[pic]

Business Process Integration – I
Exercises
ECC 6.0
Modified August 2009

Unit 2: Customer Order Management Business Cycle Including Procurement Process for Replenishment of Goods

|Purpose of Unit |
|The purpose of Unit 2 is to demonstrate the Customer Order Management Business Cycle beginning with a quotation and ending with recording |
|final payment received from the customer. This process will include the procurement cycle as you will need to procure the items for sale. |

Exercise 1: Logging on to the SAP System

Enter the following:

➢ Select server name provided by the course lead ➢ Click on [pic]

➢ Client number provided by course lead

➢ User ID (e.g., User-100) provided by course lead ➢ Password (e.g., init) provided by course lead

➢ Select EN as the language

➢ [pic] (Enter)
Once you have pressed enter, the system will prompt you to change your password the first time you log on to the system.

The following pop-up screen will appear.

Enter your new password

Repeat your new password

Select [pic] (Enter)

This will log you onto the system. The following page is a screen shot of the SAP Easy Access Menu you should see if you have been successful.

If you can not get logged on to the system, please notify the course instructor.
This is the SAP Easy Access Menu. It is from here that most all of your exercises will begin.

[pic]

Exercise 2: Create Vendor Master

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Purchasing ( Master Data ( Vendor ( Central ( Create |
|Trans Code |XK01 |

Enter the following:

➢ Leave vendor field blank

➢ Company code: C999

➢ Purchasing organization: P999

➢ Account Group: KRED

Reference ➢ Vendor: 100001

➢ Company Code: C999

➢ Purch. Organization: P999

➢ [pic] (Enter)

Name ➢ Enter the vendor’s name Your Name _ _ _
Search term ➢ Search term = _ _ _(Your Student Number)
Address
➢ Postal code = 57069 ➢ City = Vermillion ➢ Country = US ➢ Region = SD
Communication
➢ Language = English ➢ [pic] (Enter)
Note: Page forward past views that do not contain relevant information…

Create Vendor: Control N/A ➢ [pic] (Enter)

Create Vendor: Payment transactions N/A ➢ [pic] (Enter)

Create Vendor: Accounting Information Accounting ➢ Rec. Account = 300999 ➢ [pic] (Enter)

Create Vendor: Payment Transactions Accounting ➢ Payt = 0001 ➢ Select Check double inv. ➢ [pic] (Enter)

Create Vendor: Correspondence Accounting N/A ➢ [pic] (Enter)

Create Vendor: Purchasing data ➢ Order Currency = USD ➢ Terms of Payment = 0001 ➢ [pic] (Enter)

Create Vendor: Partner Functions N/A ➢ [pic] (Enter) ➢ [pic] (Save)
Record the Vendor Number: _______________ 0000100050 To return to SAP Easy Access Menu

Record the system message:
|Message |
| |

Exercise 3: Create Material Master

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Material Master ( Material ( |
| |Create (Special) ( Trading Goods |
|Trans Code |MMH1 |

Enter the following information:
In the Industry Sector field, use the drop down to enter “Retail”
**Important! The following steps are done through the system menu, the menu across the top of the screen. Do not click on the buttons, as they will not give complete information.
System Menu: Defaults ( Industry sectors…

➢ Select: Retail

➢ Check Hide industry sector

➢ [pic] (Enter)

System Menu: Default( Views… ➢ Select the views: Basic data 1 Sales: Sales Org. Data 1, Sales: Sales Org. Data 2 Sales: General/Plant Data Purchasing MRP 1, MRP 2, MRP 3 General Plant Data/Storage 1 Accounting 1

Make sure these are checked

➢ [pic] (Enter)

System Menu: Default( Organization levels… Copy from… ➢ Select: Plant: P999 P999 Sales org: S999 S999 Distribution channel: RE RE
(If a Company Code Field is displayed, enter C999 and copy from C999)

Make sure this is checked

➢ [pic] (Enter)

➢ Material SPEN_ _ _

➢ Change Number: Leave Blank

➢ Copy from… Material: SPEN999

➢ [pic] (Enter)

Basic data 1 TAB ➢ Change Name of Material from Stick Pen 999 to Stick Pen _ _ _ ➢ [pic] (Enter)

Sales: Sales Org. 1 TAB
Information will be defaulted into the correct fields with the exception of the pricing data. To input the pricing data:

➢ Select [pic]

In the Screen: Create pricing conditions (PR00) Scale
Enter the following: ➢ Scale quantity: 1 ➢ Amount: 2.00
[pic]

