...BSBADM502B Manage Meetings Assessment task 1 Appendix 1: Assessment Task 1 submission form Meeting name | Conference Venue Choosing | Meeting purpose | To recommend to the General Manager a venue for the conference. | Participants Participant name | Reason for participation | Sybil | Chairperson | Mr Lee | Representing members from NSW, will calculate the costs of three possible venues | Ms Singh | | Mr Jones | Representing members from VIC, Will conduct research on the residency status of the senior managers | Ms Yi | | Meeting format Topical meeting, because this meeting is a gathering called to discuss one work issue – choosing venue for the upcoming conference. Invitation Send out e-mails to invite all the participants. Because in this way, it is fast and easy, just simply stating there will be a meeting, the purpose of the meeting and the administrative details. People can reply straight away simply by replying the email. Meeting Papers Meeting papers should include: • The author and the date of the meeting. • A general overview of the 3 destination to help making a decision. Distribution method: Email attachment. It is fast and relatively secured should ask members to delete the email as soon as the papers have been printed or are no longer needed. Delegation The approach to delegate activities and complete the tasks should follow these steps: 1 Define the task 2 Select the individual or team 3 Assess ability and training...
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...BSBADM502B Manage meetings Assessment 1 (Preparation) Meeting – 1 Email sent by Mr Alex as an Assistant Manager on 22nd May 2015 is mentioned below: Dear Staff Members, I am writing to inform you that AX Pty Ltd is going to have new OH&S policy update meeting in the next week. The details of the meeting are mentioned below: Date: 29th May 2015 Time: 10a.m – 12p.m Venue: Meeting Room 5 (Level 6) Please be on time and get more updated policy and news. By order of the Company Best regards, Alex And SMS sent by me as a Leader of Meeting: Dear staff members, Please attend the new OH&S policy update meeting on time. Time: 10a.m – 12p.m Venue: Meeting Room 5 (Level 6) Best regards, Hui AGENDA OF NEW OH&S POLICY UPDATE MEETING Date: 29th May 2015 Time: 10a.m – 12p.m Venue: Meeting Room 5 (Level 6) Leader of meeting: Hui Zcheng Chia Called by: Alex Agenda Topic 1. A brief introduction 2. Decide the about place and discuss with staff members 3. Plan for the time and date 4. Make the staff roster as per meeting time 5. The activities 6. Summary Feedback Minutes of Meeting Format NAME OF ORGANISATION: AX Pty Ltd LEADER OF MEETING: Hui Zcheng Chia PURPOSE OF MEETING: New OH&S policy DATE: 29th May 2015 DISCUSSION ACTION RESPONSIBLE ...
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...Review meeting minutes What strategies did you use to review the meeting minutes to ensure the information presented a true and accurate record of the discussions that occurred during the meeting? The below strategies were used to review the meeting minutes: * Thoroughly reading through all the information, rather than skimming. * Cross checking with other participants to ensure that collective memory was used and no details were left out. * Checking spelling and grammar; and * Referring to my own notes. | Detail the outcomes of your review regarding the accuracy of the information, spelling and grammar and the correct use of the template. Area | Review summary | Accuracy of information | The majority of information recorded was accurate, however, there were some dates which had been recorded the wrong way around. This could have been due to speed of discussion being too quick for the minute taker to keep up. | Spelling and grammar | Spelling could not be faulted, however, minutes were taken quickly, thereby causing grammatical errors. For example, sentences did not contain commas, or on occasion did not flow. | Correct use of template | The minute taker used the correct firm template throughout the meeting, following each agenda item and taking notes along the way. | Distributing meeting minutes Describe how you will distribute these meeting minutes and why you have chosen this method. The meeting minutes will be distributed to participants electronically...
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...Conduct informal meeting and prepare for formal meeting Submission details Candidate’s name | Angela Clyne | Phone no. | 07 5485 1631 | Assessor’s name | Alexis Surmon | Phone no. | +61 89265 9615 | Assessment site | Online | Assessment date/s | | Time/s | | The Assessment Task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor. Submit this document with any required evidence attached. See specifications below for details. Performance objective Candidates are to demonstrate the skills and knowledge necessary to prepare for a meeting in accordance with organisational requirements. Assessment description For this assessment candidates are required to undertake an informal meeting and prepare for a formal meeting. These meetings can either take place in their workplace or in a simulated environment. Note: The work completed for this Assessment Task provides the basis for Assessment Tasks 2 and 3. Ensure you keep an electronic and/or hard copy of this completed assessment for future use. Procedure There are two pathways to complete this assessment: Pathway 1 is for students who are in the workplace and in a position where they can act as the chairperson for a formal meeting while at work. This meeting will need to be video-recorded and therefore cannot be about anything which the company deems to be ‘secret’. Pathway 2 is for students who are not in work or who are in work but not in...
