...The purpose of a Project Management Office is to define and maintain projects management standards that must be implemented and adhered to throughout the organisation. The project management office must standardise the way that projects are executed by ensuring that policies, processes and procedures are repeated in exactly the same way in all of the projects that are performed in the organization. The Projects Management Office is the source of documentation, guidance and metrics on the practice of project management and execution. According to Taylor, J (2006) the idea of a Project Management Office is not a new concept. It is an old concept that was brought to live again as a result of the need to manage projects, and specifically Information Technology projects, better. Information Technology organizations have struggled to deliver projects on time and within budget more than any others. In the mid-1990s, approximately 80 percent of all IT projects failed, and of those that were restarted, about 50 percent failed. Therefore, the challenge to manage projects more closely has caused a resurgence of PMO implementations. The purpose of the PMO can be divided into the following activities: Project management methodology: The most important activity of a PMO is to establish a project management methodology. In order for the PMO to establish a project management methodology it is required that the current business environment and way of managing projects are analysed. Based...
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...1. What is the current process of initiating projects within the organization? There are several functional departments that manage projects and have established standard processes and templates although these are not consistent across the organization. The PMO has developed a methodology and process, including standard tools and templates for project management to the implementation of the strategic programs of the company. 2. What is the operational relationship of the various locations vis-à-vis the implementation of strategies and execution of projects across these locations? Each strategic program has an assigned executive sponsor and is managed by a program leader. These program leaders are responsible for implementing the strategic projects across all Champion locations. 3. What type of organizational structure does Champion Technologies operate i.e. functional, projectized or matrix? The organization as a whole is largely functional, although as we continue to reorganize departments to better meet current and future challenges, we have some roles that have been matrixed. A matrixed organization has to be carefully monitored for conflicts where interdependencies lie so we follow a RACI model is these cases. In terms of the PMO, this is a small organization that reports to the President and CEO of the company. We serve as a functional interface with several executive leadership teams and the strategic Program Leaders...
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...A Project Management Office (PMO) is a group or department within a business, agency or enterprise that defines and maintains standards for project management within the organization. The PMO strives to standardize and introduce economies of repetition in the execution of projects. The PMO is the source of documentation, guidance and metrics on the practice of project management and execution. In some organisations this is known as the Program Management Office (sometimes abbreviated to PgMO to differentiate); the subtle difference is that program management relates to governing the management of several related projects. Traditional PMOs base project management principles on industry-standard methodologies such as PMBOK or PRINCE2. Increasingly influential industry certification programs such as ISO9000 and the Malcolm Baldrige National Quality Award (MBNQA) as well as government regulatory requirements such as Sarbanes-Oxley have propelled organizations to standardize processes[citation needed]. Organizations around the globe are defining, borrowing and collecting best practices in process and project management and are increasingly assigning the PMO to exert overall influence and evolution of thought to continual organizational improvement[citation needed]. According to the Standish CHAOS Report (2009)[citation needed], 68% of projects do not meet time/cost/scope targets. Only 32% of projects were completed on time, within budget and delivered measurable business and stakeholder...
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...Project Management Office The project office is the office or department responsible for establishing, maintaining, and enforcing project management processes, procedures, and standards. It provides services, support, and certification for project managers [web definition]. In a broader sense, if an organization undertakes one or two project at any given time, it may able to easily implement project management discipline. However, the larger an organization gets, and the more projects that are executed at one time, the more difficult it becomes to develop a comprehensive methodology, train everyone and enforce the consistent use of the technology on all projects. Without this consistency, the full value of implementing a common value of a project management methodology is not reached (TenStep, Inc). There are many organizations that have started realizing the potential value of establishing a Project Management Office to strengthen their competitive advantage. The PMO structures project management into an organized, systematic approach that includes the following goals (Engle, 2005): 1. Project Definition: Goals and objectives, organization charts, and roles and responsibilities are documented. Some companies adopt a charter that lays out every aspect of the project before the first dollar is spent. 2. Project planning and control: The charter documents what is to be done, and the project plan lays out how it will be accomplished. The project plan includes the schedule, required...