➢ [pic] (Save) ➢ [pic] (Exit) To return to SAP Easy Access Menu

Record the system message:
|Message |
| | Exercise 4: Create Customer Master

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Master Data ( Business Partner ( Customer ( Create ( Complete |
|Trans Code |XD01 |

Enter the following information:

➢ Account group: Sold-to party ➢ Customer: (Leave blank)

➢ Company code: C999

➢ Sales organization: S999

➢ Distribution channel: RE

➢ Division: 01

➢ Customer: 1 ➢ Company code: C999 ➢ Sales organization: S999 ➢ Distribution channel: RE ➢ Reference division: 01

➢ [pic] (Enter)

You will create the following customer:

Address TAB
Name
➢ Name: Customer _ _ _
Search term ➢ Search Term: _ _ _
Address
➢ Postal Code: 57069 ➢ City: Vermillion ➢ Country: US ➢ Region: SD

Communication ➢ Language: English

➢ Select [pic] (Financial Accounting)
Account Management TAB ➢ Rec. Account: 110999 ➢ Sort key: 001

Payment transactions TAB ➢ Terms of payment: 0001

➢ Select [pic]

Sales TAB
Sales order ➢ Currency: USD

Pricing/statistics ➢ Cust. Pric. Proc.: 1 ➢ Cust. Stats. Grp: 1

Shipping TAB
Shipping
➢ Delivery priority: 02 ➢ Order Combination: Selected ➢ Shipping Conditions: 01 ➢ Delivering Plant: P999
Partial deliveries ➢ Max.part.deliveries: 3

Billing Document TAB
Delivery and payment terms ➢ Incoterms: FOB, Origin Shipping Dock ➢ Payment terms: 0001
Accounting
➢ Account Assign Group: 01
Accounting
➢ Tax Classification: o UTX2 0 o UTX3 0 o UTXJ 0 ➢ [pic] (Save)

➢ Record Customer Number _19_______________________0000000040

➢ [pic] (Cancel) To return to SAP Easy Access Menu

Record the system message:
|Message |
| | Exercise 5: Create Customer Quotation

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Quotation ( Create |
|Trans Code |VA21 |

Enter the following information:

➢ Quotation type: QT

Organizational Data ➢ Sales Organization: S999 ➢ Distribution channel: RE ➢ Division: 01 ➢ [pic] (Enter)
The ‘Item Overview’ screen of the quotation appears.
Enter the following information: ➢ Quotation: Leave blank (system assigns number) ➢ Sold-to party: Number from Creating a Customer ➢ Ship-to party: Leave blank ➢ PO number: Any number or text

Item overview Tab ➢ Valid to date: Date = one month ahead of today’s date ➢ Material: SPEN_ _ _ ➢ Order quantity: 150 ➢ [pic] (Enter) ➢ [pic] (Save)

Record Quotation Number: 20000041 20000020 ➢ [pic] (Exit) To return to SAP Easy Access Menu

Record the system message:
|Message |
| |

Exercise 6: Create Sales Order with Reference to a Quotation

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Create |
|Trans Code |VA01 |

Enter the following information:

➢ Order type: OR

Organizational Data ➢ Sales Organization: S999 ➢ Distribution channel: RE ➢ Division: 01 ➢ Click on the [pic] button. ➢ Note that the system defaults to the Quotation Tab. Enter the number of the quotation created in the previous exercise. ➢ Select [pic]
The system copies the details of the quotation into the Sales order.

[pic]

Select the option that gives you a complete delivery on the proposed date.

➢ PO Number: 123-_ _ _ ➢ PO Date: Today’s date

Sales Tab ➢ Delivering plant P999 ➢ [pic] (Enter) Enter through any warnings
Record the Net Value of the Sales Order: ________300_____________

➢ [pic] (Save)

Record Order Number: 28

➢ [pic] (Exit) To return to SAP Easy Access Menu

Record the system message:
|Message |
| | Exercise 7: Check Stock Status

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( |
| |Environment ( Stock ( Stock Overview |
|Trans Code |MMBE |

Enter the following information:

➢ Material: SPEN_ _ _ ➢ Plant: P999 ➢ Display version: 1 ➢ [pic] (Execute)

[pic]

➢ Select the Company Code line in the display.

➢ Select [pic]

➢ This will open a pop-up window showing the details of the inventory by stock type at the level you selected.