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...Mid-UCA-BSBADM502 Manage Meetings AGENDA: College Management And Administration Staff Meeting Date: 18th July 2016 Time: 9am - 9:15am Location: Room 1.2, Diploma teaching room. Purpose of meeting: To get more students to enroll in the college Points of discussion: - Welcome and apologies - Possible enrollment - Revision - Question and Answer session Date of next meeting: Identify the types of meeting being organised and what is its purpose? ~ The type of meeting I am organizing will be an formal meeting. The purpose is to get more students to enroll in the college. What are the legal or ethical requirements for this meeting? ~ As we will be holding the meeting in the college, we must ask for permission from the head of the college. ~ Participants communicated through ground rules that are determined by the meeting group. ~ The participants in meetings want their decisions and meeting outcomes to be willingly accepted and acted upon. All participants respect each others. ~ Give participants enough time to think about the topic. ~ Start and finish meeting on time. ~ The meeting room should be big enough with adequate lighting, air temperature, not too much outside noise. How would you make meeting arrangements in accordance with meeting and member requirements? ~ In this meeting I would like to discuss all topics mentioned in previous meetings and the suggestions to get more students to enroll in the college. During the meeting, I would like to...
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...Prepare for meetings Performance objective Candidates are to demonstrate the skills and knowledge necessary to prepare a meeting in accordance with organisational requirements. Assessment description For this assessment candidates are required to prepare for a meeting to be conducted in their workplace. Candidates who are not currently employed are required to prepare for a meeting to be conducted in a simulated workplace. Page numbers in blue denote the appropriate section of the Student Workbook which you should refer to when necessary. Note: The work for this Assessment Task provides the basis for Assessment Tasks 2 and 3. Ensure you keep a copy of this completed assessment for future use. Assessment task Identify a relevant meeting to conduct in the workplace in which you are currently employed (or a workplace in which you have previously been employed) OR Create a simulated workplace and choose ONE of the following meetings to conduct within this simulated workplace: a) A meeting to agree on where to go on the company business retreat (Melbourne, Noosa or Fiji) b) A meeting to develop a fire evacuation plan and procedure for the simulated business c) A meeting to agree on a cleaning procedure for the simulated business. Remember, you only need to choose ONE of the above options in order to complete the assessment tasks. If you choose to use a simulated workplace, you will need to create all necessary details yourself when completing...
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...SCRIPT FORMAL MEETING (Meeting started on time) Minute Taker: Good Morning before the meeting starts I need to bring to your attention the following: WHS regulations firstly, toilets these are located at the end of that passage on the right,secondly if we need to evacuate for any reason please walk in an orderly fashion out those emergency doors and the muster point is the top left hand side of the car park,and lastly the first aid kit is located on the back wall over there.Thank You. Chairman: Good Morning and Welcome we have no apologies as all that were invited are present so thank you all for attending I am also sure that there is no need for introductions as we have all worked together on numerous previous occasions The purpose of this meeting is to discuss the process for the site establishment, WHS regulations and a program for the scope of works for construction of a 2 story house in Two Rocks We have quite a bit to get through, each item on the agenda has a time allocated if there is time left after the specific agenda item your questions will be welcome but please make a note of them as we do have time allocated near the end of the meeting ITEM 1 - Date of Site establishment Bob Builder: Good Morning date of site handover ??/??/???? Erection of temp. Fencing Site clearing etc..,Temporary ablution facilities and office ...
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...|Course Name: |BSB50407 Diploma of Business Administration | |Unit Name: |BSBPMG510A Manage projects | |Please fill in your details | |Student Number | | |Student Name | | |Current Address | | |Email | | |Assessor Name | | | |Result |Individual Assessments|Assessment 1 |S ( NS ( |Final Result |C ( | | |result | | | | | | | ...
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...Manage meetings Task 1 Invitation Dear all, It is our honour and pleasure to invite you all to the meeting of XXX Company which will be held in 221, Burwood Highway, Deakin University, Building HC, LT13, 10 of December, 2012. The meeting will focus on developing a fire evacuation plan. This will also be a great opportunity to exchange experiences and information, learn from each others. The meeting papers can be incorporated to the meeting program which will be given to you when you come to the meeting. Sincerely yours, Jeff Wu CEO of XXX Company Manage meetings Task 1 Meeting papers Emergency Plans emergency contact telephone numbers Fire Brigade | 000 | Police | 000 | Ambulance | 000 | Gas Leaks (24 Hours) | xxx | Poisons Information Centre | xxx | fire equipment information & checklist TYPE | LOCATION | SITEPLANGRIDREFERENCE | DATE CHECKED | | | | | | | | | | | | | | | | | evacuation resources information & checklist ITEM | QTY | LOCATION | DATE CHECKED | | | | | | | | | | | | | | | | | Emergency Management Plan Procedures STRUCTURE FIRE * Alert all persons nearby and request assistance * Assist any person in immediate danger (only if safe to do so) * Call the Fire Brigade on "000" * Close the door on the fire to contain the spread * If threat to life exists, evacuate immediately, closing all doors * Isolate Electricity (only if safe to do so) * Shut...
