...people know the purpose of the team, they will also know if they are capable or have the skills and abilities necessary to achieve it. 3. How effective is the team leader? Explain. I believe that this team has not started on its right foot. The purpose of the team should have been made clear since formation and members should have been informed. The team leader is not effective because clearly he does not know himself what the purpose of the team is. Without knowing the purpose of the team, the goal, then nobody knows what the next step is. 4. Meeting management techniques – using agendas, having a scribe and timekeeper are intended to make meetings more effective. In what ways could these techniques have the opposite effect? If the meeting does not take long and there are not many points to discuss, then developing an agenda, having a scribe and a timekeeper might take more time than the meeting itself. 5. If you were asked to participate in this meeting, what would you do to get the process back on track? First of all, I would find out the purpose of the team. Secondly, based on the purpose, I would find out how many team members are needed for the team and appoint them, not before asking them if they think they are qualified for the job or not. I would not start meetings without all members present (I am referring to the present case in...
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...for Excellent Minute Taking ] Ubiqus UK Cliffords Inn - Fetter Lane London EC4A 1LD t: 020 7269 0370 - f: 020 7405 9884 W: www.ubiqus.co.uk – E: infouk@ubiqus.com Tips for Excellent Minute Taking 1) Understand the meeting. Accuracy Meeting minutes have no value if they are not accurate. Names and terms, especially the organisation’s own jargon, must be spelled correctly. And if you are taking minutes without the backup of an audio recording, you need to get it right the first time in your notes: there is no second chance. It’s very difficult to take accurate notes if you are unfamiliar with what you’re hearing. Preparation A good minute taker will prepare him or herself ahead of the meeting. Make sure you understand the agenda and review related documents, such as minutes from previous meetings, related hearings or interviews. Based on these documents, build a glossary of names and terms. A good glossary makes minute taking easier, faster and more accurate. Some people believe that only someone from the same organisation - or even the same department can understand the meeting well enough to take accurate minutes. As independent minute takers, we find this simply isn’t true. In fact, many times someone less intimately connected to proceedings can actually take better notes. An outside minute taker will often be able to hear and record what was actually said, without "reading into" the connotations. A lot of organisations waste a lot of time reviewing and correcting...
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...Meeting: Preparing for final assessment report of one of the current unit Requirements of Meeting: All participants need to be present Participants: 1. Jamal Abdul Nasir (Myself) 2. Omais Siddiqui 3. Jawwad Bhatti 4. Faraz Khan Participants Expectations: Come up with route map of developing of final report step by step. Meeting Arrangements: * Venue : Barkly College Library (Organized by one of the member) * Date : 2nd January,2013 * Communication : All participants are informed via emails and phone calls regarding venue and date of the meeting. Agenda of Meeting: * Welcome and introduction of team members with each other * Seeking advice for topic selection for final report * Assigning task to each member * Setting deadlines for each task * Deciding date with venue for next meeting following closure of meeting. * Dispatch the copies of agenda and minutes to every member. Minutes of Meeting: * Every member is present * After heated discussion final topic is decided and that is "Stress management at workplace" * Report writing strategies are exchanged * Whole assessment is divided in small sub-tasks namely preface, index, introduction, theory, case study, conclusion, appendix, compiling, printing and presentation * Each member is assigned the agreed sub-task after arguments * All group members are advised to report group leader (Me) * Next meeting will be held on Saturday the 20th January,...
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...MANAGE MEETINGS Following is the assessment that I have prepared of managing the meeting that are held in my business. The purpose of this assessment, I am successfully running a Pizza shops that has two branches; one in a campbellfield plaza and other shop is in Pascoe vale area. Following are the required details of the business. Business Type: food store Business Name: Pizza shop Menu: Our menu will include 4 sizes pizzas with various combination of topping, additionally bread sticks, bear and soda will be included in the initial menu offerings. Services: pizza shops offers high quality pizza to growing community that currently has limited availability to delivery .They always provide fresh pieces of pizzas. Key to success: The key to success in this business are: 1. Delivering the customer value proposition. 2. Marketing: promoting a new company, product and delivery channels to a rural community. 3. Product quality and consistency. : Objectives The objectives for pizza are: 1. To establish the market presence needed to support marketing and sales goals and to attract customers. 2. To achieve double dig it profit margins. 3. To reach healthy monthly sales by the end of the year, and average monthly sales increasing. Stakeholders of business • Employee • Government • Customers ...
