Job Evaluation Form

Before completing this form, please ensure that you have read the JE process flowchart, to check if you need to complete the full Job Evaluation Form.

The information in this Form is used to determine the grade of the role and should be completed with reference to the “JOB EVALUATION SCHEME & LOCAL GUIDANCE” document.

When completed, please send this form to: your Faculty Office (Proposed regrade for existing member of staff), or the “HERA Grade Evaluations” email address (Jobs to be advertised) Is this: A) a vacant job to be advertised
B) a proposal for a regrade for an existing staff member

Is this :A) a completely new job with no comparable jobs at the University? a revised job comparable to an existing job at the University?

Please state job title and department of comparable job

Name of employee (if this is a case to regrade an existing employee: | | Current Grade: | | Proposed Grade:(if applicable) | | Department: | | Post Title: | | Responsible to:(job title) | | Responsible for:(job titles, grade and number eg 3 x Grade 4 Admin Assistants) | | Date of last Performance & Development Review (PDR): (required for regrade to existing staff member) | | Name of reviewer: | |

Purpose of the role: (if not obvious from job title) | |

HERA Analysis | Please answer the questions and provide examples of role requirements. | a) Communication - oralWhat is communicated to whom? | | b) Communication – written & electronicWhat is communicated to whom? | | 2 Teamwork and motivationIn which teams is the role-holder involved? What is their expected contribution to the team? | | 3 Liaison and networkingWhat are the role’s liaison contacts (outside of the above teams) and for what purpose? What internal and external network groups is the role involved in and for what purpose? Include Committees and working groups. | | 4 Service deliveryIn what way does the role need to be proactive or explore customer needs? How does the role contribute to setting standards or levels of service? | | 5 Key DecisionsWhat individual decisions are taken? What decisions are taken jointly with others? What advice is given & to whom? | | Planning and organising resources Does the role-holder plan/prioritise their own work? If so how? What planning or co-ordination of others’ work is undertaken? What event or project planning is there? | | 7 Initiative and problem solvingWhat typical problems are faced by the role-holder? What is the most complex type of problem? | | 8 Analysis and researchWhat checking, investigating, analysis of data or information and research is required of the role? | | 9 Sensory and physical demandsWhat equipment is used that requires use of the senses? What physical effort is required? | | 10 Work environmentWhere does the role-holder normally work eg office, laboratory? What hazards is the role-holder exposed to? What responsibility is there for the safety of others? | | 11 Pastoral care and welfareWho approaches role-holder for welfare support? What types of welfare problem is the role-holder expected to resolve or support? | | 12 Team developmentWhat does the role-holder provide to members of their own team by way of induction, training, feedback and Performance & Development Review (PDR)? | | 13 Teaching and learning supportWhat learning and development of others outside the team (students or staff) does the role-holder provide, how and to whom? Eg explaining procedures, training, giving lectures | | 14 Knowledge and experienceWhat does the role-holder need to know and need experience of to carry out the role? | | Any other significant activities not included above? | Please supply any other relevant information which could have impacted on the role, such as the role-holder being disabled or any other relevant situation. |

I confirm that job holder has been consulted (in regrade cases)

Form completed by: (Enter name)
Date:
This person will be contacted by HR if there are any queries

Head of Department: (enter name when HoD has approved this form)
Date of approval:

Attachments required for all submissions:New Job DescriptionOld Job Description (for regrade cases only)Current Organisational Structure Chart
HEAD OF DEPARTMENT ADDITIONAL COMMENTS
Please provide additional comments in support of the application making particular reference to recent significant changes in role content and any relevant changes to the structure of the department.

Please also provide other relevant information to indicate the scale of operation performed by the role and the extent of change to the role.