Employee Conduct and Work Rules Policy
Company X implements this Employee Conduct and Work Rules Policy to maintain and provide the best work environment. In addition, to maintaining and enforcing this policy to protect the interest and safety of all employees, and others who may be engaged to provide services, such as temporary workers, consultants, independent contractors, and the organization.
Displayed behavior may result in disciplinary action, up to and including termination of employment.
This list will be reviewed and updated as needed.
1. Stealing or unapproved removal or possession of personal property.
2. Under the influence of alcohol and illegal drugs while working.
3. Violence in the workplace.
4. Sexual Harassment and/or inappropriate language use.
5. Possession of firearms and/or dangerous weapons in the workplace.
6. Unapproved use of the company intranet, phone and mail systems.
7. Unapproved disclosures of business dealings and/or confidential information.
8. No strapless dresses, see through shirts, tethered clothing, symbols on clothing allowed in the work place.
9. No open discussions in the workplace on politics, religion, racial relations and/or sexual preferences.
10. No solicitation of outside products, materials, or information without company approval.
Employee Training

Onboarding
Onboarding is training for new employees. This training will be for two weeks after hire. The training will include learning the company’s history and its expectations, employee conduct and work rules policy, learning the departments and its functions. Finally, the employee’s job responsibilities and workforce challenges.
Job Shadowing
Job shadowing is when an experienced employee teaches a new employee how to perform job duties. Learning the processes and procedures of the position at hand. This will allow the employee to have one on one training and learn the functions in detail.
Mentoring
Mentoring is the guidance from a seasoned employee at managerial status that will be available to guide new and current employees in their careers of similar fields. The employee will have access to meeting with a chosen Mentor to discuss current job duties, opportunities, and career building.
Diversity and Sensitivity
Diversity and Sensitivity training will be provided for new and current employees on a continuance basis as needed. It is important for employees to respect and value each other’s feelings and privacy without violating the company’s work rules policy, related to religion, sexual gender, and personal beliefs. Reoccurring classes on this subject will teach the employees to respect the other person perspective and to be sensitive to others feelings while coming to a mutual understanding. Also employees will develop a skill for effective communication in the workplace.

Employee Conduct Monitoring Process

Monitoring Employees Conduct using company’s equipment
Every new and current employee must understand that a company’s confidentiality is a must in the work place. When using the company’s equipment for personal use it could compromise the company’s privacy and confidential information. To minimize these risk an employee monitoring system has been set in place.
Every new and current employee that uses the company’s computer, email, and phone system will go through a systematic monitoring by the IT department. For a new employee the first 3 months he/she will be monitored for misuse of company phone and mailing systems. The IT department will receive a daily report every time the employee logs in and out of the company computer, using email and/or using company telephone. The report will then record all incoming/outgoing emails, searched and logged in websites, and record all phone calls executed by the employee. If there are no violations after the first 3 months of employment the current employee will be monitored randomly afterwards. The IT Department will use this information to determine if the employee has compromised the company’s intranet/mailing systems doing non work related activities. In the event an employee has violated the company’s policy, using company’s equipment. It will be reported to the HR Department for further investigation. The employee will be given an opportunity to reevaluate the company’s conduct and work rules policy. Any further violations could lead up to suspension, and finally termination. In addition, if an employee witnesses another employee violating this policy. The employee can go on the company’s intranet and complete a confidential employee violation form and forward it to the HR Department for further investigation.

Auditing for The Ethics Program
Monthly reviews of the company's ethics training programs and policies for legal and industry guidelines regarding ethics by the Ethics Officer in the HR Department. Making sure ethics policies cover the issues in the company. Look into past reports of all employees in company records of any inappropriate behaviors, indiscretions, remarks, or comments. Talk with employees about any issues that may not be covered by the company’s current work policies. Red flag the information gathered during the auditing to quantify a measure to calculate particular situations into categories for further review.
Upon final investigation by the Ethics Officer and the HR department. The team will update all ethics programs by adding new policies that were not covered in the current Ethics Program. Create grievance teams for employees who want to report situations confidentially without any potential harassment. Install cameras in non-monitored areas in the company. Also reiterate a dress code policy for both genders in the work place. The Ethics Officer and HR Team will then notify all employees by email of a new Ethics Program mandatory training. The employee must attend the mandatory ethics training online and/or in a class room setting that will be designated. Once the employee has completed the training the employee will have to sign an affidavit validating they have completed the training and fully understand the company’s policies as an employee. Finally, the Ethics Offer will initiate a monthly reminder of the company’s Ethics Program and the Company’s Employee Conduct Work Rules Policy to all employees by email for review on the Company’s Intranet. This will influence the employees to stay informed and updated on changes of company’s policies, etc.

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