...Introduction: Read the attached “GenRays Case Study” before completing this task. Scenario: GenRays recently implemented a new centralized system for finance, purchasing, logistics, and accounting. This system has provided cost savings and other benefits to the company. Management expects that similar business benefits would be possible with a new centralized Human Resources Information System (HRIS), which would include payroll functions. Currently a rather primitive payroll system is used, and small teams have been deployed to work in each company location to support local payroll and human resources functions. The proposed HRIS would replace this primitive one. GenRays management has asked you to act as the project manager and lead a project team to put together a plan for the HRIS project that will allow senior executives to determine whether they should proceed with the implementation of a new centralized HRIS. If the plan is approved, the executive sponsors indicate that you may begin implementing the approved plan after W2s are issued in the new year, but all system elements must be functional before year-end closing. Task: A. Complete the attached “GenRays Matrix Template” to document the project management tools that would be most useful for the HRIS project. B. Complete the attached “GenRays Project Charter Template” for the HRIS project. C. Complete the attached “GenRays Project Scope Document Template” for the HRIS project. D. Create a WBS...
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...GenRay Inc. 2012- 2013 GenRay HRIS Program Management Strategy Developed by: Brian James GenRay Inc. 2012- 2013 GenRay HRIS Program Management Strategy Developed by: Brian James Table of Contents GenRay’s hris project management tool Matrix Template 2 RMGT Task 1 - Section Overview 2 GenRay’s hris project management tool Matrix 2 GenRays Project Charter - HRIS project 2 genray HRIS Program Purpose 2 GEnRay HRIS Program Description 2 genray hris target state overview 2 GenRay HRIS PROGRAM BACKGROUND 2 Genray hris Success Criteria 2 GenRay hris Project Objectives 2 Genray estimated Funding 2013-2014 2 genray hris Acceptance Criteria 2 Genray HRIS Approval Requirements 2 Genray HRIS Project Manager 2 Genray HRIS Authorize Authority 2 Accountable Genray HRIS Executive 2 Genray hris goverance and decision bodies 2 genray hris Key External Processes 2 Genray HRIS Milestones and Deliverables 2 genray hris Milestone / Schedule 2 genray hris Charter Expiration 2 genray hris charter/ scope/ project plan Approval 2 GenRays HRIS Project Scope 2 Project Scope Description 2 genray hris target state overview 2 GenRay HRIS Integration Plan 2 Genray hris CUSTOMER REQUIREMENTS 2 Genray hris Statement of Work (sow) 2 genray hris Background 2 Genray hris Tasks and Deliverables 2 SOW Task 1 - Project Management 2 genray hris Project Management Deliverables - sow 2 SOW Task 2- Process Change Management 2 SOW Task 3 -...
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...RMGT Task 1 GenRays HRIS Project Page 1 Table of Contents GenRays Matrix (A) ............................................................................................................................ 4 GenRays Project Charter (B) ....................................................................................................... 19 Project Title ............................................................................................................................................. 19 Purpose ................................................................................................................................................... 19 Description .............................................................................................................................................. 19 Objective ................................................................................................................................................. 20 Success Criteria or Expected Benefits ..................................................................................................... 21 Funding ................................................................................................................................................... 21 Major Deliverables .................................................................................................................................. 22 Acceptance Criteria ...............................................
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...GenRays Matrix Template Project Management Knowledge Areas Project Integration Management Recommended Tool(s) Project Charter Project Management Plan Justification for Tool Project Charter will provide formal executive authorization and support for the project and will empower the Project Manager and the team with the authority to move forward with the project. Project Management Plan will bring together the various subsidiary plans and integrate them to support the successful execution of the project. Project Scope Management Scope Management Plan Scope Statement Requirements Management Plan Statement of Requirements Work Breakdown Structure (WBS) Scope Management Plan will provide a process to define the scope, control the scope and manage requests for change to scope during the course of the project. Given the broad range of expectations for the HRIS project, it will be important to align on consistent scope. Scope Statement will provide an approved scope for the project that will guide work efforts and align resource commitments. Requirements Management Plan will provide a process to gather, analyze, document and manage to deliver of project requirements. Given the broad range of expectations for the new HRIS, it will be important to align on consistent scope. Statement of Requirements will provide an approved set of requirements for the project that will guide work efforts and align resource commitments. Work Breakdown Structure (WBS)...
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...GenRays Matrix Template Project Management Knowledge Areas Recommended Tool(s) Justification for Tool Project Integration Management • Expert Judgement • Project Management Information System • Change Control Meetings Expert judgement is the primary tool used to bring the project together. From development of the project charter and development plan, to execution, monitoring and changing, and close of the project, expert skills and experience is used to manage and carry out the tasks to project completion. The project manager must use their expert judgement, with inputs from stakeholder interviews and the project management office to manage the project successfully. A project management information system is a tool used to organize inputs and outputs from all project management processes. Consolidation of these inputs and outputs in a centralized information system enables multiple resources the access to the information as it’s needed. GenRays recently completed a project where project updates were readily available online and was seen as an item that worked well on the Lessons Learned report. Change control meetings are tools used to formally perform integrated change control. A change control board is needed to assess and determined if change requests are necessary to keep the project flowing from one task to another, reducing unexpected change related stumbling blocks. Since there are competing priorities among...
