LOGISTICS
PROCESS
DECATHLON

SPECIFICATIONS
Title:

Updated

General Terms of Delivery for bikes

: 25/04/2016

Update No.

:5

Number of pages
Date

: 08 September 2004

By

: 18

: Estelle DELMAS

Written

Main changes in this update:
7.2. Loading plan (pages 11 and 12)

CONTENTS
1 - OBJECT
2 - OBJECTIVES
3 - PRE-REQUISITES
4 - DEFINITIONS
5 - BIKE PACKAGING
6 – PALETTISATION
7- LOADING
8- DELIVERY

These Specifications define the respective commitments of :
DECATHLON
4 Bld de Mons
BP 299
F-596650 Villeneuve d’ASCQ cedex and of its bike suppliers regarding the Decathlon General Terms of Delivery. In case of no respect of that specifications, the deliveries may be refused or brought up to DECATHLON standards at sender cost

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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Update No.4, 28/04/2009

1. OBJECT
The purpose of these specifications is to describe the fundamentals that must be observed by
DECATHLON suppliers during the delivery of bikes to the warehouse.

2. OBJECTIVES
By observing these specifications, we will speed up and facilitate, together:

stocking of your goods in our network
 availability of your products
 processing of invoices.
Our aim is also to ensure the quality of bikes throughout the supply chain : from supplier to store.

3. PRE-REQUISITES
Before any delivery, you must ensure that your deliveries conform to the initial order :
- Respect of technical specifications provided by DECATHLON.
- Respect of quantity ordered by the DECATHLON purchasing department.
- Respect of the delivery date requested upon order.
- Respect of the DECATHLON specifications for delivery to warehouse.

4. DEFINITIONS
Some definitions you need to know:
 Sun (Customer Selling Unit) is equal to 1 DECATHLON item code and 1 Invoice unit.
The selling unit is the unit offered to the final consumer.


SU (Shipping Unit) also called “Unité d’Envoi” (UE) or sub-packaging (Sub Units per Batch) is equal to several selling units to 1 single DECATHLON item code.
The shipping unit is used directly for deliveries from warehouses to stores or workshops.
For bikes the SU = a box of bikes = 1 single DECATHLON item code =1 or more Sun.


Units per Batch (or PCB) : equals several selling units, 1 single DECATHLON item code. Is a multiple of the SU.

The Units per Batch is the highest level for grouping. It is the unit in which you deliver your products to us.
For bikes, the Units per Batch = a pallet = 1 single DECATHLON item code = several SU.
Specific case for top-range bikes managed in centralised warehouses. If, during a delivery, the quantity for an item code is less than the maximum possible quantity for making up a homogenous pallet, mixed pallets will be tolerated in terms of item codes on the same model.

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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Update No. 4, 28/04/2009

5. BIKE PACKAGING
1. CHOICE OF CARDBOARD BOX
For reasons of palletisation stability, and for the safety of people and of the products, the boxes used must strictly correspond to the quality stipulated in the DECATHLON packaging specifications included in the product's technical file.

a) Printings
The box used must have the following information printed on both side panels:

上and DOWN,下



UP,



Pallet loading triangle (to centre cardboard box on the pallet)

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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Update No. 4, 28/04/2009

b) Handles

For UE2 boxes: 75cm>handle distance>85cm
For UE1: 70cm>handle distance> 90 cm

When there are more than 2 layers of boxes: If the bottom line of the last layer is higher than 1,80m you should Add one more handle at the bottom of the front face to help the warehouse workers to pick up the boxes.

Bottom handles

Bottom line of the last layer higher than 1,80m bottom Handles

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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Update No. 4, 28/04/2009

Please note : The width of the box must be adapted to the size of the bike to preserve its quality during the transportation and the storage. For example, a box not adapted can create damage on the crankset or wheel axes which pierce the box and are no longer protected.

BACK FRONT BACK FRONT

FRONT BACK FRONT BACK

Maximum curve
2,5cm

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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Update No. 4, 28/04/2009

2. BOX SIGNAGE

Must contain the following information:











Sender
Consignee
Parcel number
DECATHLON item code (the biggest possible size of the police is required)
DECATHLON description
Size
Colour
Order number
Country of manufacture
Quantity in the box

The box sign must be printed with the design below.
For easy reading in the warehouse, the recommended sign size is at least length 150mm x 100mm.

