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Information System in Education Industry

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Submitted By wasimansha
Words 551
Pages 3
Industry: Education
Information System: Student Management

The System

In every education industry there is a big role of information system. When we talk about Education Industry, it means Schools, Colleges, Universities and other source of education provider. They use information system to keep log of student information such as, course registration, fees, grading, online learning and communication. Lets take an example of our school Stratford University. Stratford has a very large and effective information system that controls all the student and teacher’s data. The system has many layers on which it performs the specific tasks.

The Input

Information system at Stratford takes input in various forms. There are departments in school that have access of the specific part of the system and it lets the department to enter the information. Below are some input types:

* Initial application entry with basic new student information * Detail information of student with accepted application. * Registration for Quarter * Fees Payment * Registration for Courses * Attendance and Online learning * Personal web portal space for Student

All above inputs follow a procedure and a flow. That means you cannot register for courses unless you have been registered for the current or upcoming quarter, and so and so forth.

The Process

Once the first set of information added into the system, the system generates a unique student ID for the record. Then other departments start entering their information about the student. After the student is enrolled in the quarter, the registrar access the student record using the ID or the name, and once registrar marked the student enrolled, the student can go and register for courses. The system then check if the user has already paid for the selected courses or not, if the fees has not been paid then the system generate an alert to the accounts department for the missing payment of certain student.

The Output

As an Output, Stratford University gets better performance in student record handling with very less to no paper work, which is also an eco-friendly practice. It also makes the information centralized for optimized performance within the departments and easy to track student history. Because of the Information System a student can access all his curricular and personal data anytime using online portal, which results the less manpower for departments to handle student requests.

The Feedback

There are some of glitches within the Developed Information System of Stratford University. The current system can have a duplicate record of a student, which can create problems tracking the right and current situation of the student. The optimization can be better, because sometimes when a student has enrolled in the quarter and has taken courses, the system would not show that information in books department and in result student can not be issued with the books.

Input Feedback
The system should not accept the duplicate record of any student. The system should not mark tuition payment as for past quarters.

Process Feedback
Once the student has registered and paid for the courses, the system should update his record and it should be available to all departments.

Output Feedback
The system has some issues showing student with their registered courses in online portal, which should be fixed. New Student should be issued with the student ID card once they are enrolled in the first quarter.

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