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t they will do, what it will cost, and how long it will take to carry out. State the research or the methods you followed to arrive at your conclusions. Include the disadvantages and problems the new procedures might create. Be precise, organize your material logically, and be fair; this will add force to your arguments.

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Finish your justification report with a brief summary of your conclusions and recommendations. Do not introduce new information at this stage; instead review the main arguments in support of your recommendations. Write a brief closing paragraph for your memo.

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Highlight the advantages of your recommendations, and explain how they outweigh any drawbacks.

Keep your writing positive. Avoid words like maybe, perhaps and possibly.

Provide balance to your report by discussing alternative solutions. Place the recommendation you feel is more promising last.

Be clear about what steps you think should taken in your recommendations. Avoid generalities; be specific. Introduce each recommendation with an active verb to add strength to your suggestions.

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References
Northeastern State University: Guide to writing a justification/recommendation report
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