Rational

A museum is an institution that cares for (conserves) a collection of artefacts and other objects of scientific, artistic, cultural, or historicalimportance and makes them available for public viewing through exhibits that may be permanent or temporary.Most large museums are located in major cities throughout the world and more local ones exist in smaller cities, towns and even the countryside. Museums have varying aims, ranging from serving researchers and specialists to serving the general public.
Early museums began as the private collections of wealthy individuals, families or institutions of art and rare or curious natural objects and artefacts. The oldest public museums in the world opened in Rome during the Renaissance. However, many significant museums in the world were not founded until the 18th century and the Age of Enlightenment
The Colombo Museum was established on January 1, 1877. The founder is Mr. William Henry Gregory, who was the British Governor of Sri Lanka at the time. JG Smither was the architect of the Public Works Department and was able to prepare the plans for the new structure based on Italianate architecture(Colombo National Museum). In 1876 Kandy Museum was established by Sri WicramaRajasinha and it was called “PalleVahala”.This is used as a place somewhere in the queen of king lived. Was used to deposit the types of historical value made by the art association established in 1832.this Kandy museum has more than 5,000 goals that represents various aspects of historical and cultural events in Kandy retro.(Kandy National Museum)
The Department of National Museum is a non-ministerial government department in Sri Lanka responsible for maintaining the National Museums. There are other museum in the country run by the Department of Archaeology and the Central Cultural Fund, Sri Lanka. These are some museums that running under the Department of Archaeology and Central Cultural Fund, Dutch Museum, Rathnapura National Museum, Galle National Museum, Maritime Museum, Anuradhapura folk museum and Independence Memorial Museum.(Department of National Museums)
Currently Sri Lankan Museumsare maintaining a manual system. All the functionalities of the museum are recorded in paper documents. All the details regarding the employees and the artefacts at the museum are recorded in paper documents. Currently the museum is not using any automated IT system. Due to this reason the museum can face major problems such as losing the paper documents which contains valuable details also if someone wants to know the details about artefacts, they have to face a major problem because they have to go for the record papers. In nowadays in Sri Lanka IT has been applied for the most of the areas, but comparing with other areas it is still not applied for this museums in Sri Lanka By having an automated IT system the museum can store all the valuable details in it securely. By considering all these factors it can be identified that the museum can implement a continent management system in order to make their tasks easy. By using a content management system all the details of the museum can be stored easily and securely. Also in nowadays government wants to develop the tourism side of the Sri Lanka, for the tourists that need to conduct research on history and artefacts currently there is no proper and convenient way for supporting this task by department of museum.When the proposed information system is launched any researcher want get information on Sri Lankan artefacts can obtain them easily and even from any part of the world as well.

Description

Project Aims

• Identify the problems that Sri Lankan museums are currently having.
• Create a database for the store information.
• Develop a website to manage information and to access information.

Project Objectives

1. Understand the current problems of the Sri Lankan Museums are currently having
2. Gather user requirements
3. Review gathered information and decide on the scope of the project
4. Preparing the project proposal
5. Get the approval for the project
6. Analyse the requirements and decide on the logic of the system.
7. Designing UML diagrams of the system
8. Design the layout of the system user interfaces.
9. Designing the ER diagram of the system and create normalized tables
10. Create the system database and its objects.
11. Develop the user interfaces and do the coding.
12. Test the systems implementation using a proper test plan.
13. Review and maintain the system.

System development methodology

Prototyping methodology will be used to develop this system. This methodology can be selected to implement this system due to following reasons.
1. Analyst will easily get a better understanding of the system being developed.
2. Requirements can be gathered easily.
3. Analyst can quickly design the system, and also the developing speed is relatively high.
4. Analyst can detect the errors much earlier as the system is made side by side and he can change the errors during system design.
5. Can be easily changed - This prototype gives great flexibility to the developer as well as the user.
Literature Review
Department of National Museums

Features
• All the details about Museums around Sri Lanka
• Locations of the museums.
• Colombo National Museum. o Gallery Arrangement Ground Floor. o Gallery Arrangement Upper Floor.
• National Museum of Natural History.
• Dutch Museum.
• Kandy National Museum.
• Ratnapura National Museum.
• Galle National Museum.
• Maritime Museum.
• Anuradhapura Folk Museum.
• Independence Memorial Museum.

