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Operating Budget
Christine Mosqueda
ACC206: Principles of Accounting II
Instructor LaKeitha Givens
Date Submitted

Operating Budget Within a firm, there are many approaches a manger must organize to get the required attention from the employees. The most important and necessary thing a manager must do is to be able to construct a budget. In an operating budget, there are many different elements that are required to maintain the integrity of the budget for the company. Managers must include an operating budget that keeps the company disciplined and organized. As the manager develops the operating budget, he/she must also decipher what the variance of the budget is. An operating budget is as important as a heart is to a human, if the operating budget is designed correctly, then the company with the budget could flourish into a successful business. In the process of developing the operating budget, the first step is to start with the construction of the budget. To start constructing a budget, the company needs to form a plan. In the process of forming a plan, management would get together to then choose a direction that they would like the company to go. After forming a plan, the company also needs to think about the development of the strategy. The development of the strategy is extremely important because as in any strategy if you move too early or too late, the whole strategic plan could be ruined. The strategy a company takes will determine how successful the company will be. A company must be willing to become active with what it has started in order to follow through the plan. By doing this, it then puts a budgeting plan into reality. Preparing statements as planned from the beginning will ensure the achievement the company desires to have. As the company looks at the desires in which the company would like to maintain, it needs to look at many different aspects or elements that pertain to the company.
There are many different elements an operating budget must maintain to benefit a successful company. The first and most prominent element is the sales budget. The reason this is the most prominent is because all the other elements are influenced by the sales budget. In our text, it states that “the sales budget is the cornerstone of the master budget” (Horngren, Harrison Jr., & Oliver, 2008, p. 1056). If the sales budget were not to be maintained properly or the sales budget was not configured properly, then the affects that the sales budget would have on the rest of the company could possibly become a slippery slope affect. “The focus of an operating budget stated by Wisegeek is to ensure there are funds to maintain the continued operation of a business, and that those funds are distributed in the most cost-efficient manner” (What is an Operating Budget?, 2003). This means that if too much money is spent on the sales budget then the rest of the company will follow the lead of the sales budget causing the company to be driven into debt. The next element is the inventory, purchases, and cost of goods sold budget and it keeps a thorough inventory of what is required for the following month. Keeping a minimum amount of inventory would help lower costs and having a plan will show how the inventory is distributed to meet sales. By keeping an inventory, this opens the possibilities to be able to project each sale per quarter. The third element is the operating expenses budget. It captures the regular operations of the fixed and variable expenses. This budget could be crucial to strategic element of the company. By understanding the fixed and variable expenses, the management in the company could then project what to expect in any given quarter. The final and fourth element of the operating budget is the budgeted income statement and it is fed through the other three components. The budgeted income statement mainly focuses on the contribution margin which needs to have a significant amount to cover all expenses related to the budgeted income statement. In order to make any budget a reality, a company must discipline themselves to know that if the budget is not followed, there will be consequences.
One of the approaches that ensure the proper standard for the firm is an operating budget. An operating budget works to discipline a firm’s management by following rules and regulations that coincide with the direction that a company is going. There must be discipline that managers need to enforce to their employees to properly achieve goals the company has set. If a manager does not enforce discipline when disciplinary action is required, then the company as a whole will lose the respect and integrity given by the employees. As the managers plan the goals, they should take their time to make sure the company can achieve the goals and reach the target that is agreed upon. Being coordinated and obtain communication are how a firm can work together. By evaluating each employee, this may motivate each person to do their best and get the results needed. At times, the company may experience some hardships but being prepared will allow these particular hardships to be developed to a point in which a company can learn from it. Also, being prepared and sticking to the plan intended will benefit the company because maintaining the discipline to stick to a well thought out plan will ensure that the development of the company proceeds as the company has desired to development. As the company starts to work as a team, there will be a better sense of coordination and communication. As the text states, “Creating a master’s budget facilitates coordination and communication by requiring managers at different levels and in different functions across the entire chain to work together…” (Horngren, Harrison Jr., & Oliver, 2008, p. 1053). Managers must evaluate each employee to provide motivation to them so the employee will correctly do their job. By doing this, it leads to achieving the goals the company has set and knowing the elements of the budget. Part of the knowing the budget elements are going to know the variance of the budget. The budget variance is the difference in which “managers must pinpoint problems and take corrective action” (Horngren, Harrison Jr., & Oliver, 2008, p. 1108). There are two kinds of budget variances that are split into two groups. The first variance is the flexible sales variance and the other is the sales volume variance. When talking about the flexible sales variance, it “had different revenues and/or costs than expected for the actual units sold” (Horngren, Harrison Jr., & Oliver, 2008, p. 1108). When talking about the sales volume variance, the “actual number of units sold differed from the number of units on which the static budget was based” (Horngren, Harrison Jr., & Oliver, 2008, p. 1108). Basically the job of the variance is to determine where a problem in the budget has occurred or will occur. According to Investopedia, it says that “A favorable budget variance refers to positive variances or gains; an unfavorable budget variance describes negative variance, meaning losses and shortfalls” (Budget Variance, 2012). To be able to use these variances or to understand what the problem is relaying could be beneficial to a company if the company is trying to redirect or strategize the direction in which the company is going.
In conclusion, these benefits of budgeting are great for a company to look back on the direction the company is taking and to redirect the company from positions that could be disastrous. The company needs to ensure that it is achieving the goals it has set in order for the company to succeed. To have great achievement in the company, certain criteria must be followed and upheld to the standards it has established.

References

What is an Operating Budget? (2003). Retrieved May 21 , 2012, from Wisegeek: http://www.wisegeek.com/what-is-an-operating-budget.htm
Budget Variance. (2012). Retrieved May 21, 2012, from The Best of Investopedia: http://www.investopedia.com/terms/b/budget-variance.asp#axzz1vZmrTH2z
Horngren, C., Harrison Jr., W., & Oliver, S. (2008). In Accounting. Upper Saddle River, NJ: Pearson Education, Inc.

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