...1.1 Describe different types of business documents that may be produced and the format to be followed for each. Business cards: These are used to give the customer information on how to contact the company. These can be electronically formatted in Word and then formatted on card when printed. Fax Document: Another type of document used in business is a Fax document; these are very useful in business and are the fastest ways to transmit documents. These are in paper format, either in colour or black and white. Agenda: Agendas tell you what is going to take place. They help people get organised so that they know exactly what they should do and what is going to happen. These are in paper format when taken to meetings, and can be distributed electronically....
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...4.0 - QUALITY MANAGEMENT SYSTEMS Section Description 4.1 Quality System Processes Rev: A --- 01/1/04 --- New Bids, Quotations, Orders and Contracts CUSTOMER REQUIREMENTS CUSTOMERS Human Resources Plant, Facility and Equipment Information Resources (Document Control) Communication Customer RESOURCE MANAGEMENT Planning of Product Realization Purchasing and Receiving Production MANAGEMENT RESPONSIBILITY Measuring/Monitoring Devices PRODUCT REALIZATION Management Policies, Planning and Commitments Management Review MEASUREMENT ANALYSIS AND IMPROVEMENT Monitoring/Measurement of Products Monitoring/Measurement of Quality System (QMS) Monitoring Customer Satisfaction CONTINUAL IMPROVEMENT Shipping and Delivery CUSTOMERS Feedback 1.0 Process Approach 1.1 The quality management system is designed as a system of interrelated processes. All main activities in the company are defined as Quality System Processes (QSPs) and are grouped into the following six categories (refer to the diagram at the top of this section): Customer Requirements, Product Realization, Page 1 of 6 4.0 - QUALITY MANAGEMENT SYSTEMS Section Description Measurement, Analysis and Improvement, Management Responsibility, Resource Management, and Continual Improvement, And are organized into a Plan-Do-Check-Act loop. 1.2 The sequence and interrelation between the six groups and individual QSPs are illustrated in a diagram at the beginning of this section (Quality...
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...International Trade Documents & Logistics Assignment- 1 Submitted to- Submitted by - Ms. Supriya Lamba Karan Patwari Enroll no.-A1802014028 Ques.-Describe ADS(Aligned Documentation System) & what are its objectives? Ans.-Under Aligned Documentation System, different forms used in the International trade transaction are printed on the paper of the same size and in such way that the common items of information are given the same relative slots in each of the documents. With the effect from 1.10.1991, the new standardized documents came into effect. This is referred to as The Aligned Documentation System based on the U.N. layout key. The documents are aligned in such a manner that the common items of information are given in the same relative slots. This system also helps to prepare one" Master Documents" embodying information common to all documents, and xerox all the aligned documents by suitable and reproduction techniques. Accordingly the standardized documents for Indian exports are · Invoice · Exchange Control Declaration (GR) Form · Shipping Bill (Dock challan\ Duty Draw back and Port Trust Copy) · Bill of Lading Aligned DocumentationSystem is based on the U.N. layout key. Deriving national...
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...with 12 offices in the western United States stretching from Oregon to California and inland to New Mexico. Simple Gateways focuses on travel to island vacations around the world. They are challenged with poor performing Information Systems (IS). Simple Gateway IS produce multiple versions of documents utilized by staff to make poorly informed business decisions. This paper is an analysis of the challenges to the key Simple Getaways stakeholders, actual performance and desired performance. A technological solution is defined and supported to address the alignment of the IS to the Simple Gateways business objectives. Simple Getaways, Inc. Request for Proposal Response 3 Simple Getaways, Inc. Request for Proposal Response The current implemented IS in the Simple Gateways is designed to provide control benefits. The IS was intended to facilitate information to provide the stakeholder the ability to make better decisions and actions. (Chew & Gottschalk, 2009) The current IS produces multiple versions of the same documents used by the office staff. The offices are segregated from each other with their own file servers making e-mail channels the current means to share documents from one store to another. The multiple versions does not assure the information to be accurate or up to date. The staff is then left with misinformation to make decisions. The Simple Gateways IS does not provide a process to perform administrative tasks like approving sick leave or vacation...
