Information Systems Proposal

October 6, 2014
BIS/220, Business Information Systems

Table of Contents

Introduction 3
Our Goal 3
Types of Information Systems 4
Transaction Processing System 4
Office Automation 4
Management Information System 4
Functional Area 4
Enterprise Resource Planning 4
Table 1 Information Systems 5
Conclusion 8
References 9

rcvg t Information Systems Proposal So, let's discuss opening a brick and mortar music store that will cater to both the old and young alike. This will require loan of $75,000. The city of Temecula has experienced a large growth in their population over the last several years that enjoy shopping the boutiques that Old Town Temecula has to offer. There are a numbers of visitors and local residents that enjoy purchasing movies, clothing items, antiques, gifts, and music. Old Town Temecula does not offer a record store that provides music that is fairly priced and a wide selection of records from the past for the everyday listener or the serious collector. I propose that Old Town Temecula Records can sell a vast selection of music products to those who are devoted to music and provide a relaxing environment where patrons may have the opportunity to listen to the music prior to making their purchase.

Our Goal

Our ultimate goal of Old Town Temecula Records would provide a good quality and variety of nostalgic music products, excellent customer service at fair and competitive prices. Having the availability of Information Systems would provide a competitive advantage and help Old Town Temecula Records generate a large profit by providing that personal attention and knowledgeable employees that customers appreciate.

Types of Information Systems
With the assistance of information systems we will be able to have hardware and software that will be able to collect, filter, create, and distribute data will lead to our success. Below I have provided a description of five information systems that our business could benefit from, and the advantages and disadvantages of each.
Transaction Processing System
A transaction processing system is a computer database that is able to coordinate credit card and bank transactions, from the customer’s financial institution. It also tracks inventory, sales, profits, and payroll (Fitzpatrick, 2013).
Office Automation
Office automation uses both software and hardware to help decrease the workload of the employees (Locsin, 2013).
Management Information System
Management Information Systems will assist with managing, ordering, organizing, and manipulate large amount of data that will be used for different purposes. This will help the business make informed decisions when it relates to employees and stakeholders (Dutta, 2012). Functional Area
The functional area of information systems is responsible for providing information to the lower and middle level managers in a specific functional area (Blog Spot, 2009).
Enterprise Resource Planning
“Enterprise resource planning manages a company’s resources via a software system” (Biscoe, 2011). The purpose of Enterprise Resource Planning is to ensure the work that is produced by its runs both smoother and efficiently for those who are internal or external to the business (Biscoe, 2011).
Table 1 Information Systems
Information Systems Type Benefits Drawbacks
Transaction Processing System • Helps make the selling of goods and services easier for customers
• Can assist in reaching out to global markets that will result in business growth (Fitzpatrick, 2013) • The system is complex and is difficult to maintain if it is too small of a business to use such a system
• Viral breaches can occur thus running the risk of losing customers personal identifiable information (PII)
• Hardware malfunction can occur and can negatively impact customers
• Complex systems are too difficult to handle for a small business
• Hardware malfunctions can impact a large number of customers
• Information Technology staff would have to be available to maintain information systems
• Too much consolidation between departments could make employees fearful of losing their jobs (Fitzpatrick, 2013)

Office Automation System • Allows employees to perform the task of many
• Permits employees of lower skill levels to perform higher-level tasks
• Reduces the amount of data storage necessary and increases the speed in witch to gather information (Locsin, 2013)
• Office Automation may be difficult for employees to adjust to
• Additional time and money may be required to train employees that are not familiar with software or hardware products
• If the electricity goes out then electronically processing orders for customers will be impacted (Loscin, 2013)

Management Information System • Departmental managers can devote time to strategic activities
• Minimizes information overload
• Designed to compile information and monitor what the company is doing on a day-to-day basis. This allows for better planning.
• Assists with the budget to ensure future forecasting is done accurately
• Provides tools and information to employees, management, and business partners
• Can make the decision making process easier and more streamlined for all members of the business (Duta, 2012) • Budgets may not be able to meet the demands of Management Information System upgrades
• Integration with older systems can affect business reports
• Having a change in management can hinder the monitoring of business practices
• The quality of the data and information can be negatively impacted (Duta, 2012)

Functional Area Information Systems • Able to collect and organize all sales data that is necessary for a report
• Assists lower and middle level managers to plan, organize, and control operations (Blog Spot, 2009) • The system can be very both complex and expensive
• Will be time consuming to fully implement
• Business process would be required to be updated to fit the software that is being used (Blog Spot, 2009)
Enterprise Resource Planning • Virtualization of business departments and allows them to work under one platform
• Workflow will be synchronized
• Performance will improve
• Operating costs can be reduced once the Enterprise Resource Planning is implemented
• Greater control will be provided for
• Reproduction and inventory
• Dependency on the help desk will be reduced (Biscoe, 2011) • Start-up costs for new hardware, software, training and consultants that would provide training can be expensive
• External security threats can crack passwords or applications can be impacted by buffer overflows
• Computer hackers can enter systems posing as authorized users (Biscoe, 2011)

Conclusion
In order for Old Town Temecula Records to become a successful business in our community it is necessary to have the information systems that I have outlined in my proposal. Our goal is to provide our customers music products that they will enjoy at fair and competitive prices.

References
Biscoe, M. (2011). Advantages & Disadvantages of ERP. Retrieved from http://www.ehow.com/list_6360801_advantages-disadvantages-erp.html
Blog Spot. (2009). Business and Information Technology. Retrieved from http://20094395.blogspot.com/2009/10/week-10-chapter-8-functional-area.html
Dutta, P. (2012). Advantages & Disadvantages of Information Management Systems. Retrieved from http://www.ehow.com/about_5494879_advantages-disadvantages-information-management-systems.html
Fitzpatrick, M. (2013). The Advantage & Disadvantage of Transaction Processing Systems. Retrieved from http://www.ehow.com/info_8708023_advantage-disadvantage-transaction-processing-systems.htmlnf
Google Images. (2013). Retrieved from http://images.google.com/search?num=10&hl=en&site=&tbm=isch&source=hp&biw=1093&bih=451&q=information+system+logo&oq=information+syst&gs_l=img.1.2.0l10.2517.5876.0.9045.16.11.0.5.5.0.129.847.10j1.11.0...0.0...1ac.1.4A8-kTNRBnE
Locsin, A. (2013). Advantages & Disadvantages of Office Automation. Retrieved from http://smallbusiness.chron.com/advantages-amp-disadvantages-office-automation-41058.html