...Minutes of 2 nd Excellent Sports Club Meeting Venue : CRC Social Club Date : 25th January 2012 Time : 7:30 pm Attendance : Present: Hidhir ( President) Tan Ling Ching (Vice President) Rajeswari (Secretary) Heu Wai Yee (Treasurer) Lee Seo Lin (Members of the Committee) Nurul Amiliani (Members of the Committee) Rahul Rozali (Members of the Committee) Absent with apologies: Ling Chin Chuan (sick) 1. Agenda Item 1: Confirmation of minutes of previous meeting The president welcomed members to the meeting. The minutes of the previous member’s selection meeting was read out by Secretary. These were issued at the meeting and were accepted as a true record. The meeting was held to organise the annual activities for the club and raised funds for the competition and cost for the facilities of the club. The President asked for the minutes to be passed. Proposal for minutes to be passed to Ong Ben Kiat and Lee Hooi Sun. 2. Agenda Item 2 : Proposed Programmes for the year 2.1 Badminton Tournaments The details of the tournaments were proposed by Mohd. Haikal and next by Surihana Zainol. This competition will be held on 13th February 2012 in SMK St. Anthony’s hall. The objectives of the competition are to encourage more members involved in the sports competition and to enhance their interest in badminton. This competition will be divided into 3 categories, that is, single, double and mixed double. The committee members who are in charge of this tournament...
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...CSP HOLDING BHD 9426-T MINUTES OF BOARD OF DIRECTORS’ MEETING Minutes of the CSP Holding Bhd meeting held at Bilik Seminar Bunga Raya, Level 10, Office Tower, No.3,Jalan Nagasari (Off Jalan Raja Chulan), 50200 Kuala Lumpur on Monday, 5th May 2014 at 9.00 a.m. Present : Y. Bhg. Tan Sri Wahid Jalil (Chairman) Y. Bhg. Dato’ Zahir Ahmad (Managing Director) Mr. Yeoh Wai Siaw (Non-independent Executive Director) Y. Bhg. Tan Sri Dato’ William Lim (Independent Non-Executive Director) Y. Bhg. Dato’ Hardi Yusof (Independent Non-Executive Director) Mr Heah Sieu Low (Independent Non-Executive Director) Dato Aisyah Syed (General Manager of CSP Fasteners’) Mr Azim Rahmat (General Manager of Maya CSP Sdn Bhd) Wong Kar Chun (Auditor) Ms Loh Ai Lin (Secretary) Apologies : Mr George Siong Chee Sook (Independent Non-Executive Director) CHAIRMAN FOR THE MEETING Tan Sri Wahid Jalil took his place and declares the meeting duly convened once the requisite quorum was present. DIRECTORS REPORT, AUDIT REPORT AND CONSIDERATION OF ANNUAL REPORT That the Audited report of the Company for the year ended 31 December 2013 together with the Reports of the Directors and Auditors thereon be hereby received and noted. DECLERATION OF DIVIDEND That there is no final dividend for year 2013 as recommended by the director is hereby approved. ELECTION OF DIRECTORS IN PLACE OF THOSE RETIRING It was resolved...
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...MINUTES OF MEETING FOR THE ELECTION OF OFFICERS SEPTEMBER 16, 2013 8:22PM DRBCS—BSU-ESC ROOM 25 A. PRELIMINARIES 1. INVOCATION: Ms. Rischell Mae C. Caturan 2. CHECKING OF ATTENDANCE • PRESENT: ALL BEE-4A STUDENTS DR. SUSAN T. APAREJO, Ph.D., ADVISER • ABSENT: NONE MEETING CALLED TO ORDER AT 8:25 pm by DR. SUSAN T. APAREJO, Ph.D, appointing Mr. Jovanne Bagares as acting president. B. NEW BUSINESS • AGENDUM Election of officers for the subject English for Specific Purposes: Mr. Bagares was appointed by Dr. Aparejo to act as the presiding officer. He opened the table for the nomination of the president position. Mr. Opiso nominated Mr. Bagares; Ms. Mabilin was nominated by Ms. Amoncio, Ms. Alpuerto by Ms. Alforque and Mr. Acido by Ms. Alpuerto. Nomination was closed by Ms. Mabilin and seconded by Ms. Montojo. Ms. Quinnie Alpuerto with eleven (11) votes became the President and the second highest vote with ten (10) votes was Ms. Rozel Mabilin, automatically as the Vice President suggested by Dr. Aparejo and the majority agreed. Ms. Alpuerto was elected earlier as President, opened the nomination for the secretary position. Ms. Baguio was nominated by Ms. Datoon, Ms. Datoon was Ms. Lerio and Ms, Alforque by Mr. Tolentino. Mr. Acido closed the nomination and seconded by Ms. Dotarot. Ms. Jo-an A. Baguio with twenty-three (23) votes elected as the Secretary. The treasurer position nominees were Ms. Amoncio, Ms. Loreto and were closed by Mr. Acido but Ms...
