Journaling and Archiving

Author Note This research is being submitted on September 7, 2013, for N234/CET2810C Section 01 Microsoft Exchange Server course.

Journaling and Archiving Archiving is the process of moving a message from one data store to another. Usually this is a user-centric function, being done so a mail user has later access to a message not stored in their main mail file. Often, there is a 1:1 relationship between the primary mail file and the archive. Thus, each user has access to their own archive. Archiving is a kind of agreement between the e-mail and the user being supported. On one hand, the administrator frees up space on the primary server, while on the other hand the user retains access to move messages. Journaling is the process of copying a message from one data store to another. Journaling is a company-centric management technique and is done to demonstrate compliance and facilitates e-discovery. Unlike archives, typical users generally have little to do with the journaled messages. Here are some key reasons why an administrator should consider archiving and journaling:
Archiving
* Server Performance: Moving messages off the mail server will greatly increase its performance. Mail applications will open faster, providing a better user experience. * Efficient Search and Retrieval for Users: Depending on the archive policy you implement, your users may find that they rarely need to access the archive, but when they do, they will usually be looking for a particular email. Therefore, the archive has the ability to be searchable. * End-user Convenience: For good or bad, email tends to be repository for business content. Being able to retain this content and have it within easy reach is important for the end-users. * Email Administrator Convenience: Budget freezes mean that email administrators need to get more for less. Moving messages off to less expensive secondary storage allows for them to do that.
Journaling
* Efficient E-discovery Response: During litigation, the email administrator may be asked to produce all relevant emails from a certain time frame. * Compliance and Security: Relying on end users to retain email messages for compliance is often not in your best interest. A journaling system will securely retain a copy of a message even after all other copies have been deleted. * Email Administrator Convenience: The right journaling solution, once configured and tuned, should be low-touch and efficient, using secondary storage and reducing back up windows.

References
Adshead, A. (2011, June 13). Email archiving services: How they work and how to select a service. Retrieved September 6, 2013, from http://www.computerweekly.com/feature/Email-archiving-services-How-they-work-and-how-to-select-a-service
Bruzzese, P. J. (2011, November 11). Which is best: Exchange 2010 archiving vs. third-party tools | Microsoft Windows - InfoWorld. Retrieved September 6, 2013, from http://www.infoworld.com/d/microsoft-windows/which-best-exchange-2010-archiving-vs-third-party-tools-180295
Lindsay, G. (2010, August 26). The What and Why of Archiving and Journaling. Retrieved September 6, 2013, from http://www.slideshare.net/Sherpasoftware/the-what-and-why-of-archiving-and-journaling
TechNet (2013, February 13). Journaling: Exchange 2013 Help. Retrieved September 7, 2013, from http://technet.microsoft.com/en-us/library/aa998649 (v=exchg.150).aspx