HUNTSVILLE NEW PLANT PROJECT AGENDA ESSAY

As the Project manager I will be holding a status review meeting with the following topics in the agenda. Status reports, project schedule updates, identify possible solutions and risks, impact of risk to project objective, determine if any problems have been solved, and meeting minutes. Written communication would be through email and paper hard copies. Verbal communication would be utilized through face-to-face contact and via phone. Project managers need to take time to prepare for the meeting well in advance. The first thing on my list would be to send out a reminder email three days prior to meeting time and location along with a prepared agenda and outline of meeting topics to send via email to all team members. Ask all team members to bring their updates and concerns to meeting. Gather all paper work with special interest to this project and the latest updates and possible risks that have been identified. Prepare colored power point slides as visual aids for team members if possible. Visual aids help see the topics more clearly and keep the audience alert and provide more effective communication. It is also very important to start the project meeting on time. Team members need to become familiar with the start of meeting times and know that when they show late the project manager will not hold the meeting for them.
As the meeting starts the project manager should make sure that everyone has an agenda and a copy of the code of conduct for the meeting. Ask everyone to turn off his or her cell phones. When kicking off the meeting the project manager should not act as a dominator in meeting, they should make the audience feel comfortable and that there input is vital to the projects objective. Appoint a note taker in the meeting so nothing is missed, and meeting minutes can be distributed