for people to speak without thinking, also think of your audience speak on their level try to adapt yourself to different types of situations. It is important to know how to listen to others as they speak and it is also important to know how to speak to others as they listen. Effective...
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...You Decide Scenario: Week 3 Detecting and preventing insider threats is its own discipline, with its own dynamics. If you put these countermeasures in place, you can reduce the threat dramatically. First, you can use an IP packet-filtering router. This type of router permits or denies the packet to either enter or leave the network through the interface on the basis of the protocol, IP address, and the port number. The protocol may be TCP, UDP, HTTP, SMTP, or FTP. The IP address under consideration would be both the source and the destination addresses of the nodes. The port numbers would correspond to the well-know port numbers (Vacca, 2009). Packet filtering lets you control data transfer based on the address the data is, the address the data is going to, and the session and application protocols being used to transfer data. The main advantage of packet filtering is leverage. It allows you to provide, in a single place, particular protections for an entire network. Consider the Telnet service. If you disallow Telnet by turning off the Telnet server on all your hosts, you still have to worry about someone in your organization installing a new machine (or reinstalling an old one) with the Telnet server turned on. On the other hand if Telnet is not allowed by your filtering router, such a new machine would be protected right from the start, regardless of whether or not its Telnet server was actually running. Another advantage of a packet filtering router is that...
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...SITUATION WHERE EMAIL SHOULD BE USED IN CORPORATE COMMUNICATION Email is widely used as a form of business communication and overall it is a highly effective communication tool. Email is inexpensive, only requiring an Internet connection that is generally already present in the business. Although a printout of emails is possible, emails often stay as soft copies because archiving and retrieving email communications is easy to do. From the CEO to the janitorial staff and even temporary employees of the business can send and receive email communications. 1. Although it cannot and should not replace all face-to-face communication and others forms of communication, internal email usage can cover many areas within the business. Internal emails can function as an effective communication for sharing basic information, such as new cafeteria prices, paper use guidelines or security precautions, for example. Sending simple messages to an entire workforce with just the click of a mouse is fast, easy, convenient and can save the company money. If saved, the email can function as proof of a message sent or received, and is easily accessible to remind the recipient of pertinent information. Many businesses use email as part of its marketing efforts to share information with prospects, customers, and vendors. 2. Business emails should be concise and to the point. Use plain text and common fonts with a simple signature line. Fancy graphics, fonts, and backgrounds can take up unnecessary...
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...E-mail Etiquette E-mail etiquette to me, means a way that people represent themselves while communicating through e-mail. How you write or respond to an e-mail is very important because you’re representing yourself or your companies without being able to have the recipient see you physically or able to hear your tone of voice, which can be very challenging to most people. I know that I have sent several e-mails thinking that the recipient “knows me” or knows how my personality but that is not the case at all. E-mails can be misinterpreted very easily causing hurt feeling, not fully understanding what is expected of them, or simply just not understanding what the purpose of the e-mail really was. Be careful about using irony in e-mails to people who don’t know you well. If misunderstood, it could cause conflict (Bloomsbury, 2004). Today everyone is always on the go, with a million things to do. Any shortcuts that we can take to save a little time, we normally jump on that opportunity. This is very easy with e-mails. The popularity of text messages is beginning to creep over into e-mail. While most people will understand what you mean if you send them a message along the lines ‘C U at 10’ or ‘mtg off’, it’s best not to include this type of abbreviation in messages to external clients or contacts. Use full correct spelling, even if this takes a little longer (Bloomsbury, 2004). As technology keeps moving forward and coming up with new ways to make life quick and simple...