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...[pic] Diploma of Business BSB50207 |Course Code & Title: |BSB50207 Diploma of Business | |Unit Code & Title: |BSBADM502B: Manage meetings | |Assessments Type |Knowledge Test | |Assessment No: |Two | |Delivery and Assessment Mode(s) |Classroom | |Term |One | |Unit Duration |Three Weeks | Assessment 2-Knowledge Test BSBADM502B: Manage meetings BSB50207 Diploma of Business Version 2.0 Australis Institute of Technology and Education ABN 17 120 701 911 Address Level 2, 25 George St, Parramatta, NSW 2150 AUSTRALIA P +61 2 9633 1222 F +61 2 9633 1888 E info@australisinstitute.nsw.edu.au W www.australisinstitute.nsw.edu.au RTO Name: Australis Institute of Technology and Education National...
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...Project Kickoff Meeting | Per project schedule | Building CC203Teleconference1-777-472-0493Code: 55555 | Project Manager | Project TeamKey Project Board Members | Project Status Meetings | 2nd and 4th Thursdays of the month1:00 – 2:30PM | Building CC203Teleconference1-777-472-0493Code: 55555 | Project Manager | Project Team | Technical/Production Review Meetings * Pre-production plan * Production plan * Pre-production run review * Performance startup | Per project schedule | TBD | Project Manager | Project TeamFunctional Area Manager | Building Design Review | Per project schedule | TBD | Facility SpecialistArchitect | Project TeamProject Board Members | Progress Review Meetings | Quarterly4th business day of quarterTime TBD | Building AA209(Net Meeting as necessary) | Project Manager | Project Board MembersAdd’l Team Members, as needed | Problem-Solving Meetings | As needed | TBD | Person who calls and leads the meeting | TBD | Immediate Action Required | As needed(via phone and/or IM) | n/a | Person requiring action | TBD | WRITTEN COMMUNICATION | WHAT | DUE WHEN | METHOD OF DELIVERY | SENDER | RECEIVER | Meeting Agendas | 3 business days prior to meeting | EMAIL | Owner of the Meeting or facilitator | All participants(meeting specific) | Meeting Minutes(project status, technical review, building design review, problem-solving, progress review) | 2-3 business days after the meeting | EMAIL | Owner of the Meeting | All participants(meeting specific) | ...
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...1.1 Describe the features of different types of meetings At Berkley St James we have informal and formal meetings and these take place on a regular basis. Team meetings happen each Friday at 9am and we discuss the targets, the changes that have/are happened/happening. We will also discuss the wills that we have done and the meeting/events that have been booked. The staff meetings that we have allow staff to be kept up to date with any issues or changes and they are held by the office manager. 1.2 Outline the different ways of providing administrative support for meetings The different ways that I provide admin services is booking meetings for the financial advisors, booking travel and accommodation, filing reports and client records, entering...
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...Effective Meetings Presented by Dr Shilpee A Dasgupta What is an effective meeting • An effective meeting is a meeting that serves certain desired purposes in an optimal way • Effective meetings are among the core tools for making things happen in any organisation Why meetings are important • To inform • To consult • To take a decision Meeting goals and purpose • Identifying problems and solve them • Brainstorming ideas to gather information • Organising and decision making • Completing and planning for implementation Effective Meeting Tips • Don’t Meet Avoid a meeting if the same information could be covered in a memo, email or brief report • Set Objectives for the Meeting Before planning the agenda, determine the objective of the meeting. The more concrete your objectives, the more focused your agenda will be • Provide an Agenda Beforehand Your agenda needs to include a one-sentence description of the meeting objectives, a list of the topics to be covered and a list stating who will address each topic for how long. Follow the agenda closely during the meeting Effective Meeting Tips • Assign Meeting Preparation Give all participants something to prepare for the meeting, and that meeting will take on a new significance to each group member • Assign Action Items Don’t finish any discussion in the meeting without deciding how to act on it • Examine Your Meeting Process Don’t leave the meeting without assessing what took place and making a plan to improve the next...
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...Today is Friday September the 18th and I’m attending my third AA meeting. I have to admit I really have been looking forward to coming to these meetings. When I read the syllabus and realized I had to attend group meetings, I was concerned and fearful that this was going to be difficult for me to complete due to my work schedule and other obligations. After attending my second meeting, I was so excited and picked up the phone and called my daughter and told her how much I learned about human behavior and how life events affects people so differently. Today’s meeting was led by a female, she started the meeting in Rebo’s tradition. I knew the meeting was going to be different from my other two, because throughout the room there was books...
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...I attended an open AA meeting that was named Traditional Group. I would put off this assignment because I was nervous going alone. I did not know what to expect because I had never attended an AA meeting before. I was afraid I was going to be picked on to speak or that I would have to announce that I was a non-AA member. I did not know whether to expect a big group of people or a small group. I was afraid that others would notice that I was new. I finally got the courage to attend the closest group to my home on a Saturday morning. I was amazed at how large the group I attended was. I walked in and there were already a lot of people sitting down, but I was able to find a seat. They began the meeting with people reminding the group of the 12 steps and the 12 traditions. I noticed a familiar face in the group and I realized that one of my coworkers from my internship was sitting across from me at a distance. At first I thought that...
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