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...workflow. CHALLENGES AFFECTING KEY STAKEHOLDERS The processes currently being used at Simple Getaways for communication and the distribution of information are no longer suitable for the organization. Documents from each office are stored onsite on a Microsoft Windows file server, making it difficult for other offices to access and use the information they contain. Currently the method used to share files with other offices is via email. This results in multiple copies of the same document residing on various computers at multiple office locations. The duplicate versions are not updated when the original document is modified which leads to different versions of the same document being used. Some business decisions are being made using information from the outdated documents. For example, a document containing airline ticket pricing may be used when creating price quotes for customer travel, but the price for airline tickets fluctuates regularly. If these inaccurate prices were used in a quote, the company has the potential to lose money on the transaction and may be obligated to fulfil the terms of the quote even though it was based on incorrect information. Additionally, when a document is shared between multiple offices and they each make alterations and return the document, the...
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...overwhelming success of the company, they have grown from one office located in California to 12 all across the United States. Due to this expansion, the communication between headquarters and human resources has become increasingly challenging. When employees request leave or there is a change in an employee's file, a paper document is used. When headquarters requests a document from one of the offices, that particular document is either mailed or faxed. The hard copies are stored in a file cabinet. The file sharing has also become an issue because each location utilizes a Windows file server. The offices do not have central file sharing. That does not allow for real time file sharing. The current way employees work on files together is by emailing each other. When the revisions are completed, the file goes back to the original employee. This causes a delay in processing and outdated paperwork. I propose the company utilizes a central server that every office has access. With a new file sharing system, anytime a file is changed, the revised version is immediately available for any employee to access. I recommend a more up to date way of using paper forms. Once a form is used, the employee scans and saves to the central server. That way the administration can access employee files or leave requests anytime they need without any delays. I believe this change to the way Simple Getaways, Inc. shares files is the best option because every office is connected....
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...Books are symbolic of learning, and the educated. For years now, having a home library was the luxury few could afford. The lucky few who had one were immeasurably proud of it, and rightly so. Today, not only are books beginning to lose the value that they once had in the eyes of Man, their place in society has been increasingly challenged by the newborns of the digital age. New trends such as the increasing pace of life, the accelerating rate at which new information is being pedalled forth, and the ubiquity of the effects of capitalism have driven people to become more efficient. The by-product of such phenomena is that Man is taken as its slave, and only the interests of the market are considered, instead of the individual. Unfortunately, this has dealt a severe blow to the significance of the book in modern society. All indicators seem to point out that the book is unworthy of its more efficient counterparts like the personal computer or tablet. Yet, the book holds a special place in our hearts: its final trump card. We should not be too quick to oust the book out of our lives even with the proliferation of suitable alternatives, for there is still indeed worth of the hard copy even in the frenzy of modern society. Evolution seems to have taken mankind back to square one, where the modern man (like his ancestors thousands of years ago) worries about his next meal, appointment or payment. "Next" seems like the buzzword of modern society, with people constantly looking for...
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...ARTIFICIAL INTELLIGENCE Artificial intelligence is the intelligence of machines and the branch of computer science that aims to create it. AI textbooks define the field as "the study and design of intelligent agents where an intelligent agent is a system that perceives its environment and takes actions that maximize its chances of success. John McCarthy, who coined the term in 1956 defines it as "the science and engineering of making intelligent machines. The field was founded on the claim that a central property of humans, intelligence—the sapience of Homo sapiens—can be so precisely described that it can be simulated by a machine. This raises philosophical issues about the nature of the mind and the ethics of creating artificial beings, issues which have been addressed by myth, fiction and philosophy since antiquity.Artificial intelligence has been the subject of optimism, but has also suffered setbacks and, today, has become an essential part of the technology industry, providing the heavy lifting for many of the most difficult problems in computer science. AI research is highly technical and specialized, and deeply divided into subfields that often fail to communicate with each other.]Subfields have grown up around particular institutions, the work of individual researchers, the solution of specific problems, longstanding differences of opinion about how AI should be done and the application of widely differing tools. The central problems of AI include such traits as reasoning...