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...Project Scope Document Template Human Resources Information System (HRIS) Project Scope Document GenRays March 13th 2014 Table of Contents Project Scope Description 3 Customer Requirements 4 Statement of Work 4 Project Deliverables 5 Acceptance Criteria 6 Work Breakdown Structure 7 Project Boundaries 9 Project Assumptions 10 Initial Defined Risks and Constraints 10 Project Approval 11 Project Scope Description GenRays has been enjoying a great deal of financial benefits and increased productivity as a result of the very successful implementation of the new Financial System. The executive leadership team of GenRays is pretty confident that a similar deployment of a comparable system in Human Resources will not only return similar financial savings but will radically improve efficiency and productivity in the company’s currently manual processes within Human Resources. Presently, from an operational aspect, all processes are very manual intensive with almost no centralization. Every satellite office of the organization has their own dedicated Human Resources team which caters to the general administrative and HR related needs of the employees in that respective office. With the deployment of the HRIS solution, GenRays would be moving forward in leaps and bounds towards a centralized and consolidated employee database which would be the core of simplified operations with Human...
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...Matrix Template HRIS with ESS GenRays Keith Ross, Project Manager (November 5, 2015) Matrix Template – GenRays – HRIS with ESS 2 Table of Contents Project Integration Management .................................................................................................... 3 Project Scope Management ............................................................................................................ 3 Project Time Management .............................................................................................................. 3 Project Cost Management ............................................................................................................... 4 Project Quality Management Overview .......................................................................................... 4 Project Human Resources Management ......................................................................................... 4 Project Communications Management ........................................................................................... 5 Project Risk Management ............................................................................................................... . 5 Project Procurement Management ................................................................................................. 5 Project Stakeholder Management ..................
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...GenRays Matrix Template Project Management Knowledge Areas Project Integration Management Recommended Tool(s) Expert Judgment Interviews Justification for Tool These particular tools were chosen give shape to the HRIS project for GenRays. From studying the interviews of key stakeholders and their expert opinions, a collection of functions can be identified so that the HRIS deliverable’s function/purpose is defined. This initial planning will help to develop the Project Charter and set the stage for all the work that need to be performed. GenRays has subject matter experts on staff whose input it vital to produce an HRIS that meets the particular needs of the GenRays staff. We need to make sure that all of the work required to produce a HRIS product for GenRays is done. We also want to ensure extraneous work is avoided to keep GenRays costs low. We will use the interviews here to determine how the project’s scope will be defined, validated, and controlled. GenRays had reached the ROI point very early with the last on the project and defining scope well here will allow for a similar success. Decomposition of the work that needs to be done is a tool that will help aid in identifying the exact work that needs to be done and help to create the WBS. To further, ensure that the project runs smoothly and stays on track. We will use tools to track and manage the project’s completion. We can use the process of Decomposition that we have used to break down the projects’ scope...
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...Project Roles & Communication Plans HRIS with ESS Project GenRays April Drake, Project Manager Contents Contents .......................................................................................................................................................................... 2 Part A: Organization Chart ............................................................................................................................................... 3 Part A1: Role Descriptions ........................................................................................................................................... 4 Project Manager ....................................................................................................................................................... 4 Advisory Board ........................................................................................................................................................ 4 Procurement & Vendor Manager .............................................................................................................................. 5 User Assistance Manager ......................................................................................................................................... 5 Business Analyst ...................................................................................................................................................... 6 Platform Technology Team – System Architect...
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...Task 1 – Part A GenRays Matrix Template Project Management Knowledge Areas Recommended Tool(s) Project Charter, Facilitation Technique Project Integration Management Interviews, Product Analysis Project Scope Management Justification for Tool The project charter will be used for this knowledge management area because it defines the HRIS projects purpose, objectives, requirements, risks, and budget, which is important for this top-down, overall view of the project. The Facilitation Technique will also be used because it not only facilitates the development of the project charter, but will help the project team members accomplish their tasks through brainstorming, problem solving, meeting management, and conflict resolution. Interviews with GenRays senior leaders, department heads, and staff will be used for this knowledge management area to determine what the most beneficial aspects of an HRIS system are to the company. The results of the interviews will be used to help identify and define the features and functions of the project’s deliverables. Product Analysis will also be used to help determine which vendor’s pre-packaged HRIS system best meets the company’s needs, by analyzing the HRIS requirements, the product breakdown, the systems required, and the value of the product, and comparing to the offerings and information provided by the potential vendors that have already been identified. Decomposition, Expert Judgment, Gantt Chart Decomposition will be used for Project...
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