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Lv in Japan

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OFFICIAL

JOB SPECIFICATION
Job Title/Position Code

A1(L) Entry Clearance Assistant (ECA)

Section

UK Visas & Immigration (UKVI)

Post

British Embassy Beijing

Line Manager Position

ECA Unit Managers

Jobholder Grade

A1(L)

Jobholder Start Date

April/ May
Please note that we recruit for these positions regularly throughout the year, particularly in Spring for the
Summer visa application peak.
If you are interested in the position but unable to apply at this time please check back regularly. Duration of
Employment

Short-term (6 months or less)

Duration if FixedTerm/Short-Term

From May/ June 2016 to
August 2016

MAIN PURPOSE OF JOB
The jobholders will undertake a wide range of tasks, as detailed below, in connection with the processing of visa applications. We are looking for flexible people, who work well in a busy environment. It is extremely important that jobholders are adaptable and show a willingness to undertake a variety of tasks operating to challenging targets. ROLES AND RESPONSIBILITIES (What will the jobholder be expected to achieve?)
The Visa Operational Support Unit (VOSU) is responsible for a variety of support functions, which assist the wider visa section in the efficient processing of visa applications. This begins with taking deliveries of applications from our visa applications centres, continues through data entry and general administrative support, and ends with the packing and dispatching of completed applications back to applicants.
Typical tasks for ECAs include:
 To provide translation support to the operation
 To input data from visa application forms accurately
 To accurately link and stream applications according to risk data
 To distribute files around the visa section
 To unpack, scan, and shelve applications
 To prepare completed applications for courier collection
 To assist the Visa Writer team in attaching visas into passports
 To scan and file archived applications
 To assist the management team and wider operation as required
RESOURCES MANAGED (Staff and Expenditure)
NIL
KEY COMPETENCES REQUIRED FOR THE JOB (Maximum of 6 competences)
Refer to the local website for more information on these specific competences.
Competence 1:

Delivering at Pace

Competence 4:

Seeing the Big Picture

Competence 2:

Collaborating & Partnering

Competence 5:

Choose an item.

Competence 3:

Managing a Quality Service

Competence 6:

Choose an item.

KEY SKILLS, EXPERIENCE, QUALIFICATIONS REQUIRED
LANGUAGE / COMMUNICATIONS
ENGLISH
Spoken
Good
English
Written
Good
Other
Language Requirements

ASIA PACIFIC

OTHER LANGUAGES
Spoken
Mandarin
Written

OFFICIAL

Fluent
Fluent

Page| 1

OFFICIAL

JOB SPECIFICATION
OTHER SKILLS, EXPERIENCE & QUALIFICATIONS
Essential on Arrival
 Ability to work effectively against demanding targets;
 Ability to use initiative in solving problems;
 Familiarity with Microsoft applications (Windows operating system, Office applications). Desirable



Work experience in a similar environment or a similar role would be advantageous. VISA, PASSPORT AND SECURITY CLEARANCE RESTRICTIONS (As necessary to perform the role)
Choose an item.
Visa/Passport Requirement
Security Clearance

Specify other Visa /
Passport requirements

Open only to Chinese nationals.

Official

WORKING PATTERNS
Employment Type

Full-time Employment

If Part-time: FTE or
Required Hours per Week

Other details of working patterns, and/or options for flexibility.
OTHER INFORMATION
These positions are recruited throughout the year with various durations according to business need. Our major recruitment campaigns are for starting dates in April - May 2016; other positions may be available throughout the year. Please ensure you indicate your availability clearly on the application form.
GENERAL CONDITIONS OF THE JOB
We are an equal opportunities employer, dedicated to inclusivity, a diverse workforce, and valuing difference.
We offer a competitive package, which includes basic salary, good leave entitlement, and insurance plan, etc.
The gross starting salary for this position before all deductions is RMB 5,805/ month. A 5% bonus will be paid on completion of the full contract period.
The annual leave entitlement is 1 day per month. Conditioned working hours is 35 hours/week, 5 days per week, and there may be a requirement for flexible shift working between 7AM and 10PM.
Staff recruited locally by the British Embassy Beijing is subject to Terms and Conditions of Service according to local
Chinese employment law.
To apply, please accomplish the Job Application Form which can be downloaded from this link: http://www.gov.uk/government/world/organisations/british-embassy-beijing/about/recruitment#currentvacancies and send it to Recruitment.Beijing@fco.gov.uk.
Deadline for submission of applications is at 17:00 (China Standard Time) on 07 May 2016.
Only short-listed applicants will be contacted regarding the next phase of the selection process. To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer. ASIA PACIFIC

OFFICIAL

Page| 2

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