FRONT

Warehouse
Sector

Item Code
Country of
Manufacture
PCB/UE
Size

Color

Consignee
Sender



The UE equal to one carton.
And PCB = UE

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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Signs must be placed on the smallest panel of the box. They must be visible during palletisation. All signs must be visible on the same side of the pallet for transport and storage.
See example below:

3. BOX WEIGHT
The final box weight (including the bike) must not exceed 27kg.

If the bottom line of the last layer is higher than 1,80m boxes must not exceed 22kg.

6. PALLETISATION
1. THE SUPPORT USED MUST BE A PALLET/ 800*1200 EUR/EPAL

PKP Pallet is forbidden
For more information on EPAL pallet you can visit the intranet link: www.epal-pallets.org

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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2. POSITION OF BOXES

A pallet is made up of bikes with the same reference (one DECATHLON item code per pallet) Except for top range bikes with low sales (see paragraph 4)


The boxes are placed so the signs are visible on the same side of the pallet. This makes unloading and storing easier.



For storage safety reasons the boxes must be placed centrally on the pallet using the positioning triangles printed on the side panels of the boxes.



The bikes are set up head to foot on the pallet

BACK FRONT BACK FRONT

BACK FRONT BACK FRONT

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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Update No. 4, 28/04/2009

3. STRAPPING:
In order to guarantee safety during transport and storage, all pallets of bikes must be strapped.

c) Strapping rules :


The used strapping is made of polypropylene width 12,5 mm 0,70 mm ≤ thickness ≤ 0,73 mm



Steel strapping is prohibited.



Strapping must be sealed by heat-bonding or with metallic wing seals with anti-slip tread :

E.g.: metallic wing seals



E.g.: Heat-bonding

Plastic or metallic fastening buckles are prohibited as they catch the strapping of other pallets and loosen it :

E.g.: self-blocking plastic buckle



E.g.: steel buckle

The strapping must be tight enough to ensure a homogenous pallet.

To verify the good tension of the hooping to refer to the document " Support of help of palletisation of the adult cycles 20-12-2005 " (for 28”,26”,24”) in appendix 1 and to the document " Support of help of palletisation of the cycles 14’’ 09-01-2006 " in appendix 4 for 14 “



The quality of the strapping dictates :
-The balance and stability of the pallet.
-Safety of warehouse personnel when the pallets are stacked.

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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Update No. 4, 28/04/2009



When constituting your pallets, you should refer to the palletisation plan for your product
(see appendices).

This covers:




positioning of boxes on the pallet positioning of strapping
Correspondence table: products/palletisation plan
Type of packaging
2 LAYERS
3 LAYERS
4 LAYERS

Corresponding palletisation plan
Appendix 1
Appendix 2
Appendix 3

Any new palletisation (different from that given in the appendices) must be validated by the Logistic development department in association with the cycling purchasing department. 

The stripes must be tightening up.
At various control points, we apply a constant force of 10 N, the space between the box and the link must be 3,5 cm +/- 0.5 cm.

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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

Corners must be placed beneath each stripe on the edge of the box to avoid damages on the box.

MAXIMUM AUTHORISED DIMENSIONS FOR PALLETISATION :

Maximum height :
2.45m
WITH
PALLET

Max length: 1.8m
Maximum authorised excess is 30cm on each side of the pallet (total of
60cm)

Maximum width:
800mm excess width is not authorised

7. LOAD
1. The manipulation of pallets
To guarantee the centring of pallets, the manipulation and the load of the bikes pallets with excess in length have to be made with machines of handling possessing forks of 160 CM length minimum.
A wedge will be put on forks in order to not decentre pallet during the loading - unloading. The objective of this wedge is to make the push on the pallet support and not on parcel. See enclosed drawings.

8. DELIVERY
1. MAKING AN APPOINTMENT


You must make an appointment with the warehouse at least 24 hours before delivery, via fax, telephone or e-mail (depending on the organisation at the delivered warehouse).