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...A GENRE ANALYSIS OF SENIOR HIGH SCHOOL STAFF MEETING MINUTES ABSTRACT Interest in genre analysis has increased over the years with studies done by several scholars such as Swales, Bhatia, Berkonkotter, Hyon, Bazerman, Miller, to mention just a few, on various genre ranging from the research article in general to letters. Studies on genre analysis into meeting minutes are however, very limited and so the aim of this study is to investigate the communicative purpose, schematic structure and lexico grammatical features which characterize this genre. Swales' (1990) rhetorical approach to genre analysis was used to investigate eighteen meeting minutes which revealed the occurrence of seven moves with each having its own communicative purpose and linguistic features which characterize the genre as a formal one. The study has implications for genre studies in the area of pedagogy and further research. Key words: genre, minutes, discourse, moves, steps, Ghana. 1.0 INTRODUCTION Minutes is a highly formal written genre situated in the domain of business discourse and is an official record and considered a legal document by auditors, IRS and the law courts. Oxford defines it as a written record of what is said and decided at a meeting. It is used by institutions, corporate bodies and varied organisations. Its main communicative purpose is to record and relay information to the members of that discourse community. It also gives members the platform to express their views and opinions...
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...[ Tips for Excellent Minute Taking ] Ubiqus UK Cliffords Inn - Fetter Lane London EC4A 1LD t: 020 7269 0370 - f: 020 7405 9884 W: www.ubiqus.co.uk – E: infouk@ubiqus.com Tips for Excellent Minute Taking 1) Understand the meeting. Accuracy Meeting minutes have no value if they are not accurate. Names and terms, especially the organisation’s own jargon, must be spelled correctly. And if you are taking minutes without the backup of an audio recording, you need to get it right the first time in your notes: there is no second chance. It’s very difficult to take accurate notes if you are unfamiliar with what you’re hearing. Preparation A good minute taker will prepare him or herself ahead of the meeting. Make sure you understand the agenda and review related documents, such as minutes from previous meetings, related hearings or interviews. Based on these documents, build a glossary of names and terms. A good glossary makes minute taking easier, faster and more accurate. Some people believe that only someone from the same organisation - or even the same department can understand the meeting well enough to take accurate minutes. As independent minute takers, we find this simply isn’t true. In fact, many times someone less intimately connected to proceedings can actually take better notes. An outside minute taker will often be able to hear and record what was actually said, without "reading into" the connotations. A lot of organisations waste a lot of time reviewing...
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...James Ward English 211 Enge 3/3/15 Conducting an Association Board Meeting A board meeting is a meeting of the directors. Board meetings are an integral part of an Association’s operation. They must be distinguished from a general meeting, which is a meeting of the owner members of the association. These meetings inform the Board of Directors about the current standings of the association. Board meetings are way to discuss any major changes, plan the future, and conduct the routine business of the association on behalf of its owners. There minimum of nine steps necessary to conduct a proper board meeting, but before a meeting can commence, the president must send an agenda to the board. The agenda outlines the flow of the meeting, including points of discussion, presenters, time frames, and time and location of the meeting. It also often distinguishes between new meeting topics and old business. It is important for as many board members to attend the meeting as possible so that they can provide their input and vote on subjects. 1. Call to Order When the board members are present, the president calls the meeting to order. This notifies everyone that the meeting has started and they are conducting official association business. At this point the secretary starts to take notes for the meeting minutes, which are the official notes about the business of the board. These minutes will serve as a record for the owners. 2. Roll Call of Board -- Establishment of Quorum ...
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...Manage Meeting Whether as an individual, or as part of a group, real Progress depends on entering whole-heartedly into the Process and being motivated to make you a more Deeply satisfied human being. Introduction: If learning comes through experience, it follows that the more one participates in guided experiences, the more one learns. Therefore venturing into uncharted waters - and experiencing the failures that may occur - is an important part of organizational learning The different types of meetings is Formal meeting • • • • Informal meetings Semi-formal meetings Formal meetings – these are highly structured, and are governed by Corporations Law, the Constitution of a corporation, club or association, and the organization’s policies and procedures. Examples of formal meetings include board meetings and annual general meetings. Informal meetings – these are usually less structured than formal meetings, and are generally held to discuss ideas, share information and promote discussion. Examples include team meetings, project meetings, sales meetings and managerial meetings. Semi-formal meetings – combine elements of both informal and formal meetings. The meeting structure will be determined by the purpose of the meeting and the organizational requirements. Table 1.1 below sets out the main characteristics of formal and informal meetings. Formal meetings Informal meetings Held on predetermined dates and at predetermined locations. Can be impromptu, although...