• Details regarding the Divisions of Museums

• Cultural Division.

o Ethnology Division. o Anthropology Division.

• Science Division.

o Botany Division. o Entomology Division. o Zoology Division. o Geology Division.

• General Services Division.

o Education and Publication Division. o Conservation Division. o Exhibition Planning Division. o Information Technology Division. o Administration Division. o Finance Division. o Photography.

• National Museum Library.

• Details regarding the Services of Museums
• E-card.
• Museum shop.
• Museum Tours.
• Auditorium Booking.
• Mobile Bus.
• Mobile Exhibitions.
• Visitor Information’s. o Ticket Price. o Video/Camera permit. o Opening hours & days.

• Details regarding the Recent News

• Details regarding how to Contact
• Contact Us.
• Contact Details.

• Available Vacancies
• Map of the Area (Museum 2013)

The Sigiriya Museum Sri Lanka

Features
• Photogalleries.
• Details/ Visit. o Summary (Outline about the Sigiriya museum). o Getting here (Map is provided to find out how to reach the Museum). o Opening hours/ Entry/ Approachability. o Combined plans of floors (Combined map is provided for each and every level of the Museum). o Museum Facilities (a description is provided regarding the available facilities of the Museum, including each and every facility they have). o Frequently Asked Questions (FAQs).
• Programs and Events of the Museum (details are provided regarding the programs and events organized by the museum, both future and recent events are included).
• The Site Map (Details are provided about the Sigiriya Rock).
• About SM (Details regarding the Sigiriya Museum).
• Links (Links are provided to reach other websites). (Sigiriya Museum 2009)

SRILANKAHERITAGES.COM (Natures Treasure Chest)

WELCOME TO SRI LANKA HERITAGES
Sri Lanka; the Natures Treasure Chest is the home to one of the oldest civilizations in the world. Sri Lanka’s written history exceeds 2550 years. Its pre-history consist of planned cities, magnificent palaces, and expansive man made reservoirs, stunning temples and monasteries, green gardens, hard to believe monuments and works of art are characteristic of the rich and jubilant lives the celebrated monarchy of Sri Lanka lived. Sri Lanka is situated to reach in a few hours from any part of the world. It is one of the most delightful destinations in the world to visit.

(SRILANKAHERITAGES 2011)

Details regarding the heritage places around Sri Lanka.

Walker Art Centre

Features

• This Walker Art website is combined with an active blog and a news service rather than a normal dried out site that provides details about exhibits in progress, this Walker Art Center is one of the websites that has reached to the top of the internet charts in a stormy speed.

• The website gives special importance to highlight the blog articles about the artists and art associated with the programs of museum in a way that it can be used represent them in a narrative format.

• In the bottom of the site, the functions of the site are included;
• A collection of links that is connecting the local and international art news worldwide, by that connecting the online art group.

• This website is also capable of pushing the envelope in online art, presenting the “installations” that are available online as the photorealistic bees that is covering their exhibition page named “Lifelike”. (Walker Art 2013)

Whitney Museum

Features
• Whitney’s particularly lo-fi website was produced by the New York design studio named Linked By Air.
• Though this site can be grinding at the first glance, the clearness and the simplicity of this Website makes is more functional than the other smooth looking websites.
• Web 2.0 practically assorted with Web 1.0 aesthetics, the website reflects museum’s disruptive present day curatorial planning much more than, we can say, Breuer building they have.
• Anyhow then they move downtown. Make sure that you look for the black & white context, comes sunset which changes.(Whitney 2013 )

Whitney Museum of American Art: Kids

The site of Whitney museum is known for having its own children’s section which it quite cool, and it gets a listing on its own.

Features
The part that they have for kids, “The For Kids” site is one of the most fun websites that any of the online present museums have.
• It comes with public prompts that can be commented on the current exhibitions.
• A list of labels to categorize the collection.
• Most importantly a chance to upload the art work of your own (a thing that adult artists will definitely be jealous).
Also there is even a respective graphic design (more like a graffiti wall) on a side of the website, which can be used by users to change at their will to show their talents and creativity to all of the visitors. (Whitney 2013)

The Metropolitan Museum of Art

One of the reasons that Metropolitan’s comparatively fresh Internet Home seems quite convenient is because the old edition was among some of the bad offenders of the web designs of post 2000s.
Features
• The site was dark, compacted and it was hard to understand, more like bad gallery spaces of a museum.