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...MIS445-Lap2 Paper Based process VS Enterprise based process Prepaid by: Mazin Abdul-raheem al-helly ID:07110161 Submitting to: Mr.Adnan Table of contants 1-Introduction: This report is giving to us as a lab exercise no.2 for MIS 445. In MIS 445, we are studying the management of business processes to understand how different activities are being performed in an organization. For this a comparative study of paper based system against ES system is being undertaken. In this report we develop the diagrams of two process the benefits of other 2- a- Diagram of paper based process b- Disadvantages of paper based process * Too much paper work, many documents are created to capture and transfer data/information. * Due to paper work there is always a chance of incorrect capturing of data and mistakes. * Requires physical transfer of data, through sending documents to other departments. * Redundancy/duplication of data at several places. * Analysis of information and it’s reporting is laborious hectic and might not be accurate. * Delays, all the tasks in a paper based environment takes longer time, causing waste of resources as well. c- Diagram of Enterprise based process d- Benefits of ES process * Based on common, shared database, can be used across the whole organization. * Minimum of paper work * Easier input, and access to Data/information. * Easier analysis and reporting * Minimize data entry/transfer error...
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...introduction session and introduced to staff in Zulfahmy & Co.-A few of staff explains scope of work that will be done and the rules of the company.-View the file and document that has been audited by the company such as :- * PAF (Permanent Audit File ) – BLUE * CAF (Client Audit File) – YELLOW * TF (Tax File) – RED-View of the company’s background such as :- * Introduction about Zulfahmy & Co. * Corporate Vision * Professional services – auditing, consulting services, taxation, secretarial and accounting, internal audit services. -Learn on how to use fax machine. | Able to get to know the managers and other officers in the organization and their responsibilities. | 05 Feb 2013(Tuesday) | - Recall double entry treatment.-Learn and write name of the company, company’s account number, amount in the slip of Muamalat Bank, and deposit cheque at Muamalat Bank. After deposit the cheque we need to take the slip report and filing the slip in file.-Learn on how to use a Photostat machine.-Learn on how to do a casting (figure). | Understanding on how deposit check to bank muamalat. | 06 Feb 2013(Wednesday) | -View a blue file (permanent audit file) : * PILOT POWER SDN. BHD * NALURIAN SDN. BHD-Having a short quiz and interview with staff.-Discuss the answer and learn to interpret the documents.-Learn on how to record the journal EPF and SOCSO. | Learning process | 07 Feb 2013(Thursday) | -Having a first meeting session with En. Zul.-Learn on how to use...
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...increasingly globalised, competitive business environment. HR records encompass a wide range of data relating to individuals working in an organisation, which may be stored in a variety of media, such as computer database or paper files. There and advantages and disadvantages to both media: 1.1 Paper records/ Paper Files: A risk analysis needs to focus on the secure storage and the prevention of threats such as fire or theft and relevant personnel can only access those files. There are legal requirements that employees are required to meet in terms of the length of time that specific documents are to be retained, so thought needs to be given to storage space and all files must be easily retrieved and accessed when required. The business must implement and maintain a good document discipline, i.e. no paper should be left laying around for unauthorised access, and a clean desk at night policy must be mandatory. However, there are some benefits to collecting and retaining paper files. Paper files are not susceptible to computer viruses, they are user friendly, and there are benefits to their portability. Paper Files supporting HR: This system of saving files proves particularly helpful while signing important job contacts, Signing of important legal documents that show...
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...Record Keeping has been around for a long time now. Depending on the laws that governed us, we are requiring to maintain records. A good document retention policy could last up to seven years. A litigation hold is basically keeping all records pertaining to the case, or until the case is over. Depending on the records at hand, state and federal laws require organizations to maintain records. During litigation hold notice a good checklist to follow, is a good idea. A document retention policy basically establishes a policy that keeps records of documents and files for a certain amount of period, so that a court can examine a business practices over a time period. Courts and juries don’t have little tolerance for organizations that don’t maintain their records. They often give penalized corporations for keeping their records, by handing out big fines. A document retention policy is established after a litigation hold is given to an organization. Depending on the litigation hold certain documents must be maintain in order to prevent penalties. So if the litigation hold is pertaining to a HIPPA violation at a college, the college must maintain all records to include, emails, documents, faculty involvements, telephone conversations, backup tapes, hard drives, flash drives and etc. The policy has to be clear and understanding to faculty. The files must be in preserved in original format, and cannot be altered at any time. The Sarbanes-Oxley Act of 2002 was passed through the senate...