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...Review meeting minutes What strategies did you use to review the meeting minutes to ensure the information presented a true and accurate record of the discussions that occurred during the meeting? The below strategies were used to review the meeting minutes: * Thoroughly reading through all the information, rather than skimming. * Cross checking with other participants to ensure that collective memory was used and no details were left out. * Checking spelling and grammar; and * Referring to my own notes. | Detail the outcomes of your review regarding the accuracy of the information, spelling and grammar and the correct use of the template. Area | Review summary | Accuracy of information | The majority of information recorded was accurate, however, there were some dates which had been recorded the wrong way around. This could have been due to speed of discussion being too quick for the minute taker to keep up. | Spelling and grammar | Spelling could not be faulted, however, minutes were taken quickly, thereby causing grammatical errors. For example, sentences did not contain commas, or on occasion did not flow. | Correct use of template | The minute taker used the correct firm template throughout the meeting, following each agenda item and taking notes along the way. | Distributing meeting minutes Describe how you will distribute these meeting minutes and why you have chosen this method. The meeting minutes will be distributed to participants electronically...
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... This assignment is to be completed by Face-to-Face Interaction: Please follow the instructions below: 1. You are to meet with your assigned group three times outside of class time. 2. The group has the choice to decide when and where you will meet. Minimum amount of time for your meeting must be at least 45 minutes long. 3. The Group Leader will be a Human Resources Student. The Group Leader will send out an initial Email to introduce all team members to one another as well as coordinate the first meeting. Both instructors will be cc’d on the initial Email. 4. The other student will keep a record of the meeting in the form of meeting minutes. For each meeting you will need to work on the assigned topic/task and complete the Meeting Minutes as required. 5. Three meeting minutes must be submitted in total. 6. In week 10 each member must submit a personal reflection of this experience included with the three Meeting Minute submissions. Topics/tasks for Meetings: Meeting #1: Getting to know each other and sharing challenges not only in school but in everyday situations. Meeting #2: Identifying personal qualities and expectations most valued by Canadian Employers. Meeting -#3 Exchanging opinions regarding issues on intercultural issues in communication. (Reflect on the first...
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...BSBAMD502B – Manage meetings Resource 1: Requirements, agenda and format Below is an example of a meeting requirements questionnaire: Meeting Requirements Questionnaire Chairperson/Host Meeting name Meeting details Date Location Meeting format Purpose Agenda Participants Internal External Time Budget Department Speakers Seating arrangements Video or teleconference requirements Supporting materials Pre-reading Meeting documentation Equipment requirements Hospitality requirements Catering requirements Accommodation requirements Other requirements Special needs of attendees Other specific requirements Page | 1 BSBAMD502B – Manage meetings Below is an example of what a typical meeting agenda might include: Date, time and location of meeting Statement of the meeting's purpose Welcome Minutes of the previous meeting Major agenda items General business Date of next meeting Note: an agenda for an all day meeting or conference should also include break times. Below is an example of a meeting agenda template: Meeting Agenda Date: Time: Location: Dial-in information: Attendees Dial-in Attendees Apologies Guests Agenda No. Agenda Item 1 2 3 4 5 Next meeting: Date: Pre-Read? Presenter Time Duration Page | 2 BSBAMD502B – Manage meetings Below is a table outlining examples of different formats that are appropriate for different types of meetings: Meeting Type General meeting – staff team meeting General meeting – client and vendor...
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...Creating a Meeting Agenda Creating a Meeting Agenda The agenda is the key to a successful meeting - it is the roadmap, the guide, the plan. Studies have shown that up to 70% of meetings either have no agenda or have a poor agenda which is not helpful. In this article, you will see that there are some steps which you can take to make sure your agenda will contribute to making your meeting more productive. There are also hidden advantages. If the agenda is well constructed, you will also spend less time in the meeting and more time actually doing the things the meeting determines need to be done! 1. Remember the key - the more detailed the agenda, the more focussed and generally, the shorter the meeting will be. 2. You cannot expect intelligent decisions if people do not have time to think through the issues before the meeting. Therefore, agendas need to be sent out in advance, not given out at the meeting. People who have genuine desire to reach the best decision, and people who are organised, always have their agendas distributed in time for people to give thought to the issues. 3. Adopt the strict policy that if an item is not on the agenda, it will not be discussed at the meeting. Do not allow items to be raised without notice. Allow only true emergency items to be exempt and allow no other exceptions. Organised people have no difficulty with this. It is only disorganised or "slack" people who object to this because they cannot get...