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...GMT 401 Project Management 10/13/2013 1 Sommaire Statement ............................................................................................................................................................................................... 3 The WBS : Work Breakdown .................................................................................................................................................................. 4 Shifting of the team : Schedule............................................................................................................................................................... 7 Diagramme de PERT ............................................................................................................................................................................. 8 Diagramme de GANT ............................................................................................................................................................................. 8 2 Statement Your organization counts 250 employees. Your main customer is Mondial Assistance : your are a call center in charge of answering calls from people in need of assistance, anywhere in the world. You call center is on 24/7 running schedule. You have 55 workstations, and your employees work in 3 shifts, so as to ensure the 24/7 coverage (from 7.00am to 3.00pm, from 3.00pm to 11.00pm and from 11.00pm to 7.00am ; during that late night shift, only 35...
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...Title: Basics of Estimation and Building a Risk Register in Project Management Office Authors Name: 1. Dr. Balbir Singh 2. Dr. Lakshmi B. Affiliation: Administrative Staff College of India Mailing Address: balbirahs@gmail.com Mobile: 9059350790 Key Words: Project Management Office, Cost Estimation, Risk, Benchmark, Strategy. Basics of Estimation and Building a Risk Register in Project Management Office Abstract: Analysis of measurement data from multiple projects allows the organization to formulate new estimating models and also to set certain benchmarks. Hence it is important to make measurement an integral part of the estimating process. Later, when we get ready to identify a risk, one thing that we must ask our self is what could greatly block the team or project from being able to achieve its objectives? When we take the time to figure out what may have an impact on our ability to reach our goals, this will give us the foundation which is necessary to properly construct the risk register. Key Words: Project Management Office, Cost Estimation, Risk, Benchmark, Strategy. Introduction: The success of software projects depends largely on the Effort and Cost Estimation. Consequentially, a lot of work is done proposing good estimation procedure but without any convincing results. In this article we will see some ways on improving the accuracy of estimation. What are estimates? The word “estimate” is to produce a statement of the approximate value of some quantity. Note...
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...August 08, 2014 Dear Ma’am/Sir: Good day! We the Junior Office Management Society (JOMS), is asking for your permission to let your students to attend the CBM Acquaintance Party entitled “DENIM GLAM” to be held on the 15th day of August 2014 (Friday) from 07:00 pm until 10:00 pm at the TCU Auditorium. This activity is for all students under the College of Business Management (CBM). We hope for your consideration and for your approval. Thank you and God Bless. Mr. Jerwin Llovit JOMS PRESIDENT Note by: Prof. Rodney F. Espenida JOMS ADVISER August 08, 2014 Dear Ma’am/Sir: Good day! We the Junior Office Management Society (JOMS), is asking for your permission to let your students to attend the CBM Acquaintance Party entitled “DENIM GLAM” to be held on the 15th day of August 2014 (Friday) from 07:00 pm until 10:00 pm at the TCU Auditorium. This activity is for all students under the College of Business Management (CBM). We hope for your consideration and for your approval. Thank you and God Bless. Mr. Jerwin Llovit JOMS PRESIDENT Note by: Prof. Rodney F. Espenida JOMS ADVISER August 08, 2014 Dear Ma’am/Sir: Good day! We the Junior Office Management Society (JOMS), is asking for your permission to let your students to attend the CBM Acquaintance Party entitled “DENIM GLAM” to be held on the 15th day of August 2014 (Friday) from 07:00 pm until 10:00 pm at the TCU Auditorium. This...
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...manage resources and control the diverse range of projects operating within their systems at any one time. To be successful in the current business climate, organizations need to focus on how to manage the many competing requirements for resources. Conflicting resource requirements across multiple projects and corporate priorities not centrally managed usually are grounds for failure. I believe that a properly organized enterprise project office is the formula for successful project implementation. This paper briefly outlines what I feel is the main philosophy of the project office and two functions it can provide. The main philosophy of the project office is to provide the organization with a single point of enterprise project planning and control. The project office supports all levels of management by monitoring all current projects in an integrated form. It stores all relevant data and disseminates information to all the various managers involved in all projects. It is the only office that has a global view of all the corporate projects and their history. One function the project office can provide is assistance with resource availability for the project managers and project teams. As resource requirements and assignments are submitted to the project office, that information can be entered into an enterprise project database. This gives the project office the ability to not only track resource allocations for a single project but also determine the assignments and constraints...
