Mentoring and Intercultural Awareness Joint Assignment with International Students

The objective of this assignment is to: a) Learn how to become a mentor b) Learn how to build intercultural relationships c) Become aware of intercultural issues in communication d) Learn the basic skills of networking

You will be placed in groups of 4 - 5 students (two students from MGMT 1196 and two/three students from BUSI-1088 Strategies for Success-International.)

This assignment (worth 15 %) is due in week 10 Friday Nov 8 at 3:00pm in the wooden drop box outside of B2025.

This assignment is to be completed by Face-to-Face Interaction: Please follow the instructions below: 1. You are to meet with your assigned group three times outside of class time. 2. The group has the choice to decide when and where you will meet. Minimum amount of time for your meeting must be at least 45 minutes long. 3. The Group Leader will be a Human Resources Student. The Group Leader will send out an initial Email to introduce all team members to one another as well as coordinate the first meeting. Both instructors will be cc’d on the initial Email. 4. The other student will keep a record of the meeting in the form of meeting minutes. For each meeting you will need to work on the assigned topic/task and complete the Meeting Minutes as required. 5. Three meeting minutes must be submitted in total. 6. In week 10 each member must submit a personal reflection of this experience included with the three Meeting Minute submissions.

Topics/tasks for Meetings:
Meeting #1: Getting to know each other and sharing challenges not only in school but in everyday situations.
Meeting #2: Identifying personal qualities and expectations most valued by Canadian Employers.
Meeting -#3 Exchanging opinions regarding issues on intercultural issues in communication. (Reflect on the first two meetings – what are some strategies to overcome these barriers?)

Grading (Total of 50 marks):

1. (5 marks) Initial Email sent out by Human Resources Group Leader due Friday Oct 4th at 11:59pm You must cc myself and Professor Wang at: dsinatra-araujo@fanshaweonline.ca cwang@fanshaweonline.ca

2. (5 marks) Email must be sent in a professional and appropriate manner.

3. (30 marks) Each Meeting Minute Submission will be graded out of 10 for a total of 30 marks: a) 3 marks: Meeting minutes must be typed in proper formal OR informal minute format (see example below or a template that you have found online). Each section must be filled in appropriately as per meeting content. b) 5 marks: Content is detailed and comprehensive (please note good meeting minutes are characterized by understanding the content without actually being present) c) 2 marks: Content must be typed and free from spelling/grammar errors

4. (10 marks) Individual Reflection (please see below)

5. All members (human resources students and international students) must sign each submission of the meeting minutes. If your signature is not present on any one of the hardcopy submissions you will not receive a grade for that particular meeting.

| |
|Reflection of this experience (worth 10 marks): |
| |
|Must be typed in Times New Roman 12 font |
|Grammar and spelling errors will have .5 marks deducted up to max of 5 marks |
|Length of journal entry must be 1 – 2 pages (grade of zero if not at least one page or if content is not a sound reflection of your experiences) |
| |
|What challenges in communication did you face? How did you overcome these challenges? |
|What did you find challenging as a mentor? |
|What skills did you use throughout this process and how would this specifically help you as a Human Resources Professional? |
|List three to four benefits that will benefit you as an HR professional? |
|How do you think this experience will assist you with intercultural awareness in the workplace? |
|Is it important to understand the different cultures of the employees in your organization? Why? How may this help you to solve problems in the |
|workplace? |

Example of Meeting Minutes Template

1. Enter Team Members Names:

1. _____________________________________________ 2. _____________________________________________ 3. _____________________________________________ 4. _____________________________________________ 5. _____________________________________________

Call to order:

___________________________ called to order the regular meeting of the (Name of Human Resources Group Leader)
___________________________ at _________________ on __________________ in (Organization / Committee name) (Time of Meeting) (Date of Meeting)
___________________________. (Location of Meeting)

I. Roll call:

_______________________ conducted a roll call. The following persons were present:
_______________________________________________________________________
_______________________________________________________________________.

Brief Description of Discussion that took place:

Meeting Topic for this week:__________________________________________________
Indicate if Meeting #1 or Meeting #2 or Meeting __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

II. New Business: • Summarize the discussion for new issues, i.e. are there any questions that the International Students have that you may be able to answer for the second meeting? Are there any action items?

Agenda for Next Meeting:

List the items to be discussed at the next meeting.
_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Adjournment:

______________________________ adjourned the meeting at _________________. (Name of Meeting Chairperson) (Time meeting ended)

The next general meeting will be at: _________ on _____________ in _____________. (time) (date) (location)

Minutes submitted by: __________________________________ (Name minute taker)

Approved by:_______________________________________ (Name minute approver)

Team Members Signatures of Agreement with Above Rules:

1.______________________________________________
2.______________________________________________
3.______________________________________________
4.______________________________________________
5.______________________________________________