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...hiphiphoney_0111@yahoo.com 1. Will audience analysis be important in your future career? 2. Will organization be important in your future career? 3. Have you ever held a leadership role for a class project, extracurricular activity, job, etc.? 4. Ever walk into a business, restaurant, store, etc. and an employee was: • Rude? • Unhelpful? • Unorganized? • Complaining about their job, coworkers, or anything else? • Ignored you if you needed help? 5. Would you be interested in hearing about how audience analysis and organization is important for successful managers? Attention Getter Credibility Residual Message That being a successful manager requires using two communication concepts Preview Main Points Reasons to care Transition to 1st main point 1st Point: Preview substructures Transition to 1st substructure Develop 1st substructure Transition to 2nd substructure Develop 2nd substructure Transition to Internal Summary In sum, Develop internal summary Transition to 2nd main point Preview 2nd Main Point Substructures Transition to 1st substructure Develop 1st substructure Transition to 2nd substructure Develop 2nd substructure Transition into internal summary To recap, Develop internal summary Transition to Conclusion To finish, Summarize Main Ideas Residual Message Final Note Attention Getter Credibility Residual Message That being a successful manager requires using two communication concepts Preview Main Points ...
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...Trident University International Web Plans BUS303 Module 3 SLP 3 Carlos Salinas 02/15/15 02/15/15 Ms. Minnie McElroy 27694 Bay Point Lane. Bonita Springs, FL 34134 Dear Ms. Minnie, This letter confirms our discussion today that you and your company Minnie Miniscule Miniatures are being removed off our website from WebTastic, as your failure to send payments with us effective immediately. Unfortunately, due to economic conditions in the industry have resulted in slow sales. We decided to eliminate our best web designer and bookkeeper from service. You will also notice your website Minnie Miniscule Miniatures use is now our website. As our contract states we retain all copyrights made by us, as in your case, due to the non-payments and no call backs as per our original agreement. During the time period that the severance covers, we will continue to provide excellent website coverage. I will keep your company in mind in the case that we need additional assistance on future retail projects. Please be aware the enclosed bill must be paid in full by the end of February. This should bring us up to date. Thank you for your work with our company, we will keep you in mind for any future projects. Sincerely, Carlos Salinas References Writing an Effective Business Letter. Xerox. Retrieved on February 15, 2015 from http://www.office.xerox.com/small-business/tips/business-letter/enus.html Letters... We get Stacks of Letters and Business Notes. Accessed...
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...Dear Sasha, There are five major components in communication when it concerns the workplace. These components are the sender/receiver, decoding, message, channel, and feedback. The sender is the person giving the information. This person’s job is to get their point across so that the receiver can understand them. Think of when you were going to school to get your degree. Your professor would be the sender and you Sasha would be the receiver. Your professor is giving you information to further your education. The next step would be decoding. When you are decoding something you are trying to figure out what you get from the message presented to you. For example, I could tell you that there are many benefits to you getting your bachelor’s degree. What would you get from this? Now here comes the big message. The message can either be very complicated or easy. It all depends on how the person presents this message. I could say something like, could you take this file to Mrs. Jones office. I can be very confusing if I hand you more than one file. If the message is misinterpreted it is my fault because I am the sender. I should of said, could you take the Milton file to Mrs. Jones office. Channeling is the way we communicate with each other. There are many forms like technology or even face to face. In the workplace it is important to know what form of communication should be used. If I am going to follow up with an interviewer I could give them a call or stop by their office. I believe...
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...Dear Supervisor, I have begun to look in to ways to help prepare you for your meeting next week with the Czech company. It is important to pick a day between Monday and Thursday and between 8:30am and 5:30pm as other times are not considered work hours. Also, the Czech’s value punctuality and will find it inappropriate if you are not on time. During the meeting, be sure to address each person with their preferred title and last name. Their use of status titles is important and you should be able to properly spell and pronounce each name. The Czech’s also reserve first names for informality and friendship and it can be seen as offensive if a first name is used before you are invited to. The best thing you can do during the meeting is to exert your knowledge as knowledge and the ability to exert power and authority are seen as qualities worthy of respect and will spark their interest. The first meeting is largely used to make an impression and the following meeting are used to gain trust and develop a friendship. You may find that they might seem indirect at times. Sometimes instead of saying a strict “no” they might say “it will be difficult” or “we will see”. This is intended to avoid confrontation as well as maintain a level of politeness. Please let me know if you have any questions or if there is anything else I can do to help....