➢ Check the unrestricted use quantity (Unrestricted use) stock type

➢ Check the sales orders quantity (Sales orders) stock type

➢ Check the delivery quantity (Scheduled for delivery) stock type

Record the storage location and quantity of inventory for each Stock type:
|Company Code | |
|Stock Type |Stock |
|Unrestricted Use |0 |
|Sales Orders |150 |
|Scheduled for Delivery |0 |

➢ [pic] (Exit) To return to SAP Easy Access Menu

Exercise 8: Run Material Requirements Planning – Single Item, Single Level

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( |
| |Materials Requirements Planning (MRP) ( MRP ( Planning ( |
| |Single-Item, Single-Level |
|Trans Code |MD03 |

Enter the following information:

➢ Enter material number: SPEN_ _ _ ➢ Enter plant: P999

MRP control parameters ➢ Processing key: NETCH ➢ Create pur. req.: 2 ➢ Deliv. schedule: 3 ➢ Create MRP list: 1 ➢ Planning mode: 1 ➢ Scheduling: 1

Process control parameters ➢ Select Display results before they are saved ➢ [pic] (Enter) ➢ A warning message appears - please check input parameters ➢ [pic] (Enter) again to confirm and check the warning message

➢ Review the MRP list
[pic]
Note: Your MRP list may appear different depending on dates and orders.

➢ [pic] (Save) ➢ [pic] (Exit) To return to SAP Easy Access Menu

Record the system message:
|Message |
|MPR CARRIED OUT FOR SPEN013P999 |

Exercise 9: Convert Purchase Requisition to Purchase Order

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( |
| |Materials Requirements Planning (MRP) ( MRP ( Evaluations ( |
| |Stock/Reqmts List |
|Trans Code |MD04 |

Enter the following information:

Individual access Tab ➢ Material: SPEN_ _ _ ➢ Plant: P999

➢ [pic] (Enter) ➢ Select Purchase Requisition to be converted and click [pic] (Details of Element) ➢ or Double click on the purchase req to be converted. ➢ Click on the [pic] button

➢ Enter Vendor (From the Vendor you created – 100???)

Org. Data Tab ➢ Purch. Org. P999 ➢ Purch Group 999 ➢ Company Code C999 ➢ [pic] (Enter) ➢ Single Click on Open Requisitions line in the left window
[pic]

➢ Then Select [pic] (Adopt)
[pic]

➢ OPEN ITEM ➢ Enter a Net Price: 1.25 ➢ Currency: USD ➢ Increase the PO quantity to: 1000 ➢ [pic] (Enter) ➢ Record the amount of the purchase order from the Conditions Tab on the Header $ _____1250________ ➢ [pic] (Save)

➢ [pic]

➢ Record the new purchase order number._____4500000025

➢ ________________

➢ Select the [pic] (Refresh) button to refresh the Stock/Reqmts List ➢ Notice the MRP elements change from the old PurReq to display the new POitem.

➢ [pic] (Exit) To return to SAP Easy Access Menu

Record the system message:
|Message |
| | Exercise 10: Create Goods Receipt

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( |
| |Goods Movement ( Goods Receipt ( For Purchase Order ( |
| |GR for Purchase Order (MIGO) |
|Trans Code |MIGO_GR |

Enter the following information:

➢ Enter your PO # 4500000???

➢ [pic] (Execute)

➢ Ensure each line item OK is checked

➢ Enter storage location IN where TAB. 10

Notice that the quantity from the PO defaults as the quantity to receive. IN THE QUANTITY TAB

➢ Select [pic] or [pic] (Post)

➢ [pic] (Exit) To return to SAP Easy Access Menu

Record the system message:
|Message |
| |
|5000000032 |
| |

Exercise 11: Create Invoice Receipt from Vendor

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Logistics Invoice Verification ( Document Entry ( Enter Invoice |
|Trans Code |MIRO |

Enter the following information:

Basic data Tab ➢ Invoice Date: Today's Date ➢ Check your Company Code: C999 ➢ Enter amount: Enter amount from invoice ➢ Tax code: XI ➢ PO number: (Enter your purchase order number – 4500000???)
[pic]
➢ [pic] (Enter) ➢ Use the [pic] button to see if the postings are correct.

