...Project Charter HRIS System Project Charter GenRays Date: 6/29/2016 Contents Project Title 3 Problem/Opportunity Statement 3 Description 3 Objective 3 Success Criteria or Expected Benefits 4 Funding 5 Project Process Outcomes 5 Phase 1. Initiate, plan and research 5 Initiation of Project and initial planning 5 Business analysis 5 Infrastructure Preparation 5 Phase 2. Design and develop 5 Phase 3. End user training 6 Phase 4. Rollout 6 Acceptance Criteria 6 Phase 1. 6 Project Charter 6 Project Management Plan 6 Kickoff meeting 6 Business Requirements documents 6 Technology Report 6 Infrastructure report 6 Phase 2. 6 Phase 3. 7 Phase 4. Rollout 7 Milestone Schedule 7 Phase 2. Design and develop 7 Phase 3. End user training 7 Phase 4. Rollout 8 Approval Requirements 8 Project Manager 8 Role 8 Authorized By 8 Project Title GenRays Human Resources Information Systems with integrated Employee self-service modules Problem/Opportunity Statement After seeing significant returns from the new financial system, the company is looking for other areas to improve to see cost savings in more areas of the business. The Human Resources Information System has been identified as a zone that could streamline quite a few tasks through integration and automation. Finance, purchasing, logistics, and accounting will all be integrated. Description The data needed by Human Resources is currently spread...
Words: 1582 - Pages: 7
...Project Charter GenRays’ Human Resource Information System Project Charter GenRays September 16, 2014 Table of Contents Project Title 3 Purpose 3 Description 3 Objective 3 Success Criteria or Expected Benefits 4 Funding 5 Major Deliverables 5 Milestone Schedule 9 Approval Requirements 9 Project Manager 11 Authorized by 11 References 12 Project Title GenRays’ Human Resource Information System (HRIS) Implementation Purpose The main purpose of the GenRays’ HRIS project is to replace the primitive legacy system by centralizing and streamlining Human Resource’s (HR) functions, and improving the current HR processes while facilitating growth and saving money across the organization. Description A human resource information system is a centralized tool, which facilitates collaboration within the organization by improving and streamlining such processes such as allowing employees to create and track their career goals, providing more transparency in hiring, being able to identify well-qualified applicants, and automating the processing of paychecks and expense reports. It captures all data related to Human Resources and Payroll and provides the tools necessary for management to monitor and track this data, so they can better align their departmental goals with the goals of the organization. Objective The major objectives for introducing an HRIS are to: • Select and implement an HRIS across the enterprise that will enable standardized HR business...
Words: 2477 - Pages: 10
...Genrays Project Charter Project Charter Template Human Resources Information System (HRIS) Project Charter GenRays September 11th 2012 Project Title Human Resources Information System. Purpose In order to allow employees to track their own careers, facilitate transparency in hiring, improve the payroll functions, improve recruiting and automate number of different time consuming and costly processes GenRays will be implementing a new Human Resources Information System. Description Due to better than anticipated financial savings from the implementation of new financial application, GenRays plans to invest the savings into growth and expansion. In order to meet the anticipated growth GenRays needs a streamline human resources system that can facilitate the growth at the same time save money and assist employees. Objective The objective of this project is to implement the new Human Resources Information System in order to improve and streamline various aspect of employee information. Success Criteria or Expected Benefits The expected benefits of this project are as follows: Improved Recruiting. Savings due to automatic calculations. Savings due to auto-fill functionality. Funding $103,000 has been budgeted for procurement and implementation of this HRIS. Major Deliverables The major deliverables for this project are as as follows: Work Package Deliverable Recruiting Requirements Analyze and monitor applicant pool Career...
