Recording, Analysing and using HR information

Activity 1

H&J Martin Ltd aims to support employees to undertake relevant training/education which will develop the performance of an individual in their current role, enhance their contribution to the business and increase the overall capability of the organisation.
When an employee commences employment with H&J Martin they attend induction training with the Human Resources Department. This training will give the employee background information about the company, provide information on company policies/procedures and immediate training needs will be identified through comparison of the employees current training level and the requirements for the role the employee is to fill. The nature of our business makes it imperative that we have well trained staff that know how to use tools and machinery and are well within Health and Safety at work Law as we have a duty of care for all staff.
Collecting all Learning and Developmental information enables us to make informed decisions about activities and helps in the ongoing planning for training.
We have an operational need to keep accurate and up-to-date records of staff and learning opportunities that they undertake. We need to keep certain information on our employees to carry out our day to day operations, to meet our objectives and to comply with legal obligations.
Two types of L&D data in particular we would store are Performance Appraisal Records and ongoing individual training records.
Performance appraisal – these give the employee and manager a formal opportunity once a year to discuss how the employee is performing in their job. A chance to exchange views on strengths, weaknesses, achievements and difficulties. A chance to set and agree SMART objectives and identify any future training needed.
Individual Training Records –Any training an