Stuart Lowndes
HR Data Review
I believe there are many reasons as an organisation that we need to collect data from and on our employees. Although there are many reasons why I would collect data the 2 main ones will be for statutory reasons and strategic reason. The statutory data we need to collect will be for legal compliance and the strategic information is what we require to enable us as an organisation to move forward and plan the direction of the company. Statutory information would include
• Name and address
• Copy of passport/ eligibility to work in the UK
• NI Insurance number
• Tax code
• Pay Rates
What strategic data I would collect would include information on
• Worker turnover
• Diversity of workforce
• Professional skill qualifications of the workforce
• Distribution of skills in the workforce.
The strategic information I believe will help us see what areas need further training or where skills are needed.
As furtherance to these reasons I would collect information that would help with the organisational HR practices.
Absence data should be collected both in its quantitative and qualitative forms
• Days off
• Reasons for absence
• Date and length of absence
This can be used to see if there is an excessive amount of absence, if it’s at a certain time of year or week. It can be used to help identify if there is an underlying problem with an employee or even a department.
Training information of the employees is also important to collect. I would collect
• Records of training courses completed
• Dates of courses completed
• Expiry dates of training
• Cost of training
This will make sure we are legally compliant with industrial bodies. It will let me identify skills deficit’s in departments. Also when courses may need to be renewed, if there is a backlog and will help budgeting.
Stuart Lowndes
We can store and collect information