The warehouse undertakes to offer you an appointment within a maximum of D+48 hours.
Here, D is the day you contact the warehouse to make an appointment.



If you wish in advance to make an appointment, the warehouse will give you if possible the wanted date or in a crenel of +/-48 hours with regard to this date.

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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

To arrange an appointment, you must have :
- An active order number
- A delivery date that falls seven days either side of the contractual delivery date.
- The number of pallets
- The number of parcels

The DECATHLON order number is essential for efficient management of our respective flows so you must indicate it on all your documents.

2. DELIVERY
The driver must arrive at the appointed time. In the case of lateness exceeding 20 minutes, the warehouse reserves the right to refuse to receive the lorry. Any order without an appointment will automatically be refused.

Documents :
The driver must be in possession of the duly completed documents (transport document and packing list). If the driver is unable to present the packing list on delivery, it MUST be faxed to the warehouse when the appointment is confirmed. This is the only exception.



N.B.: If an order is delivered by several lorries, each driver must present a delivery note and a packing list for each lorry and each order.

The transport documents (CMR note for road transport; bill of lading or sea way bill for maritime transport; air way bill for air transport) must contain:








The consignee's details
The sender's details
The place of collection of the goods
The place of delivery of the goods
Carrier's name and address
Total number of parcels
Number of packages consigned

The packing list shows the parcel content details for the parcels in a given order.
There is one packing list per order.
It must contain the following information :
Relative to the whole delivery :
 The sender's and the consignee's details.

Relative to the order :
 the order number;
 the volume;
 the total number of parcels;
 the total quantity of items;
General Terms of Delivery - Bikes
Logistics Process DECATHLON

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

the gross weight ; the net weight ; the delivery's country of origin. (this is essential customs information) Relative to the details of the order :
By item code, the following must be indicated :
 name;
 Decathlon reference (item code);
 size;
 colour;
 numbers of the parcels relative to this selling unit;
 quantity of parcels;
 quantity of selling units per parcel (must be equal to the units per batch);
 total quantity of selling units;
 net and gross weight;
 Product's country of manufacture.

To help you draw up the packing list, there is an example.
This document is essential: it allows us to match your delivery to our order.

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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LISTE DE COLISAGE / PACKING LIST
Expéditeur
Sender
NOM / NAME :

Destinataire
Consignee
Entrepôt / Warehouse :

N° de commande
Purchase Order Code

Ad. / Add. :

Porte / Gate

Provenance
Country of shipment

•
•

Désignation unité de vente (u.v.)
Sales unit (s.u.) designation

Réf.
Décathlon
Decathlon
Ref.

Code douanier
/ criterium No.

container no. : airfreight Origine
(NOM + N°) / origin (NAME +
No.)

Sous-traitant /
Sub-contractor
N° et NOM / No. and NAME :

N° de tél. / Phone No. :

Couleur
Colour

N° des colis Parcel
No.

Qté de colis
Parcels qty

Qté u.v. / colis S.u. / parcel qty
(PCB)

Fournisseur /Supplier
N° et NOM / No. and NAME :

N° de tél. / Phone No.:

Taille
Size

Date d’expédition
Expedition date

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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TOTAL

Update No.4, 28/04/2009

Qté u.v. totale Total s.u. qty

Volume total / total volum

poids net total
/ total net weight

poids brut total
/ total gross weight

9. APPENDIX
Vertical stripes
1. 2 LAYERS PALLET

Horizontal stripes
Corners

Horizontal stripes must be positioned at the middle of the box

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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Vertical stripes
2. 3 LAYERS PALLET

Horizontal stripes
Corners

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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Vertical stripes
3. 4 LAYERS PALLET

Horizontal stripes
Corners

General Terms of Delivery - Bikes
Logistics Process DECATHLON

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I the undersigned:
Job title:
Company:
Attest to having received a copy of these DECATHLON General Terms of Delivery for Bikes specifications.
I accept all of the contents and undertake to apply all of the stipulations. Should this not be the case, my deliveries may be refused or brought up to DECATHLON standards at my cost.

Company stamp
Signature:

General Terms of Delivery - Bikes
Logistics Process DECATHLON

Date:

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