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Ethics on Maintaining Separate Books

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Ethics on Maintaining Two Separate Books

Paul Edwin V. Lazaro

Ateneo Graduate School of Business

Abstract Business maintains separate books for the results of its operations for different purposes. Internal reports are used for management decisions and tax reports for taxing purposes. Reason why separate reports are maintained for the same set of information covered depends on the intention of the preparer and the one that uses it. Transparency of reporting, high ethical standards of the people involved and a robust process to is required to ensure integrity of records.

Ethics on Maintaining Two Separate Books for Internal and Tax Reporting In business, it has been an accepted practice that companies maintain separate books for different purposes, specifically; internal reporting for management use and tax reporting for statutory purposes. Ideally, the information contained by each report should be the same but due to different reasons, right or wrong, presentation of results of operations and status of the health of the business varies. Management maintains books for the purpose of measuring the performance of the business. These records are used to make decisions on strategy and direction that the company would take on a short and long term basis. Decisions such as expansion of operations, pricing strategy and logistics among others are arrived at using internal management reports, decisions that are intended for the sole purpose of generating higher income for the company’s investors. Tax reporting is prepared to comply with statutory requirements of declaring the business’ results of operation to the state for taxing purposes. A reality that all business must accept in order to operate and generate returns for its investors and at the same time, contribute to the growth of the country where it is operating. The

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