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...Email marketing It informs your leads about new products, services, or offers that are relevant to their interests so that they can move into the next steps of the decision-making process. TIPS: * Segment B2B and B2C.. * Engage your prospects and existing customers. * Prospect need to be informed. Existing customers have knowledge = different stages of the buying cycle * Re-engage inactive customers. Look into new layouts, new content, reach them at different times. * Personalize email Different types of email marketing: Customer acquisition and sales generating email marketing.. Customer loyalty and brand email marketing.. Customer retention marketing.. Simple strategies: * Customer loyalty, brand building emails (most loyal customers)– holiday and birthday greetings, thank you emails, company status and advice, tips. * Rentention emails – content is an offer, sale, discount or free gift. Or info on new products * Customer win back – those who are inactive - Offers, sales, free gifts, free shipping. Email newsletters VS direct sales newsletters Newsletters * Product reviews, features and announcements of new products * Upcoming events calendars * Special offers and discounts * Featured quotes * Featured customers or users * Links to partner websites * Links to useful sections of your website ...
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...Email etiquette is the proper and acceptable behaviour expected from an email sender. It is primarily concerned with matters of courtesy in email communications. When you use the right email etiquette it shows professionalism and efficiency. When you use the wrong email etiquette it gives a bad impression to the recipient and its shows a lack of care and respect. Email etiquette is important because our correspondence says a lot about us and it gives an instant impression to the person receiving the mail. There are certain things that are acceptable when writing to another party and certain things that are simply not. Another reason why it is important is because I want to make sure I come across as respectful, friendly, and approachable. I don't want to sound curt or demanding, back to impressions, I don’t want to give the wrong ones from the wording of our email. In the book Email Etiquette it is stated that there are 8 ways to write great email which are; 1. Clearly identify the subject matter of the email 2. Be as concise as possible 3. Check your spelling and punctuation 4. Use an appropriate style 5. Request the action or information you need. 6. Explain how urgent your message is. 7. Use attachments to provide detail 8. Include further contact details If you follow the 8 above steps you’re on your way to writing an effective email which will be clear, professional and get your desired message across to the recipient. When you use the proper etiquette...
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... Functions: 1. transfer email messages over the internet from one server to another using SMTP 2. Facilitate the delivery of the message 3. Helps servers to communicate 4. Verifies the configuration of the computer **if email is not successfully delivered, it bounces back or return to sender** Script: Types of Protocols, the 1st type of protocol is the SMTP, SMTP stands for Simple Mail Transfer Protocol, it is a protocol that use to move e-mail on and across the network. The functions of SMTP are (1) it transfers email messages over the internet from one server to another using SMTP (2) it facilitate the delivery of the message (3) it helps servers to communicate and lastly it verifies the configuration of the computer. There are some instances that messages can’t be deliver, it could be because of wrong spelling of email address, not the right domain, etc. and when it is not successfully delivered it will just bounce back to the sender. POP3 (Post Office Protocol 3rd Version) -communication between a server and an email clients Functions: 1. Used for downloading messages from an email server to one’s computer (stored on online hard disk to local computer hard disk that enables to view them even w/o internet connection 2. Able to access to old messages Script: The 2nd Protocol is the Post Office Protocol or POP, 3 is the number of version. The POP is used to build communication between a server and an email clients and a server it is also...
