Introduction on Enrollment System Sample

Introduction

Background of the study

the enrollment system we have proposed and proposing is for the school named “Marisyl School” which was the school that is privately owned and privately managed but then, the enrollment system on the said school is still in manual. And we have learned from addressing some surveys and random interviews around the school premises that, the manual enrollment system was too slow and too difficult for the school to manage at the reason of lacking in faculty members who are knowledgeable enough on handling and managing such large manual files, records and folders.
CHAPTER I
BACKGROUND OF THE STUDY AND ITS SETTINGS

1.1. Introduction

Computerization is a control system that manages processes in industrial workplace. It reduced human errors and processing time, thus it can boost productivity and resulted into high quality of product produce. In Information System, computerization is concerned about interrelating different but interdependent transactions. This can result in a system with well-integrated processes that can perform much faster and more accurate than a manual system.

Enrollment is the process of entering and verifying data of student to register on a particular school. Different interrelated processes build up enrollment procedures called Enrollment System (ES). ES are used particularly in recording and retrieving student’s information. Tracking student’s information is also one feature of ES, in which the school can trace the standing of a student. Verifying payments was also added to update or browse student’s billings.
Enrollment System is a good example of a computer generated process. This can lessen the workload and provides accurate information needed of the school. As a result, it will benefit not only the student but the administration as a whole.
Enrollment System is very essential in a school. In the case of Nyongani School Inc., it is composed of a manual system. Directress used manual system in recording and retrieving student’s information. She also has information about student’s payment. In fact, she does all the record keeping just by using ballpen and columnar sheet. On the other hand, Registrar Department also used manual system as a way of recording and retrieving student information. Another department is Accounting Office that administers student’s payment manually.