• But now the website is looking crystal clear, well organized and it is very simple in its appearance and very easy to use.

• Now the media page is even set to highlight the offerings of more and deeper original videos of the museum.

• And the function that called “My Met Collection”, which is advertised by the museum using the celebrities to show the personal Met highlights of them is also another excellent feature of the Web 2.0 (Metropolitan 2000)

Museum of the Moving Image

Features
• The Museum of the Moving Image comes with logo that is moving.
• It has a very clean layout with very minimal features and the website is giving a lot of importance to the videos and images.
• Charming boxes in color gray is set to separate the links to the ongoing exhibitions of the museum, indicating the spaces of the gallery that occupied by them.
• The geometric layout and the 80’s aesthetics of psychedelic logo are well engaged with the identity of the physical museum, without adding unnecessary features to it.(Moving Image 2013)
Time feasibility
Srilanka Museum is in need of a complete system in order to ease their management processes. So it is given the total project time as 3 months. The user training will be scheduled for another 2 weeks before implementation. That is indicated in the following time line. Scope feasibility
According to this Prompted system few of the aspects or activities are didn’t implement due to some reasons. In here the information of human resource management is didn’t implement such as attendance of the employees, and payment of the employees. The organization can’t do the financial management activities by using this system.

Technical feasibility
When discuss about the technical feasibility the new technologies which are in hardware as well as software should be discussed. Hence to develop this system the following components are going to be use.
➢ Good PC
➢ Printer Configured in PC
➢ Windows XP / Vista / 7 / 8
➢ Microsoft visual studio 2010
➢ Microsoft SQL Administrator
Also in this system the management can have backup files of the databases. This system will have a greater capacity to store past, current as well as future data

Legal Feasibility

It is not prohibited to search about a museum on the internet and it is available for searches. By having this information on the internet, the heritage of our country gets publicity and in turn is favourable and productive for our country.
As using the internet to learn about museums internet is not prohibited, people can access my website to know all what they want to know about ancient artifacts in Sri Lanka. Also, since the company I work with is related to the government, it is safe in legal aspects as well.

Requirement Gathering
Requirement gathering technique selection
In developing a new system, it is important to have an idea about the current background of the project. The simplest way to gather information regarding the current background is via its current users.
When I realized that it was required to create a website about the National Museum, I wanted to know about the place better. So I planned to visit the museum and get familiar with the artefacts in the museum, its arrangements and I wanted to talk with the people to get a better idea about the place.

In this system as the requirement gathering technique interviews and document review has been selected. When selecting those techniques following factors has been taken in to account.
• Reasons for selecting interviews
• Being able to have an insight to the system.
• Ability to get a good idea of the structure of the museum.
• Identifying the type of the current system and to recognize what my system does better comparatively.
• Identifying what solutions can be given to the current system from my system.
• Being able to get correct information through the documents of the museum.

• Reasons for selecting document reviews
• Being able to identify the current processes through the documents in the museum.
• Document review helps to identify how the records have been stored for in the museum and it gives an idea about the daily reports of work, daily and monthly salary reports of the employees.
• By using Document Review, we can identify the types of records kept about various artifacts in the museum.

Interview summery
Purpose of the interview To get the Information about the current process of Kandy museum
Participant Mr.D.M. Ariyawansa – Manager
Time and Location Kandy Museum, 2014-02-10, 10.30AM
Summary of the interview
Currently Kandy museum is using manual file base system to store all the information about artifacts and all the other data (details about artifacts, employees, events etc) that are used by the museum. With the current system the main problem is managing files and retrieving the information. Also storage of the files in cabinets has been a big issue with growing number of files since the allocated storage room is becoming insufficient to cope up with growth of data storage. Another main pointed out was that since there are no backup copies of the original data due to theft or a naturel disaster all the data can be lost.

Another area where museum is lacking is its lack of staff to guide and help the visitors on additional information that is requested about a particular artifact or history.

Mr. D.M Ariyawansa had mention that they are like to replace the manual system with computerized system. Also he has mention that most of the staff members are very much fluent with computers and should be able to handle that kind of a system if available. Another point emphasized was having proper security and facilities to get backups of data.

