...Project information and communication A small consulting company has been contracted to project manage a large research and development project which includes contractors spread over 10 locations. The key stakeholders to the project include the authorising agent which is a national government department, the client which is an agency acting on behalf of the department and seven main groups of consumer/ industry bodies that will have a vested interest in different parts of the final product, but all of whom want to be included in information about project progress. 1. What will be the main communications issues to be addressed? The main communication issues to be addressed will be: Location With 10 different locations, some could be interstate, communication takes on a whole new level. The cost of travelling for face to face meetings could make it more difficult and blow the project budget out. The communications plan would need to address the different types of communication that will be required throughout the project and how this will be communicated given the diversity of the locations and the potential cost involved. Push and Pull communication may be used more but the disadvantages of this communication would have to be taken into consideration e.g lack of non verbal cues, lack of networking, lack of personal touch and the increased chance of miscommunication. Type of information and when to produce the information The different departments will have their own reporting...
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...Pm3 essay | Project Procurement Management in Information Systems Projects | Mogamat Shaheed Adams (207191948) | | INFORMATION SYSTEMS III (MODULE A) | 21 September 2010 LECTURER: Mr S Dunn | Project Procurement Management in Information Systems Projects ABSTRACT It is becoming increasingly important for information technology professionals to understand project procurement management. Procurement management has become a tool that can save organizations huge amounts of cost. Therefore the emphasis on expert knowledge surrounding the procedures and stages through project procurement management are becoming so necessarily. There are numerous tools and techniques available to project procurement teams to get favourable results and outputs. These outputs become important tools to organizations to use in the future on similar projects. INTRODUCTION Acquiring products or services under contract using outside buyers or sellers has become a very important aspect to many organizations. The reasons is that it reduce both fixed and recurrent costs, allowing client organizations to focus on its core business, organizations can gain access to specific skills and technologies, providing flexibility where extra staff can be provided during periods of peak workload, and increasing accountability because contracts are legally binding. To be successful in project procurement management there are four main processes for organizations to follow. They are planning...
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...Project Management for Information Systems Project Management for Information Systems Abstract Information systems (IS) projects are vulnerable to resource cutbacks and the increasing complexity of systems and advances in information technology make finding the right personnel difficult and the associated development costs high. Good project management is essential for success. Some alignment methodologies include IBM's business systems planning (BSP), Robert Holland's strategic systems planning, James Martin's (1989) information engineering and method/1 from Anderson Consulting. Critical success factors (Rockart, 1979) methodology focuses on identifying key information needs of senior executives and building information systems around those key needs. Williams, (1997) identified four steps to system planning. Earl (1989) proposed five alternate strategy frameworks which project managers should consider when deciding how the system will enhance the business function. Standard business strategy...
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...Project: Information Security Project 1 Name: Ashiqul Abir Class: NT2580 Date: 02/28/2013 Information security best practice project: The information security best project was housed within the Oxford University computer emergency response team. The project sought build on the knowledge, commentary and information gathered during the 2009 self-assessment exercise. One of the main objectives of the project was to develop an information security toolkit, which includes the policies, guidelines, documentation and education and awareness programmers. Information security: In a devolved environment, such as a collegiate university, it is imperative that policy should not go into retail about how those objectives should be met. It also defines the scope of the policy and identifies roles and responsibilities for security. Information security toolkit: The example polies can be tailored to suit the individual needs of your department, college or hall. The toolkit focuses on some areas like, IT management Operations Network Management Physical Security Building on the 2009 self-Assessment: The 2009 Self-Assessment exercise asked unit within the collegiate university to assess their current approach to IT operations, management and security against recommended best practice guidelines. The information gathered helped the advisory group to understand where further attention, resource, and best practice...
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...------------------------------------------------- Project Proposal ------------------------------------------------- The upgrade of agency’s ------------------------------------------------- Customer Relationship System (CRM) This project includes and impacts several independent agencies now related to X via the larger program encompassing it: the ongoing initiative of X X to consolidate and streamline the public services of major agencies. These related agencies are identified in their own department as X X. Since 2011, the X Department has succeeded in becoming one of the largest of the X's consolidation projects. It has contracted with and 'absorbed' a significant amount of the call center volume, allowing those agencies to pursue their true goals (e.g., processing real eX licenses, or Xes). The amount of data required to service the newly-contracted agencies was imported with minimal difficulty over the last couple of years, with very few budgetary or administrative push-backs or setbacks. However, the amount of data to be maintained and imported is no longer feasible, and is a stress on the current CRM. Goals Currently, the departments intend to maintain their current success rate of meeting customer service levels promised to the public, and contracted with related departments and agencies. They also intend to have minimal drop in those levels during the transition to the new CRM. Finally, they intend to exceed the current service levels, and nearly double...
