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How to Write Letter

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Submitted By dolga
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HOW TO WRITE A LETTER TO THE EDITOR
Writing Format and Style
1. Select the topic you intend to write about. Think about the target audience (the readers of the newspaper)
2. Use the salutation “Dear Sir”
3. Include a TITLE
4. State why you are writing the letter
a. In response to an article
b. In response to another letter
c. In response to something that happened to you/you observed
d. In response to a recent government policy
5. Tell why this is important - how the problem or issue affects you (as an individual, or as a member of some group) or others [this is the purpose of your letter]
6. Praise or criticize what someone has said or done about the problem/issue
7. State your opinion about what should be done/what you think would work

8. Make a suggestion or general recommendation
9. Be concise and focused – plan what you want to say and don’t wander off the topic
10. Limit your letter to 2-3 paragraphs
11. Use bullet points in the body of the text
12. Use polite, semi-formal, personalized language (I, we, us); everyday vocabulary (think of a 12-year-old reader)
13. Write with active voice sentences
14. Sign the letter with your full name, address, email address and telephone number
15. Revise and edit your first draft
a. Check for spelling, grammar and punctuation mistakes
b. Remove unnecessary content and unnecessary words – 250 - 400 words
c. Check the sequence of ideas
16. Find out the editor’s name and address from the editorial page/webpage
17. Find out how you should send the letter (e.g. fax, email)

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