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Reading Response

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When I read chapter six, the part which I found that I could relate to the most were the pages on presentation aids. Where I work at, I often have to prepare multiple tables and charts to represent any requested data in a fashion that viewers can quickly obtain high level summary details. I find myself creating multiple pie charts and bar graphs which are then incorporated into PowerPoint slide shows. This allows me to present various aspects – this is helpful as many of the viewers are only interested in a portion of what I am presenting while only a few want the full spectrum of data. The viewers can take the individual slides that pertain to them and discard the rest. I usually also provide a handout version of my presentations that show the slide and provide an area to the right that allows for the viewer to take notes or post comments. There were some examples expressed that I have never used, such as chartboards, flip charts and transparencies. There were times where I could really have used either a flip chart or a chartboard, instead I often ended up using a projector to display the images on a wall or using handouts that were printed out and distributed to everyone attending. The issue I find with the projector is I often have to dim the lights and that is not always advantageous. And in meetings with many attendees, there is a cost associated with printing considerable amounts of handouts. I have also never used any transparencies, though I do remember seeing them quite often when I was in high school. I also have found that pivot tables, which are not really discussed in this chapter, are also frequently used by me and others I work with, especially when providing the data electronically. The pivot tables are quick and short summaries, can be manipulated to display different key points and can summarize the data quickly based on requests from the attendees. I think going forward I will endeavor to use a larger variety of visual aids that hopefully will enhance my future presentations.

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