Words: 647 - Pages: 3
...GenRay Inc. 2012- 2013 GenRay HRIS Program Management Strategy Developed by: Brian James GenRay Inc. 2012- 2013 GenRay HRIS Program Management Strategy Developed by: Brian James Table of Contents GenRay’s hris project management tool Matrix Template 2 RMGT Task 1 - Section Overview 2 GenRay’s hris project management tool Matrix 2 GenRays Project Charter - HRIS project 2 genray HRIS Program Purpose 2 GEnRay HRIS Program Description 2 genray hris target state overview 2 GenRay HRIS PROGRAM BACKGROUND 2 Genray hris Success Criteria 2 GenRay hris Project Objectives 2 Genray estimated Funding 2013-2014 2 genray hris Acceptance Criteria 2 Genray HRIS Approval Requirements 2 Genray HRIS Project Manager 2 Genray HRIS Authorize Authority 2 Accountable Genray HRIS Executive 2 Genray hris goverance and decision bodies 2 genray hris Key External Processes 2 Genray HRIS Milestones and Deliverables 2 genray hris Milestone / Schedule 2 genray hris Charter Expiration 2 genray hris charter/ scope/ project plan Approval 2 GenRays HRIS Project Scope 2 Project Scope Description 2 genray hris target state overview 2 GenRay HRIS Integration Plan 2 Genray hris CUSTOMER REQUIREMENTS 2 Genray hris Statement of Work (sow) 2 genray hris Background 2 Genray hris Tasks and Deliverables 2 SOW Task 1 - Project Management 2 genray hris Project Management Deliverables - sow 2 SOW Task 2- Process Change Management 2 SOW Task 3 -...
Words: 20249 - Pages: 81
...GenRays Human Resources Information System (HRIS) Project Charter Table of Contents Project Title 3 Purpose 3 Description 3 Objectives 3 Success Criteria or Expected Benefits 5 Funding 7 Major Deliverables 7 Acceptance Criteria 9 Approval Requirements 12 References 14 Project Title GenRays Human Resource Information System with payroll function. Purpose The GenRays Human Resources Information System Project Charter documents and tracks the necessary information required by decision maker(s) to approve the project and funding to implement the project. Description The new GenRays Human Resources Information System with payroll function will be implemented to create solution to track the career path that aligns with individual goals and career aspirations. It will also allow for more hiring transparency for recruiting external qualified candidates as well as staffing internal positions with eligible and qualified candidates. The payroll side will ensure that paychecks and expense reports are processed more or less automatically, which will make it faster and easier to be reimbursed or to make changes to auto-pay options. Objectives The Objectives of GenRays Human Resources Information System are as follows * Transparent recruitment capability and succession planning * External applicant should able to apply for position and monitor the progress in the hiring process * Internal applicant (Employee) should able to define career goals...
Words: 1954 - Pages: 8
...Matrix Template HRIS with ESS GenRays Keith Ross, Project Manager (November 5, 2015) Matrix Template – GenRays – HRIS with ESS 2 Table of Contents Project Integration Management .................................................................................................... 3 Project Scope Management ............................................................................................................ 3 Project Time Management .............................................................................................................. 3 Project Cost Management ............................................................................................................... 4 Project Quality Management Overview .......................................................................................... 4 Project Human Resources Management ......................................................................................... 4 Project Communications Management ........................................................................................... 5 Project Risk Management ............................................................................................................... . 5 Project Procurement Management ................................................................................................. 5 Project Stakeholder Management ....................
Words: 29216 - Pages: 117
...GenRays Project Charter Human Resources Information System (HRIS) Project Charter GenRays 15 May 2014 Table of Contents Project Title Purpose Description Objective Success Criteria or Expected Benefits Funding Major Deliverables Acceptance Criteria Milestone Schedule Approval Requirements Project Manager Authorized by Project Title GenRays Human Resources Information System (HRIS) Purpose GenRays’ recent success implementing their financial system as produced cost saving that senior management like to fuel additional growth and expansions to improve the work place. Management has expressed the possibility to implement a new Human Resource Information System (HRIS) with the ability to interact with the payroll functions. The current HR process has several draw backs that are impacting GenRays. In Addition, the payroll function currently does not interact with the HR process effectively. GenRays’ current human resource functions has several drawbacks that has hindered the company from growing and expanding. The First drawback is the ability to recruit the best applicants for positions both internally and externally. Internally, employees are limited on their ability to apply for positions with the business and monitor where they are in the hiring process. Additionally; management does not have the capability to search those applicants and match them to positions that need to be filled. Another factor limiting...