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...PMO Challenges The AtekPC Project Management Office Case Study was assigned for this class to provide an overview of the challenges faced by management in the development and deployment of a PMO in an existing company. Based on the case study respond to the questions below incorporating not only the course reading materials, but any outside research that may be relevant. Be sure to cite the authority for any research included in your response. What were the changes in AtekPC’s business environment that caused the company to introduce a PMO? Based on your assigned readings and research, do these appear to be appropriate reasons for developing a PMO? Why or why not? “One might be cost reduction. Another motivation to get better on projects would be that we have to get more creative, adaptive, and agile in launching new products. “ [1] “The PC industry was changing, and AtekPC was engaged in dealing with dramatic pressure from larger competitors such as HP, Dell, and Lenovo. To compete in a changing industry in which consolidation was occurring, AtekPC had implemented a corporate Planning Office. Recognizing the role that IT would likely play in enabling AtekPC to respond to the industry pressures, the senior vice-president had supported the creation of a PMO within IT. “ [1] Somewhat true but not sufficient Here are some other reasons of why we should have PMO. (of course it cannot represent everything) In mature organizations, the PMO is...
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..."The Project Office" Please respond to the following: •*From the scenario, compare and contrast two (2) important types of project organizations. Next, examine one (1) advantage and disadvantage of each type that you have chosen. Support your response with real-world examples of such advantages and disadvantages. •The project management office is an organization/department developed to support the project manager in carrying out his duties. Determine the type of project office that exists in your current or past organization and analyze how closely it resembles the model project management offices described in the Kerzner text. If a project office does not exist in your current or past organization, provide a rationale for or against establishing a project office and describe its type. BONUS TOPIC: Change is hard, it is easy to get into a routine. In the week 1 "Instructors Insight" area, I posted an excellent Youtube video on how to study so you don't fail. Watch the video and if you are an over-achiever, the other related videos :). Then specifically state what what you learned about your own study habits and how you are going to improve in this area. The post needs to be substantial (4 to 5 sentences), specific and well thought out AND be sure and put "BONUS TOPIC" in the subject line. Remember, this must be done in addition to your other 2 Quality post for the regular topic. From the scenario, compare and contrast two (2) important types of project organizations...
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...Successful Projects with PRINCE2TM 2 Managing and Directing Successful Projects with PRINCE2TM Written by Andy Murray of Outperform, Lead Author of PRINCE2 this brochure provides an overview of both Managing and Directing Successful Projects with PRINCE2TM. The public consultation comprised of: • Reviewing the Issues Log • A series of workshops/focus groups facilitated by the Best Practice User Group (BPUG) • ‘Champion’ interviews of key users • A series of surveys. More than 170 organizations and individuals provided feedback as part of the consultation process. Analysis of the feedback shows a general consensus for change as follows: • Reduce the size of the manual and improve the style of language (more guidance less instruction) • Integrate with other OGC products • Show linkage to other methods and bodies of knowledge • Provide more guidance on tailoring (particularly for smaller projects) • Include (or reference) the soft aspects of Project Management (e.g. people management, change management, ‘fuzzy’ requirements). Why has PRINCE2 been refreshed? PRINCE2 is often cited as the world’s most widely used project management method. Its success is largely due to it being non-proprietary but also due to the ability of organizations to apply it to a variety of industries, environments and project sizes. Since its launch in 1996, the project management industry has not stood still. The emergence of Agile and iterative approaches to project management demonstrate...