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...Group Discussion 2 – Managing Difficult Personalities The “Dominator”, the “Multi-Tasker”, and the “Rambler” are both a frustration and a distraction to the project team. They can demoralize the team by expressing negative opinions; derail productive discussions by preventing other team members from contributing their own ideas, and cause meetings to go off track and reduce efficiency. These team members all have a negative effect on the group dynamic. If Nancy does not address these issues, these people may undermine the success of the project and diminish Nancy’s authority as the project manager. Going forward, Nancy should take a pro-active approach to managing her team. Strategies that she can use for individual personality types include: For the Dominator: * Adopt a nominal group discussion technique. In this discussion model each member is asked to respond in writing to a question about the project. Nancy then opens the discussion by asking each participant to share one - and just one - of their comments/suggestions in turn. Nancy will record the ideas on a flip chart for group discussion once all ideas have been brought forward. The discussion continues around the table multiple times until there are no more new ideas or comments to contribute. * Wrap up the meeting with a “round robin” discussion inviting everyone’s feedback on the discussion, progress made and next steps to be taken. * Meet one on one with the “Dominator” and discuss the problem...
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...QAT Form F004 ------------------------------------------------- Student Assessment Cover Sheet Student Name | Natalie McSweeney | Student Number | | Course Code | BSB40507 | Course Name | Diploma of Business Administration | Unit Code | BSBADM502B | Unit Name | Manage meetings | Assessor’s Name | | Due Date | | Assessment Number | Assessment 1 | I confirm that the attached work is entirely my own, except where other writers have been referenced. I I confirm that this assignment has not been submitted before at QAT or other institutions. I understand that plagiarism and other forms of cheating will result in academic penalty.By submitting this assessment, I agree that: * I have and read and understood the details of the assessment * I understand the conditions of the assessment and the QAT appeals process * I have two weeks from the due date of this assessment in which to resubmit, if I am deemed unsuccessful. | Student’s Signature | | Date | | QAT Assessor to complete | Initial Submission | Resubmission 1 | Resubmission 2 | Date | Satisfactory (S)Unsatisfactory (U)Did Not Submit (DNS) | Resubmission required(Y/N) | Date | Satisfactory (S)Unsatisfactory (U)Did Not Submit (DNS) | Resubmission required(Y/N) | Date | Satisfactory (S)Unsatisfactory (U)Did Not Submit (DNS) | | | | | | | | | comments/observations/feedback | comments/observations/feedback | comments/observations/feedback | By signing this document, assessors are...
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...Unit 328:- Understand how to lead effective meetings AC 1.1 Explain the purpose of a meeting Staff meetings The purpose of regular staff meetings helps an organisation become much more organised and efficient and places both employees and managers on the same page, it makes it easier to establish roles and collaborates to finish projects and achieve goals. They make it possible for all members of a company to work together with less confusion and accomplish objectives faster. They cover a range of relevant information, and provide a platform for employees to ask questions and discuss concerns with management enabling staff to offer ideas and solutions directly to managers and team members within the company. Staff meetings inform and educate employees about new rules and regulations that affect them and should be long enough to get the point across. They also help to harmonise the skills and experience of the team members in achieving a common purpose, realise what each other is doing and discuss problems they have, assess the progress of goals and what steps to take to resolve them. Meetings ensure all team members are informed of each member’s progress and encourage them to help each other if problems need resolving. Members realise they are not working alone and by working together team spirit is enhanced. One-on-one meetings One-on-one meetings between a team member and their manager provide an uninterrupted private time to receive and discuss the employee’s...