Words: 1184 - Pages: 5
...Genrays Project Charter Project Charter Template Human Resources Information System (HRIS) Project Charter GenRays September 11th 2012 Table of Contents Project Title Purpose Description Objective Success Criteria or Expected Benefits Funding Major Deliverables Acceptance Criteria Milestone Schedule Approval Requirements Project Manager Authorized by Project Title Human Resources Information System. Purpose In order to allow employees to track their own careers, facilitate transparency in hiring, improve the payroll functions, improve recruiting and automate number of different time consuming and costly processes GenRays will be implementing a new Human Resources Information System. Description Due to better than anticipated financial savings from the implementation of new financial application, GenRays plans to invest the savings into growth and expansion. In order to meet the anticipated growth GenRays needs a streamline human resources system that can facilitate the growth at the same time save money and assist employees. Objective The objective of this project is to implement the new Human Resources Information System in order to improve and streamline various aspect of employee information. Success Criteria or Expected Benefits The expected benefits of this project are as follows: Improved Recruiting. Savings due to automatic calculations. Savings due to auto-fill functionality. Funding $103,000 has...
Words: 673 - Pages: 3
...RMGT Task 1 GenRays HRIS Project Page 1 Table of Contents GenRays Matrix (A) ............................................................................................................................ 4 GenRays Project Charter (B) ....................................................................................................... 19 Project Title ............................................................................................................................................. 19 Purpose ................................................................................................................................................... 19 Description .............................................................................................................................................. 19 Objective ................................................................................................................................................. 20 Success Criteria or Expected Benefits ..................................................................................................... 21 Funding ................................................................................................................................................... 21 Major Deliverables .................................................................................................................................. 22 Acceptance Criteria ...............................................
Words: 8567 - Pages: 35
...Part A GenRays Matrix Template Project Management Knowledge Areas Recommended Tool(s) Project Charter, Facilitation Technique Project Integration Management Interviews, Product Analysis Project Scope Management Justification for Tool The project charter will be used for this knowledge management area because it defines the HRIS projects purpose, objectives, requirements, risks, and budget, which is important for this top-down, overall view of the project. The Facilitation Technique will also be used because it not only facilitates the development of the project charter, but will help the project team members accomplish their tasks through brainstorming, problem solving, meeting management, and conflict resolution. Interviews with GenRays senior leaders, department heads, and staff will be used for this knowledge management area to determine what the most beneficial aspects of an HRIS system are to the company. The results of the interviews will be used to help identify and define the features and functions of the project’s deliverables. Product Analysis will also be used to help determine which vendor’s pre-packaged HRIS system best meets the company’s needs, by analyzing the HRIS requirements, the product breakdown, the systems required, and the value of the product, and comparing to the offerings and information provided by the potential vendors that have already been identified. Decomposition, Expert Judgment, Gantt Chart Decomposition will be used for Project Time Management...
Words: 14782 - Pages: 60
...GenRays Matrix Template Project Management Knowledge Areas Recommended Tool(s) Justification for Tool Project Integration Management • Expert Judgement • Project Management Information System • Change Control Meetings Expert judgement is the primary tool used to bring the project together. From development of the project charter and development plan, to execution, monitoring and changing, and close of the project, expert skills and experience is used to manage and carry out the tasks to project completion. The project manager must use their expert judgement, with inputs from stakeholder interviews and the project management office to manage the project successfully. A project management information system is a tool used to organize inputs and outputs from all project management processes. Consolidation of these inputs and outputs in a centralized information system enables multiple resources the access to the information as it’s needed. GenRays recently completed a project where project updates were readily available online and was seen as an item that worked well on the Lessons Learned report. Change control meetings are tools used to formally perform integrated change control. A change control board is needed to assess and determined if change requests are necessary to keep the project flowing from one task to another, reducing unexpected change related stumbling blocks. Since there are competing priorities among...
