MGMT-325
September 21, 2015
Assignment #2 When the owner of Wolf Peak International decided to upgrade from QuickBooks to another program he did it without consulting any individuals in finance. At the time of the decision upgrade, Wolf Peak International had no financial professionals in house. One of the main problems with the upgrade from QuickBooks was the lack of a user-friendly interface; it became nearly impossible to extract any of the necessary data needed for operations. The development of reusable reports was not only difficult but time consuming and expensive. Lack of understanding and training led the company to hire IT experts to perform these tasks, many of these reports had not been returned even months after their commission. To top off these troubles history from prior years stored in QuickBooks could not be converted and used with their new accounting package, employees could not access any of the information they wanted. All of these problems could have been avoided with some careful consideration and review before purchase. If the owner would have researched and looked for a user-friendly program with more capabilities that was highly reviewed by financial professionals, he could have saved himself a lot of time, grief, and money.
SAP’s Business One was an exponentially better choice for Wolf Peak International. This program was user-friendly, it automates critical operations like sales, finance, purchasing, inventory and manufacturing. Business One delivers an accurate and up to date minute-by-minute view of the business. The program is affordable while using its vast simplicity to offer a consistent environment for its users. The JourneyTEAM was incredibly helpful giving demonstrations of tasks requested by employees, they also generated reports that had been costing thousands of dollars and numerous man-hours, in just one afternoon. The JourneyTEAM performed numerous demonstrations on a few occasions allowing Wolf Peak to make an education and informed decision on the software that was right for their needs. The program took only seven weeks to install, and the JourneyTEAM was able to get all old files converted. These modifications allowed for Wolf Peak to meet their set deadline of June 30th. Employees were ecstatic with is accessibility and compatibility with Microsoft Excel. The addition of the XL Reporter tool allowed for employees to build reports effortlessly by giving instant access to financial and operational data. Business One has allowed individuals to run an open receivables report, this calls up data from your own specifications. The program is paperless which has not only allowed for conservation but also alleviates mindless computing of hand written notes into the computer. The software has been applied to their warehouse allowing for management of inventory, receiving, warehouse delivery, shipping, and all other warehouse tasks. Wolf Peak has also been able to run an audit report on what inventory is currently on hand, this has allowed them to eliminate overstock and minimize what they have on hand to what they need to complete orders.
SMEs should use integrated business software like Business One. There are a number of reasons for this but the most important is user friendliness. Business One has an accessible interface that allows business owners to keep tab on their business minute by minute. Software like Business One displays useful information that allows individuals to make good business decisions. Good business decisions are immensely important, especially in the survival of an SME.