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...Business 100W Assignment One Fifty Points ASSIGNMENT I. Email Revision. Due to SafeAssign by noon on April 16th This first paper will expect the student to revise a poorly written (and, where appropriate, redacted/altered) email, one that was actually recently written within a medium sized company. Students will be expected to apply the skills conveyed through lecture and the assigned texts to revise and rewrite, within a certain set of parameters, the email that is under consideration. Lecture, discussion, UWP writing sessions (mandatory), and the Lanham will be particularly germane to this assignment. This first assignment is the briefest of the lot and requires no oral presentation. Context and Scenario: A friend of yours, Miguel, has heard that you are a strong writer, and he seeks your counsel regarding an email he needs to send. Miguel has learned from co-workers like Milton how important clear communication is. Being the generous person you are and are known to be (you have cultivated something of a reputation for this), you have agreed to help your friend Miguel write that email. Miguel explains that he wants to write his supervisor (Lauren Alvarez), a person whom Miguel is about to meet for the first time. Recently hired by Tech-Shield, Lauren is quite excited about her new position and eagerly awaits meeting her team of analysts. While Miguel has not actually met his supervisor, he has a number of recommendations he thinks his supervisor may be interested in. The...
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...The purpose of this policy is to ensure the proper use of company’s email system and to make all employees aware of what the company deems as acceptable and unacceptable use of its email system. The company reserves the right to amend this policy at its discretion. In case of amendments, users will be informed appropriately. The policies are outlined below. The company considers email as an important means of communication and recognizes the importance of proper email content and speedy replies in conveying a professional image and delivering good customer service. Therefore the company wishes users to adhere to the following guidelines: • Writing emails: o Write well-structured emails and use short, descriptive subjects. o Email style is informal. This means that sentences can be short and to the point. You can start your e-mail with ‘Hi’, or ‘Dear’, and the name of the person. Messages can be ended with ‘Best Regards’. The use of Internet abbreviations and characters such as smileys however, is not encouraged. o Signatures must include your name, job title and company name. A disclaimer will be added underneath your signature. o Use the spell checker before you send out an email. o Do not send unnecessary attachments. Compress attachments larger than 200K before sending them. o Do not write emails in capitals. o Do not use cc: or bcc: fields unless the cc: or...
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...Procedural Email Message Assignment Nora Field ENG 315 – Professional Communications Professor Mark Crilly April 15, 2015 To: FSSD Project Manager <FSSD.Project.Managers@donfssd.com> From: Nora Field <nora.field@donfssd.coml> Subject: ACTION: New Procedures for Project Tracking FSSD Project Manager, Alternations and construction projects constitute a large percentage of our expenditures in the Facilities and Support Services Division. Currently we do not have procedures in place that will allow for project and financial tracking and accountability. Therefore, I have created a summary project log for which each project and the cost associated will be logged and tracked. You will also be responsible for creating project folders which will contain all supporting documentation pertaining to each project. The new procedures are effective April 20, 2015. Directions to access that share drive, instructions on completing the project log and for creating project files are outline on the attached file. I realize that this may be painful at the beginning but in the long run will benefit FSSD in greater visibility and reporting to leadership of workload and financial portfolios. If I can provide assistance or address any questions or concerns, please do not hesitate to contact me at 703-555-2570 or email at nora.field@donfssd.com. Very Respectfully, Nora Field Financial Manager Facilities and Support Services ...
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...like to share with you all. In order to make the communication more clear, Ms. Maria Taylor asked me to tell you the directions to standardize our department emails. This email is an official announcement for the department’s new policy and it serves as a model for everybody to follow. Here are the new policy requirements that we all have to follow: • All the emails should be sent from UC email accounts. This will solve the problem of emails sent from non UC accounts being sent to junk mail. • All the emails we send from University of Cincinnati email account should have a clear subject line. This line describes the message content and allows the reader to have a clear idea of what the message is about. • The emails should have appropriate beginning and closing statements. For instance, if the writer and the reader are acquainted, first name is the rule. If it is formal, please use titles (e.g., Mr., Mrs., etc.). • A signature is also very important. In messages to other staff members, please include your signature. This gives the reader the information he or she needs to contact you. In order to create a signature on Microsoft 2010 Outlook, when you reply to an email, on the top right side of the ribbon, you should see a button called signature. Just click on it and create your own. That will make your emails look more professional. The signature should include your name, the company or the institution you work for, your title and your phone number. My signature is...
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