Words: 2338 - Pages: 10
...GenRays Matrix Template Project Management Knowledge Areas Project Integration Management Recommended Tool(s) Project Charter Project Management Plan Justification for Tool Project Charter will provide formal executive authorization and support for the project and will empower the Project Manager and the team with the authority to move forward with the project. Project Management Plan will bring together the various subsidiary plans and integrate them to support the successful execution of the project. Project Scope Management Scope Management Plan Scope Statement Requirements Management Plan Statement of Requirements Work Breakdown Structure (WBS) Scope Management Plan will provide a process to define the scope, control the scope and manage requests for change to scope during the course of the project. Given the broad range of expectations for the HRIS project, it will be important to align on consistent scope. Scope Statement will provide an approved scope for the project that will guide work efforts and align resource commitments. Requirements Management Plan will provide a process to gather, analyze, document and manage to deliver of project requirements. Given the broad range of expectations for the new HRIS, it will be important to align on consistent scope. Statement of Requirements will provide an approved set of requirements for the project that will guide work efforts and align resource commitments. Work Breakdown Structure (WBS)...
Words: 851 - Pages: 4
...DOMAIN 320 - IT PROJECT MANAGEMENT Competency 320.1.1: Project Management Tools - The graduate evaluates potential project management tools for alignment with specified project activities. Competency 320.1.3: Scheduling - The graduate creates project schedules that ensure timely project completion. Introduction: Read the attached “GenRays Case Study” before completing this task. Scenario: GenRays recently implemented a new centralized system for finance, purchasing, logistics, and accounting. This system has provided cost savings and other benefits to the company. Management expects that similar business benefits would be possible with a new centralized Human Resources Information System (HRIS), which would include payroll functions. Currently a rather primitive payroll system is used, and small teams have been deployed to work in each company location to support local payroll and human resources functions. The proposed HRIS would replace this primitive one. GenRays management has asked you to act as the project manager and lead a project team to put together a plan for the HRIS project that will allow senior executives to determine whether they should proceed with the implementation of a new centralized HRIS. If the plan is approved, the executive sponsors indicate that you may begin implementing the approved plan after W2s are issued in the new year, but all system elements must be functional before year-end closing. Task: A. Complete the attached...
Words: 604 - Pages: 3
...MGT2 Task C. A Brief Project Closure Report Discussion When all the deliverables, customer requirements and\or goals have been met in a project, in other words, at the closing of a project the Project Manager is responsible for compiling and delivering a Final Project Report, known as a Project Closure Report. A good project closure report will summarize the entire project from the beginning project plan and scope information to the lessons learned from the project. It should also include other information such as the changes to the project scope if there were any, the final project budget reconciliation, and “a recap of the performance metrics taken during the project; the budget and schedule reconciliations will provide the final project metrics”, (Mastering-project-management.com, 2009). The information for the report can be written in document format or compiled in a presentation using some type of software such as Microsoft PowerPoint. It is a good idea to have the written document even if the Project Sponsor has requested a presentation. The Project Closure Report should be submitted or presented to the Project Sponsor for final approval. Another document that would be useful when closing a project would be a Project Closing Review with fewer details of items such as budget information, used to inform the other key stakeholders of the project results and closing. The review should also provide management and the project team with insights gained as...
Words: 2680 - Pages: 11
...HRIS Project Charter Template |[pic] | 5.13.12 Table of Contents Project Title ........................................................................................................................ 3 Purpose .......................................................................................................... 3 Description ..................................................................................................... 3 Objective ........................................................................................................ 3 Success Criteria or Expected Benefits .............................................................. 4 Funding ........................................................................................................... 4 Major Deliverables .......................................................................................... 5 Acceptance Criteria ......................................................................................... 6 Milestone Schedule ........................................................................................ 6 Approval Requirements ................................................................................. 6 Project Manager ............................................................................................ 6 Authorized by ................................................................................................ 6 ...
Words: 1833 - Pages: 8