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...at least four or additional years at the university, while others look for work. Many businesses employ company instructors or Human Resources to carry out small training actions in the form of courses or career skills education. Even today’s jobless grown-ups are uncovered to edifying chances in local service place of work or from community support agencies. “In any of these face to face scenarios, a trainer, teacher or facilitator is needed. The trainer’s role in educating adults can encompass many different areas including encouraging growth, assisting adults with problems, preparing adults for current or future work activities or assisting organizations with achieving change” (Caffarella, 2002). Instructors are observation by agenda contributor as topic substance specialist. As such, the teachers has a liability to make a knowledge setting that will make sure accomplishment for grown-up student. Coaches should also be recognizable with chief ideology of grown-up education such as: • Grown-ups are not probable to freely connect in knowledge unless the education is significant to them • Grown-ups are more amenable to the culture development in state of affairs that are both bodily and sensitively contented • Grown-ups are matter-of-fact in their education and feel like to be appropriate their knowledge to in attendance circumstances. All grown-ups...
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...[pic] Diploma of Business BSB50207 |Course Code & Title: |BSB50207 Diploma of Business | |Unit Code & Title: |BSBADM502B: Manage meetings | |Assessments Type |Knowledge Test | |Assessment No: |Two | |Delivery and Assessment Mode(s) |Classroom | |Term |One | |Unit Duration |Three Weeks | Assessment 2-Knowledge Test BSBADM502B: Manage meetings BSB50207 Diploma of Business Version 2.0 Australis Institute of Technology and Education ABN 17 120 701 911 Address Level 2, 25 George St, Parramatta, NSW 2150 AUSTRALIA P +61 2 9633 1222 F +61 2 9633 1888 E info@australisinstitute.nsw.edu.au W www.australisinstitute.nsw.edu.au RTO Name: Australis Institute of Technology and Education National...
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...strict rules Use Robert’s Rules of Order. Staff Typically are held to announce new policies and products, answer questions, share ideas, and motivate employees. 19-4 Types of Meetings Team Bring team members together to brainstorm, solve problems, and create. One-on-One Are perhaps the most common kind of meeting Highly informal 19-5 What planning should precede a meeting? Meetings can have at least six purposes: To share information. To brainstorm ideas. To evaluate ideas. To make decisions. To create a document. To motivate members. 19-6 What planning should precede a meeting? A good agenda indicates The time and place of the meeting. Whether each item is presented for information, for discussion, or for a decision. Who is sponsoring or introducing each item. How much time is allotted for each item. 19-7 Sample Meeting Agenda 19-8 When I’m in charge, how do I keep the meeting on track? Help participants deal with issues in a timely and thorough manner. Make ground rules explicit. Pay attention to people and the process at hand. If conflict gets out of hand, focus attention on the group process. 19-9...
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...member of the company is required by law for the holding of every valid meeting. Notice must be given even though a member has waived his right to have notice. It must disclose the purpose for which the meeting is called. It must be given at least 21 clear days before the date of the meeting. What other alternative form of notice of meeting 1. Personally 2. Prepaid post 3. Advertisement in news paper Quorum * Minimum number of members required to constitute a valid meeting and to transact business therein is called quorum. * If within half an hour from the time appointed for holding a meeting of the company, a quorum is not present, the meeting, if called on the requisition of members, shall stand dissolved. Agenda * Agenda gives guidance and information as to the business to be discussed and transacted in the meeting. It sets out the chronological sequence in which the various items of business shall be taken up in the meeting for discussion. Motion * Proposal formally submitted to a meeting for discussion and possible adoption as a resolution. Adjourned * An adjournment is a suspension of proceedings to another time or place. To adjourn means to suspend until a later stated time or place. * The chairman has discretion to...