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...IDEA GROUP PUBLISHING 701 E. Chocolate Avenue, Suite 200, Hershey PA 17033, USA Tel: 717/533-8845; Fax 717/533-8661; URL-http://www.idea-group.com ITP5149 140 2005 IRMA International Conference Organizations Through Information Technology, Proceedings of the 2005 Information This paper appears in Managing Modern Resources Management Association International Conference, edited by Mehdi Khosrow-Pour. Copyright 2005, Idea Group Inc. Aligning Project Management Office and Strategy: A Brazilian Case Study Leandro Alves Patah, Marly Monteiro de Carvalho and Fernando José Barbin Laurindo Polytechnic School of the Univ. of Sao Paulo, Av. Prof. Almeida Prado, 128, Cid. Universitária, 05508-900, {leandro.patah@siemens.com} {marlymc, fjblau@usp.br} INTRODUCTION In the turbulence of the new economy, characterized by discontinuous, abrupt and sometimes unmanageable changes, companies should be able to make fast and responsive actions and innovative strategies in order to survive (Hamel, 1996). The great majority of companies already has this information and prepare themselves to compete in this new era through the elaboration of daring strategies, although feasible. According to Porter (1996), the strategy essence remains in choosing activities to be made in a different manner or in the execution of different activities in relation to the competitors. What happens, many times, is that the strategies are not put in operation because they do not arrive until the...
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...1) Draw the network diagram (use activity on the node). (8 marks) [pic] 2) Explain how you determined the timing of activities and the total float. (6 marks) Earliest start (ES) is defined as the earliest possible time that a task can begin. Predecessors are completed before an activity can begin. The latest start time (LS) is the latest time that a task can begin without delaying the entire project. For critical activities, the earliest start time and the latest finish time are equal; their total float is zero. On the other hand, Earliest finish (EF) is the earliest possible time that a task can be completed. It is computed as; earliest start time + activity duration. On the other hand, Latest finish (LF) is the latest time that a particular task can be completed without delaying the completion of the entire project. Latest finish time is computed as the latest start time + activity duration. With respect to start times, an activity is regarded to be critical if the earliest finish and latest finish times are equal. Total float (TF) is computed as the difference between the earliest start time (ES) and the latest start time (LS). This is equal to the difference between the latest start time (LS) and the latest finish time (LF). In summary, Total Float, TF = LS-ES = LF-EF Calculations are summarised in the table below. Note that; Total Float (TF) = Latest Finish Time (LF) – Duration – Earliest...
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...Creating a Methodology Course: Project Management January 16, 2015 In John Compton’s Company, the issues that were in play which caused the lack of a Project Management methodology for years are due to the possibility that none of his executives had any knowledge or experience in project management. I also believe that fear was in play, maybe more than a few executives were afraid to let the other know that they did not have any knowledge or experience in project management and instead of coming up with a methodology, they would rather sweep it under the rug and hope that the request goes away, or maybe other executives would take the mantle and come up with a methodology on their own. Another reason which is obvious is the thought of losing power and authority to the project management office. Another reason is that most people are afraid of change, they have been operating a specific way for so long that this change is scary when you don’t know what is coming down the pike. In a survey conducted by CIO and the Project Management Institute (PMI), “the top two reasons for establishing a PMO, according to the survey: improving project success rates and implementing standard practices”. Reading the question for this assignment, it is apparent that a project management office has been establish or is in the process of being established by the senior executives and John Compton; now the task before us is to decide where the project management office (PMO) should report to. Before...
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...Btec L3 Diploma/Ext. Dipl. - Business 28. Business Project Management 1. Assisting the project management Prepared by Caleb Joe Varghese Date: 23/07/15 Project Management for the startup of a gym and interior decoration company. Task 1A A project is an individual or collaborative enterprise that is carefully planned to achieve a particular aim. This could happen in various different circumstances and could include huge companies and ideas or smaller activities. It can also be explained as a piece of planned work or an activity that is finished over a period of time and intended to achieve a particular aim. It should be understood that it is temporary and so has a defined starting and ending point and therefore a defined scope and resources. (Source:PMI.org) Now that we have clearly stated what a project is lets look into what project management is about. Dr Martin Barnes, APM President presents the definition as “Project management is the application of processes, methods, knowledge, skills and experience to achieve the project objectives.” (Source:apm.org.uk) Projects are separate to business-as-usual activities, requiring people to come together temporarily to focus on specific project objectives. As a result, effective teamwork is central to successful projects. Project management is concerned with managing discrete packages of work to achieve objectives. The way the work is managed depends upon a wide variety of factors. The scale, significance...
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