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...Table of Contents Project Management Information System 2 Introduction 2 Types of project Management Software 3 Desktop software’s: 3 Web Based software: 4 Characteristics of Project Management Software: 5 Benefits of Using a Project Management Software 7 Things to Look for When Implementing Project Management Software 7 Application of PMIS in project management stages 11 Typical Reports in a PMIS Includes: 13 Project management information systems data security 13 Conclusion: 15 Refferences: 15 Project Management Information System Introduction Since the project management is one of the core functions of a business organization, the project management function should be supported by software. Before software was born, project management was fully done through papers. This eventually produced a lot of paper documents and searching through them for information was not a pleasant experience. Once software came available for an affordable cost for the business organizations, software development companies started developing project management software. This became quite popular among all the industries and these software were quickly adopted by the project management community. Project Management Information System (PMIS) is used by upper and lower management to communicate with each other. Project Management Information System (PMIS) help plan, execute and close project management goals. Definition Project Management Information System (PMIS) are...
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...The Impact of Project Portfolio Management on Information Technology Projects Sergio Ricardo Calderini London Business School Regent’s Park, London NW1 4SA, United Kingdom e-mail: scalderini.mba2004@london.edu Bert De Reyck London Business School Regent’s Park, London NW1 4SA, United Kingdom Tel. +44 20 7706 6884; Fax. +44 20 7724 7875; e-mail: bdereyck@london.edu Yael Grushka-Cockayne London Business School Regent’s Park, London NW1 4SA, United Kingdom Tel. +44 20 7262 5050; Fax. +44 20 7724 7875; e-mail: ygrushka.phd2003@london.edu Martin Lockett Ashridge Berkhamsted, Hertfordshire, HP4 1NS, United Kingdom Tel. +44 1442 841025; e-mail: martin@mlockett.com Marcio Moura London Business School Regent’s Park, London NW1 4SA, United Kingdom e-mail: mmoura.mba2004@london.edu Andrew Sloper CVC The Customer Value Company 48 St Mary's Road, Long Ditton, Surrey KT6 5EY, United Kingdom Tel. +44 7768 861920; e-mail: andrew.sloper@customervalue.co.uk February 2005 Ashridge Business School UK - http://www.ashridge.org.uk The Impact of Project Portfolio Management on Information Technology Projects Abstract The ever-increasing penetration of projects as a way to organise work in many organisations necessitates effective management of multiple projects. This has resulted in a greater interest in the processes of project portfolio management (PPM), with more and more software tools being developed to assist and automate the process....
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...ROLE OF PROJECT MANAGEMENT INFORMATION SYSTEMS IN PROJECT MANAGEMENT. INTRODUCTION 1. Background of Management Information Systems The concept of Management information system (MIS) has been in existence as early as the 19th Century. Works of majorly were in the form of tabulated cards which could be counted and sorted commonly referred to us punch – cards. The punch-cards still remembered by many, could capture elements of information keyed in on punch-card machines; the cards were then processed by other machines some of which could print out results of tallies. Each card was the equivalent of what today would be called a database record, with different areas on the card treated as fields. The initial idea of MIS was to process data from the organization and present it in the form of reports at regular basis. The system was largely capable of handling the data from collection to processing. It was more impersonal requiring each individual to pick and choose the processed data and use for his requirements. This concept was further modified when a distinction was made between data and information. Information is a product of analysis of data. However the data could be analyzed in different ways producing different shades and specification of information as a product. It therefore demanded that the system concept be an individual oriented since each individual has different orientation. This concept was further modified that the system should present information in such...
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...Through effective use of operations management, project management, and information systems management Ohio Star forge will be able to ensure that expanding into a larger automotive ball bearing market will add value for the stakeholder. Operations management is critical to securing the needed resources from their parent company Daido Steel. Project management is essential to ensure that all resources will be used efficiently. Finally, information systems management will facilitate both operations and project management through information exchange and collaboration. Discussion The challenge at Ohio Star Forge (OSF) is to be able to capitalize on the reduction in the total capacity of the automotive ball bearing manufacturing market in the United States due to the merging of several companies. The total capacity in the US market has shrunk by 38% in the last several years. To be able to capitalize on the market demand for automotive ball bearings due to limited supply a new, larger machine must be purchased and put into production before the competition to seize the market. Operations Management Operations Management (OM) is the ability of organizations to reach their goals through effective acquisition and utilization of resources (Bayraktar, Jothishankar, & Tatoglu, 2007, p. 844). OM is involved in the continuous day-to-day operations or ongoing business processes. The goal of OSF is to increase sales, market share, and profitability...