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...notes. | Detail the outcomes of your review regarding the accuracy of the information, spelling and grammar and the correct use of the template. Area | Review summary | Accuracy of information | The majority of information recorded was accurate, however, there were some dates which had been recorded the wrong way around. This could have been due to speed of discussion being too quick for the minute taker to keep up. | Spelling and grammar | Spelling could not be faulted, however, minutes were taken quickly, thereby causing grammatical errors. For example, sentences did not contain commas, or on occasion did not flow. | Correct use of template | The minute taker used the correct firm template throughout the meeting, following each agenda item and taking notes along the way. | Distributing meeting minutes Describe how you will distribute these meeting minutes and why you have chosen this method. The meeting minutes will be distributed to participants electronically. This will happen 2 days after the meeting. As per the reason for invitations being sent electronically, minutes are easiest sent electronically as well as participants work out of the office on a regular basis. This makes it easily accessible from anywhere, be it work or home. It also eliminates the risk of misplacing the documents as they are on electronic storage. | Storing...
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..."facts" or decisions being made. The techniques we'll discuss below still apply, but you may also need to resolve the underlying problem. For more on this, see our articles on Conflict Resolution (in particular, Thomas and Kilmann's conflict styles) and on Resolving Team Conflict. Reducing the Opportunity for Conflict The best defenses against conflict often involve preparing thoroughly before the meeting, and chairing strongly during the meeting. If you develop a reputation for running tightly structured meetings, there's less chance that individuals who attend those meetings will try to pursue their own agendas. See Running Effective Meetings for practical tips on how to do this. Send out the agenda in advance, and when the meeting begins, ask the group to agree to it. Then follow your agenda closely, but don't be overly rigid. If a conflict arises, a good agenda makes it easier to recognize that the group is going off course. If people agree to the meeting's goals, interruptions that lead to conflict aren't as likely to occur. You should also be alert for meetings where...
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...|PATRICK LYONS |CONTROLLER |Y | |WILLIAM WANG |ACCOUNTING MANAGER |Y | |ALICE LEE |A/R |Y | |MINA XU |A/P |Y | |BONNIE HA |PURCHASING |Y | |SHERRY WANG |COO |Y | MEETING START MEETING SCHEDULE START: 09:00 Meeting Actual Start: 09:10 Meeting Scribe: Benson Li Agenda • PURCHASING MATERIAL o PN 8964 (Fiber glass filter paper) ▪ Main material (needs immediate payment) ▪ Use Visa card to pay for material • System to Expedite Projects o Additional training is required o Need a process to elevate issues up the chain of management o Patrick can provide solutions if notified in advance • Purchasing o Patrick is requesting a list of problems (material related) by this afternoon o Issues need to be raised to a level where these issues can get resolved o Provide critical issues so that management can expedite the solutions • Funding o GBR – should be expecting the funds as early as today o EG Cap – currently addressing issues with Stephen Rozales ...
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...Table of contents Part 1- Preparation Title………………………………………………………………………………………2 Aim……………………………………………………………………………………………3 Correspondence………………………………………………………………………………4 Part 2- Gathering data Methodology………………………………………………………………………………5 Questions…………………………………………………………………………………………6 Schedule ………………………………………………………………………………………7-8 Regulation………………………………………………………………………………………9 Part 3-presentation Report …………………………………………………………………………………………10 Business forms…………………………………………………………………………………11 Office Equipment………………………………………………………………………………12 Bibliography……………………………………………………………………………………13 Title Business Meetings A meeting for decision making and business administration for a local meeting. When held for a local meeting’s affairs, it is a local business meeting, and for an area meeting, it is an area business meeting. Aim The aim of the project is: 1. To get full understanding of the importance of meetings, and the reasons for why they held. 2. To see how actions are taken in a meeting, how new strategies are been put forward and to see how things are discussed in a meeting. Correspondence Georgetown Secondary School Georgetown Saint Vincent Tuesday, October 02, 2012 The Manager Courts Saint Vincent Ltd Kingstown Dear Ms edwards Permission to conduct research at your company I am a student of Georgetown Secondary School and I am writing a School Based Assessment about the importance and reasons for meeting. I would like to visit you company to see how...
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