Purpose of the interview To get information about current process of the ministry
Participant Mr. A.M. Gunawardhana – Director
Time and Location Ministry of national heritage, 2014-02-15, 9.00AM
Summary of the interview

As he said this is what they do for the museum :

• Need to look all the facilities which want by the all the museums and they have to provide them.
• Have to pay the salaries for all employees according to their positions.
• Have to protect artifacts.
• They have to keep all the details about all artifacts separately according to their categories.

According to Mr.A.M.Gunawarhana the have to provide everything which mention above yearly. As he said, if they can get all the details about museums from one main system they reduce problems that can happen because of the papers

Language used in development

This proposes system has been developed by using ASP language. Because ASP was designed to be easy to use and is therefore easy to write, compile, debug, and learn than other programming languages. One of the most significant advantages of ASP is its ability to move easily from one computer system to another. The ability to run the same program on many different systems is crucial to World Wide Web software, and ASP succeeds at this by being platform-independent at both the source and binary levels

Choosing a proper lifecycle model
A website cannot be completed in two or three days. It is a process that combines multiple tasks with each other till the end. When designing a system it is very much important to select a suitable data model that satisfies with the requirement s of the organization and the users.
I have selected Prototyping model to develop my National museum System.
The main difference I can mention from the other data models and prototyping model is in this model we create a prototype or a replica of the original system we are going to develop with the initial user requirements. After developing the system we hand over it to the user and ask them to work with it for some time. After getting their feedback and views we can modify our prototype in to original system with all the user requirements. The main advantage of the prototyping model is the user interaction very much high. So there is a very high probability of developing a system that meets all user requirements.

According to the requirements of this Museum I have decided to use the prototyping model depending on some reasons.
As this is an application which interacts with the user very much it is much more suitable to go for a prototyping model because we can give a prototype to them to work with and get their feedback on it. By experiencing the use of an application they will feel the things they are lacking from the new system comparing to previous one and come up with their suggestions and views. So that helps the developer to create a near perfect system which is expected by him. When we consider on the time prototyping model doesn’t take that much of time to be developed. Also after providing the prototype to the user developer can work on the original with the updates and additional features of the current system. So the organization can work with the initial system until the new system is created. When thinking about the cost I selected normal prototyping model without selecting the throw away prototyping model. In throw away model what happens is after providing a prototype to the user and getting their feedback, developer creates a separate system with new improvements and he throws the prototype away. This is a process which costs so much of money because again you need new resources to build the new system. So it is better not to select this method. Comparing to this one normal prototyping model is very much cost effective.
Now we will what are the phases of my data model.
•Planning
This is the process where we list down what are objectives of this task and what are the things we have to perform to get it done. I have performed following tasks in the planning process.
•Analysis
In Analysis phase we investigate and observe current system and work procedures. And obtain information about it. These are the tasks I performed in this phase.

•Designing
Designing process describes the how the new system should be implemented. These are the tasks I have done in this phase.
•Implementation
In implementation we develop our design in to actual system. In this phase I have completed following tasks.
•Testing
In this phase we need to test our system using a proper test plan and using different test methods to check whether the system works fine and according to the way it should be.
•Review and maintenance
As this is the prototyping model, this phase is very much important because this is where user will express their views and developer makes the changes according to it. In this phase these are the tasks we have to perform

System Implementation
System implementation includes the performance of the database, coding and user Webpages of the website.
The implementation of the database proceeds, after the ER Diagram designed. Microsoft SQL 2005 provides advanced functioning, easy setup, efficiency of the expenses and changes for the progress of the database has used since This database incorporated among excessive level procedures and purposes to guarantee consumer is satisfied within delivering as well as inserting information, this system has been developed in a accessibly and excessive programmability way.
After the implementation of the robust database, the online system has been developed with Microsoft Visual Studio 2010 for Asp.Net language, after the implementation of the robust database. This web application lets users to add artifact, employee register, artefact comment etc.

Database
Below Screenshots are for a one example for a table in this database. This data base was created by using SQL Server Management Studio 2008.

Creating Tables
After inserting data

Web Configuration File
In this web configuration file it includes the code of configuring application’s approach to the database.

Implementing Webpages and functions
In this section you can see some examples for web pages.
Main Page
This is the main screen of the system. This page allows users to access the other pages (by clicking the menu links) of the website.

Login Page
This is the login page for the system. After login to the system, System users can add, update and delete artifacts from the system.