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...The role of effective communication in the managing of Information technology projects Project Management III (IS3A) – Communication Assignment 2 Bradley Isaacs (197019226) Dr Pineteh August 2010 The role of effective communication in the managing of Information technology projects Project Management III (IS3A) – Communication Assignment 2 Bradley Isaacs (197019226) Dr Pineteh August 2010 ------------------------------------------------- Table of contents Abstract 3 Introduction 3 Management of conflict 5 Management of meetings 6 Dissemination of project briefs 8 Team dynamics 10 Conclusion 11 Reference list 12 Abstract Communication forms the communal aspect of managing information technology projects. The effectiveness of this facet can be the determinative factor for many project successes therefore a failure to communicate effective is often the greatest threat to the positive outcome of the project. This paper identifies and discusses aspects that play a pivotal role when communicating in an information technology project environment. Key aspects discussed include the implications for team dynamics, management of conflict and dissemination of project briefs. The management of meeting and how this can promote team dynamics in a project team. Introduction From the beginning of an information technology project, up to the completion thereof, various important roles...
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...Information Technology Evaluation and Implementation Project Risks Project risk involves understanding potential problems that might occur on the project and how they might impede project success. According to Fuller et.al (2008), “Project risk is an uncertain event or condition that, if it occurs, has a positive or a negative effect on a project objective.” There are many sources of risk that a project may come upon during the project whether it was foreseen or not. Some of the more common sources of risk are those that often overlooked in most projects; lack of determining the project scope, unforeseen costs estimates, unrealistic timelines, and lack of leadership overview. Risk management is the main solution to protect against risks. The goal of project risk management is to minimize potential risks while maximizing potential opportunities. Risk management can be broken into six categories; Risk management planning, risk identification, qualitative risk analysis, quantitative risk analysis, risk response planning, and risk monitoring and control. * Risk management planning is deciding how to best approach and plan the risk management activities for the project * Risk identification determines which risks are likely to affect a project and documenting their characteristics * Qualitative risk analysis characterizes and analyzes risks and then prioritizes their effects to project objectives * Quantitative risk analysis is measuring the...
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...Paper title The role of effective communication in managing Information Technology projects Specific instructions Write academic paper in which you discuss the role of effective communication in managing IT projects. * The paper should be well-researched and conceptualised, drawing on arguments in published books and academic articles. * It should critically discuss the role of effective communication from a broad perspective, paying attention to the implications for team dynamics, management of conflict, dissemination of project briefs, management of meeting, collection and management of information etc. * The paper should cite at least three published books and three journal articles. These sources must be cited in-text and a complete reference list provided at the end of the paper. * It should be written in very formal academic English, with no contractions, clichés, slang, abbreviations, emotive and/or gender insensitive words. * Your arguments and/or claims must be logical and well-developed using sufficient examples and supporting data from your research. You might consider using sub-headings to enhance readability. * Paper should have an abstract of 200words and a methodology section. It should also have a declaration and a content page. * The entire paper should not exceed 12 pages and it should be carefully edited for style and language. * It should be typed in Arial font size 12 with sub-headings in 14. It should be in 1.5 line...
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...DQ 1: SKILLS Researches and studies conducted have shown that despite millions of dollars spent on IT projects yearly, many failed because of lack of proper and effective project management practice. Like all other projects, the emphasis and goal is to successfully deliver information technology projects within budget and time schedule. The information technology project manager therefore has the primary responsibility to bring together and manage the human and material resources required to accomplish this objective and bring the project to a successful closure. Giving the complexity of most IT projects and the fact that many end users (customers) do not possess the technical knowhow to effectively communicate their needs for the software programmer to transform such requirements into a working program further complicate the job of an IT project manager. Hence, beside the hard skills (technical skills) that an IT project manager must possess, he/she must also possess the soft skills such as, good interpersonal skills, charisma, eloquence of speech, persuasiveness, team spirit, proactive, good listener, effective communicator, etc. required to manage all this complexities and as well as the change requirements of end users. Brewer J. L. (2005) considered relationship management has an important skill set that a project manager should possess while managing projects. A project team usually will comprise of people drawn from different academic and socio-cultural background with...
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...Supporting Activity: Iteration and Repetition Structures An iteration structure is a process where a set of algorithms of the program is repeated a specified numbers of times or until a particular result is achieved, we can call these action loops. There are three parts that make up a loop such as loop termination, body of the loop and transfer back to the start of the loop. There are two kinds of loops post-test loop and pre-test loop. Loop Termination determines when, based on the condition the loop will be stopped. The body of the loop is where the program or algorithms that will repeat within the loop. Transfer back to start of the loop gives control to the beginning of the loop, so that the iteration can begin. Pre-test loops test condition happens before the body of the loop and post-test loop test condition happens after the body of the loop is executed. A problem that repetition structures solve is that it lets the programmer use one set of instruction within the body of the loop to run over and over again until a specific condition is met. It lets the programmer simplify the list of algorithm or program without having to write the same list of instruction repeat itself as another loop. Below is an example program of a repetition structure process loop. Declare Number As Integer Repeat Write “ Please enter a number: “ Input Number Write Number Until Number == 0 Write “List Ended” Drake, E., & Venit, S. (2011). Drake, E...
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