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...want to upload? Get unlimited downloads as a subscriber SIGN UP NOW Once you upload an approved document, you will be able to download the document Google Glass yajnasanjay Upload a document for free download access. Select files from your computer or choose other ways to upload below. SELECT FILES TO UPLOAD For multiple files hold down the shift key when selecting. Drag files here from your computer. Supported File Types: pdf, txt, ps, rtf, epub, key, odt, odp, ods, odg, odf, sxw, sxc, sxi, sxd, doc, ppt, pps, xls, docx, pptx, ppsx, xlsx By uploading, you agree to the Scribd Uploader Agreement. Add files from Google Drive, Gmail, Dropbox and more with FilePicker.io. Add files from multiple cloud and file storage services. Pick Files More reasons to publish on Scribd Scribd's platform is designed to help you easily publish your content on the web and mobile devices, distribute it to a wide and global audience, and potentially make money from selling that content. Here's more on the benefits of publishing on Scribd. 1. Reach Scribd's audience of 90 million monthly readers. By publishing on Scribd, your content can be seen by up to 90 million people from all around the world who use Scribd. 2. Turn your content into a beautiful HTML5 webpage, that you can even embed on another website. Scribd's patent-pending conversion technology instantly turns documents into beautifully formatted webpages. 3. Get your content indexed by Google and other search engines...
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...3/31/2016 A Class Divided Research Paper Winquist09 Login Join The Research Paper Factory Join Search Browse Saved Papers Search over 100,000 Essays Home Page » Other Topics A Class Divided In: Other Topics A Class Divided A Class Divided Everyone is likely to some form of discrimination or prejudice. On April 5th, 1968, a teacher in Riceville, Iowa named Jane Elliot conducted an exercise on her third grade class students that dealt with the concept of discrimination that would grow up to be a renowned experience. The exercise was the result from Martin Luther King’s assassination. The documentary is an eye opening into the world of racism and discrimination. The dictionary defines racism as “a doctrine that one race is superior†and discrimination as “the denial of opportunities and equal rights to individuals and groups because of prejudice or for other arbitrary reasons†Throughout the American society . and through its history you can find discrimination. The documentary shows us that discrimination doesn’t just go to the extent to the color of your skin or what your ethnicity is, but can fall into any physical characteristics, your social status, where youâ €™re from, having a developmental disability, simple as being a woman and what not of other things, and in this case the color of your eyes. Nevertheless, we past judgment and prejudice based on these types of things where the person themselves are not ...
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...Part of your job as a staff associate in an auditing firm is to document your findings in working papers (also known as workpapers) and schedules. Workpapers summarize your audit actions, such as planning the audit. Schedules show what steps you take to reach a conclusion. For example, to support your conclusion that cash is correctly stated on the balance sheet, you may prepare a schedule showing all bank reconciliations affirming that they reconcile without discrepancy to the balance sheet. Your CPA firm specifies how you prepare all your audit documents. However, keep in mind that every workpaper stands on its own. This means that its purpose, source of information, and conclusions must be clearly evident. To prepare workpapers, you want to use the following elements: A descriptive heading: It should include the client’s name, the workpaper’s purpose, and the date under examination. Indexing: Like a book, every workpaper has a unique page number showing its place in the audit file. Cross-referencing: To improve your efficiency, you want to cross-reference your workpaper to related and supporting workpapers. Doing so eliminates the duplication of work. For example, if you file the client’s bank reconciliations in Section A and you refer to them in Section F, you don’t need to make copies of the bank reconciliations to place in Section F. Your cross-reference could be “See bank reconciliations in Section A.” Tick marks: For the sake of brevity...
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