Objectives of the Study
1. To provide a better and easier way for the enrollees to transact to their records during enrollment that is being managed by the facilitators of the enrollment system. 2. To analyze the problem through the use of Data Flow Diagram and ERD models. 3. To develop a software that will improve the old and manual enrollment process to computerized enrollment system for public high school. 4. To manifest the optimum benefits that the user would get once the new enrollment schemes implemented. 5. To present the advantages of implementing Computerized Enrollment System, both for school and student’s community.6.To design an effective and efficient system in terms of speed, reliability and accuracy.
Chapter II
One of the most significant steps in a research project is conducting the literature review. Through this chapter, the readers can familiarize to the study of the proponents. The related and previous studies presented in this chapter would give the readers and future researchers, an idea of the proposed system of the proponents. The proponents selected and reviewed these studies and previous works to provide information for the readers. Long Beach City College Switches. On Enrollment System Kopf, David.2007 Southern California community college Long Beach City College has gone live with anew Cognos-based enrollment management system that was designed by Irvine, CA- based professional services firm e2e Analytics. Prior to installing the new system, LBCC, which has two main campuses and multiple satellites that support nine schools and 34 departments, handled its enrollment via manual spreadsheets. With no reporting, continuity, or standard practices, and with lengthy error corrections, the school’s enrollment management budgeting and planning took up to three months to compile, consolidate, and implement.LBCC tapped e2e analytic, which specializes in higher education, to design a web- based enrollment management system using Cognos Enterprise Planning software fromCognos Inc. (Ottawa, Otario). Using Cognos for enrollment management was a unique application for Cognos, according to Dan Galuppo, e2e¶s director of professional services, but the result delivers real-time data collection, consolidation, workflow, and calculations to help LBCC enrollment staff make faster and more informed decisions. “Our new system provides flexible and powerful model development with the CognosAnalyst component and supports any business planning or customizing of the enrollment management model, said Linda Umbdenstock, LBCC¶s administrative deal of planning in a prepared statement. The solution dramatically reduced the amount of time to process, consolidate and implement forecasts. It provided real-time service cost and expense planning per semester. "ACM Portal http://portal.acm.org/citation.cfm?id=1181300The on-line student enrollment system enables students to enroll into their subjects prior to the commencement of their semesters. This enrollment system not only allows international students to enroll through internet without traveling to the campus but also incorporates the business rules. These business rules cover a wide range of regulations and policy such as subject pre-requisite, student’s payment status, course coordinators decision and the correspondence of student’s seniority to the intended enrolling subjects. Besides business rules, the system also incorporates various notification mechanisms like Short Messaging Service (SMS) and E-mail. XML is used to store business rules and this allows the portability of the system interface to wider range of devices such as Personal Device Assistant (PDA). The interface auto-detects the users device either PC/laptop or much smaller screen device such as PDA. In short, the enrolment system backend engine runs based on the business rules and front-end engine runs to provide high satisfaction user experience. With the business and user interface, the system is able to run the workflow of the student enrolment from the online enrolment form to approval workflow cycle running in parallel with the notification capability. Online Enrollment for ECU http://www.doir.wa.gov.auEdith Cowan University (ECU) is currently enrolling more than 5, 000 new students, which has been made easier with its Oracle-based online enrolment system. This has allowed ECU to substantially re-design its business processes. The system is known as the Edith Cowan University Web Enrolment System (ECUWES), and replaces traditional hard copy enrolment. According to the coordinator of Admission Support, Kieran Greenaway, the system offers immediacy and convenience of course enrolment via the internet the technology in use was set up by Oracle in 1998, when ECU moved towards creating an innovative web-based enrolment and administrative system using oracle database products. New enrolments using ECUWES are managed differently to re-enrolment on ECUWES. New enrolments are processed while the student is with an enrolment assistant, because there is a need to collect HECS and enrolment papers, as well as to familiarize students with the system. In terms of re-enrolment, the student has full control of enrolling in a six-week period, which allows for any small glitches in the system, such as not being able to get online. ECU also previously faced difficulties with managing student enrolment administration, as staffs were distributed across several locations, so there was a desire for improved access and management of student information. Similarly, re-enrolment required students to travel to the University and queue for service from administration staff. Faculties also requested that students enroll by porting enrolment sheets on computer bulletin boards. With ECUWES, students from remote areas and international students enjoy easy enrolment with improved time effectiveness. There have been no major problems, apart from a few power failures, but ECU has back-up plans, such as enrolment assistants taking up all the paperwork and processing the information once back online. Illinois Virtual High School Inquiry This online inquiry gives detailed information on persons that can be contacted with regard to specific field; example is a general program Issues, Technical Problems, Faculty Information and course development. It also gives information about their regional coordinators for participating schools. The website has a login feature where the students can login using their login ID. The online inquiry system of Illinois High School helps the authors to picture out and develop an ideal database structure for the system that will be proposed. The proponents system is similar and is based on some capabilities of the system in this study like the inquiry of courses and login feature for the students. Web-based Enrollment System for Veritas Parochial School Pasqual, Robert John G. and Riceo, Vincent Joel T., 2001A web-based enrollment system is developed to help both the old and new students, to enroll in a more efficient way without the hassles of waiting long hours just to fill up forms, which sometimes become redundant, or to stand in line and pay at the cashier. It is with the Web-based Enrollment System for VPS that this new style of enrollment may be achieved. This new type of system offers the student with new options for enrolling at VPS. Just by logging on to their website the student may create his new account for the current year he is to be enrolled in. With this, all the student has to do is to fill up certain forms that do not take more than a few minutes to accomplish. Then the records will be stored in the school database for future references. After that the student will be given confirmation that the transaction has been verified and all that the student has to do is visit the school and pay appropriate amount for the current school year. The student may also browse the web site of Sand he can check his current account. He can also see the list of the school current tuition fee rates. For further enhancement of the site, an on-line payment or e-commerce is highly recommended. This feature for the system could be achieved by collaboration of the school with banks to provide easier payment and a more secure transaction. Posting of grades can also be a great addition to the site. Especially the breakdown of each grade can be seen by the students but with utmost security. Compared to the web-based enrollment system for VPS, the proposed system for CMI would only cover the current students; the student would also be asked to log into his or her account in the website where he/she would be asked to fill up some forms to update the schools database. A confirmation would then be sent to the student that would inform him/her that the transaction is valid and had been verified. But unlike the system, there would be another option for the mode of payment that the student could choose from namely, on-line payment. AIMS enhances enrollment system of UNO -R Bacolodhttp://www.uno-r.edu.ph gnificance of the Study
The preparation of such an undertaking focuses on improving the enrollment system for the benefit of both the student community and the school administration, the students shall havethe opportunity to ease and reduce the time of their enrollment. They would also have anincrease in awareness of the evolution of new and modern information technology. The same istrue for the school administration personnel. For the school, although the full implementation of real computerized enrollment system would in our huge initial spending, the net end effect ishigher productivity for its personnel and greater profits too. The administration will have theopportunity to eliminate the redundancy of works faster, response in processing the assessmentof student, a reliable record keeping system and secured and efficient system in long run of theenrollment process. The student shall have the opportunity to experience the computerizedenrollment system that is very needed in a school of highly competent standards.