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...BSBADM502B Manage meetings Assessment Task 3 - Conduct a meeting Submission details Candidate’s name | | Phone no. | | Assessor’s name | | Phone no. | | Assessment site | | Assessment date/s | | Time/s | | The Assessment Task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor. Submit this document with any required evidence attached. See specifications below for details. Performance objective You are to demonstrate the skills and knowledge necessary to prepare, conduct a meeting in accordance with organisational requirements. Assessment description For this assessment you are required to prepare and conduct a meeting in the workplace or simulated workplace, as the chairman. Procedure 1. If you are completing this assessment in the workplace, identify a meeting to conduct in your workplace. You will need to arrange an observation of your meeting by a qualified Trainer/Assessor who has the qualification of TAE40110 Certificate IV Training and Assessment. Alternatively you can video your “meeting” and upload it for an observation assessment. 2. If you are completing this assessment outside the workplace choose one (1) of the following three (3) meetings to conduct in a simulated workplace. a. Agree on a business conference destination from the following list: i. Fiji ii. Noosa iii. Melbourne b. Develop a fire evacuation plan and...
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...Describe appropriate methods of written communication in different business contexts Minutes In our meeting I used minutes of meeting to record what happened during the meeting A minute is an official proceeding of a meeting or conference. The function of minutes that I used was basically to take minutes down in minutes of meeting I used it to outline the topics that was spoken about. The minute’s records what went on in the meeting, either in the order that it was actually said or in a more rational order? Secretary or personal assistants would be the ones normally taking down the minutes. Taking down minutes depends on how long the meeting is going for they can vary from minutes to hours. The reason why I used minutes is because it is one of the best methods of written communication is because if a member couldn’t attend our meeting then instead of word of mouth the I could have passed on the proceedings on to the member who weren’t able to attended the meeting. The reason why the minutes was the most appropriate way is because I was able to record what happened during the meeting while writing up the minutes unlike any other methods where I would have to wait after the meeting the write up but using the minutes reminded me of what happened during the meeting Letter I used a letter to inform Christ the King college about a new initiative of personalized printing when I wrote a letter I included some key information like: • Date & Sender's Address • Recipient's...
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...BSBADM502B Manage Meetings Assessment task 1 Appendix 1: Assessment Task 1 submission form Meeting name | Conference Venue Choosing | Meeting purpose | To recommend to the General Manager a venue for the conference. | Participants Participant name | Reason for participation | Sybil | Chairperson | Mr Lee | Representing members from NSW, will calculate the costs of three possible venues | Ms Singh | | Mr Jones | Representing members from VIC, Will conduct research on the residency status of the senior managers | Ms Yi | | Meeting format Topical meeting, because this meeting is a gathering called to discuss one work issue – choosing venue for the upcoming conference. Invitation Send out e-mails to invite all the participants. Because in this way, it is fast and easy, just simply stating there will be a meeting, the purpose of the meeting and the administrative details. People can reply straight away simply by replying the email. Meeting Papers Meeting papers should include: • The author and the date of the meeting. • A general overview of the 3 destination to help making a decision. Distribution method: Email attachment. It is fast and relatively secured should ask members to delete the email as soon as the papers have been printed or are no longer needed. Delegation The approach to delegate activities and complete the tasks should follow these steps: 1 Define the task 2 Select the individual or team 3 Assess ability and training...
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... 2 Assessment The responsibilities of Class Vice President include organizing, leading and documenting student/faculty meetings, as well as offering support to the yearbook and graduation committees respectively. Student/Faculty meetings are once a month meetings where the students and faculty can get together and the students can voice their concerns, suggestions and clarify any rules or regulations they feel are not entirely clear. The bulk of the attendance at these meetings are representatives who are elected from each clinical group from processes one, two and three. While all the students in the nursing program are welcome to attend, the clinical group representatives must attended in order to fulfill their community service hours required for that semester. During the meetings a record must be kept of what topics were brought up, what was discussed about each topic and what outcome, decision or resolution was made regarding that topic. The document on which this is recorded is referred to as the the minutes. Someone must take the down the minutes in real time and then later they are transcribed into a typed official document. In addition to the minutes, the meeting must be kept somewhat organized, because while student/faculty is an open forum for everyone to bring up their concerns and suggestions, it still needs to be organized, timely,...
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