➢ [pic] (Post) ➢ [pic] (Exit) To return to SAP Easy Access Menu

Record the system message:
|Message |
| |
|5105600773 |

Exercise 12: Post Payment to Vendor

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Payable ( Document Entry ( Outgoing payment( Post |
|Trans Code |F-53 |

Enter the following information:

➢ Document date: Today

Bank data: ➢ Account: 100999 ➢ Amount: Enter the amount of the outgoing payment from invoice ➢ Text: Invoice Number or other text

Open item selection: ➢ Account: Enter your Vendor # (Created in Exercise 2) ➢ All other settings remain unchanged.
[pic]
➢ Select [pic] ➢ Review the balance.
[pic]

➢ Double click on “USD gross” amount for the Invoice Receipt until “Not assigned” is $0.00

[pic]

➢ [pic] (Save)

➢ Record the document number ______________________ 1500000012 ➢ [pic] (Exit)

➢ [pic]

Record the system message:
|Message |
| |

Exercise 13: Create Delivery Note for Sales Order

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Create ( Single Document ( |
| |With Reference to Sales Order |
|Trans Code |VL01N |

Enter the following information:

➢ Shipping point: S999

Sales order data ➢ Selection date: Enter a date 7 days from today ➢ Order: Enter the order number of the sales order created earlier ➢ [pic] (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.

Item Overview Tab ➢ Click on the line item 10 ➢ [pic] (Item Details) ➢ [pic] (Back)

Picking Tab:
Verify system selected: ➢ Plant = P999

Enter the storage location for each item ➢ SLoc = 10

➢ [pic] (Enter) ➢ [pic] (Save)

➢ Record the Outbound Delivery number: _________________ 80000012 ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 14: Check Stock Status

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( |
| |Environment ( Stock ( Stock Overview |
|Trans Code | |

Enter the following information:

Database selections ➢ Material: SPEN_ _ _ ➢ Plant: P999 ➢ Display version: 1 ➢ [pic] (Execute)

[pic]

➢ Select the plant line in the display.

➢ Select [pic]

➢ This will open a pop-up window showing the details of the inventory by stock type at the level you selected.

➢ Check the unrestricted use quantity (Unrestricted use) stock type ➢ Check the sales orders quantity (Sales orders) stock type ➢ Check the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
|Plant | |
| Storage Location | |
|Stock Type |Stock |
|Unrestricted Use |1000 |
|Sales Orders |0 |
|Scheduled for Delivery |150 |

➢ [pic] (Exit)

Exercise 15: Picking Materials on Delivery Note

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Change ( Single Document |
|Trans Code |VL02N |

Enter the following information:

➢ Outbound Delivery Outbound delivery number from the previous exercise.

➢ [pic] (Enter)

The material delivery quantity is proposed.

Picking Tab

➢ Enter Pick quantity to match the proposed delivery quantity

➢ Verify that the storage location is Inventory

[pic] ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 16: Post Goods Issue

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Change ( Single Document |
|Trans Code | |

Enter the following information:

➢ Outbound Delivery Outbound delivery number from the previous exercise. ➢ Select [pic]

The system returns a message indicating change to the delivery note.

➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 17: Check Stock Status

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( |
| |Environment ( Stock ( Stock Overview |
|Trans Code | |

Enter the following information:

Database selections ➢ Material: SPEN_ _ _ ➢ Plant: P999 ➢ Display version: 1 ➢ [pic] (Execute)

[pic]

➢ Select the plant line in the display.

➢ Select [pic]

➢ This will open a pop-up window showing the details of the inventory by stock type at the level you selected.

➢ Check the unrestricted use quantity (Unrestricted use) stock type ➢ Check the sales orders quantity (Sales orders) stock type ➢ Check the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
|Plant | |
| Storage Location | |
|Stock Type |Quantity |
|Unrestricted Use |850 |
|Sales Orders |0 |
|Scheduled for Delivery |0 |

➢ [pic] (Exit)

Exercise 18: Bill Customer

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Billing ( Billing Document ( Create |
|Trans Code |VF01 |

The system will default the last delivery document created. ➢ [pic] (Execute)
The system displays the customer and the materials on the delivery with total values to be billed. ➢ Record the total amount billed to the customer: $________300 (#150 Y COST 187.5)____________ ➢ [pic] (Save)
Record the billing document number that is displayed at the bottom of the screen _______90000012_________ ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 19: Post Receipt of Customer Payment

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Receivable ( |
| |Document Entry ( Incoming Payments |
|Trans Code |F-28 |

Enter the following information:

➢ Document Date: Today’s date ➢ Company Code: C999 ➢ Currency/Rate: USD

Bank data: ➢ Account: 100999 ➢ Amount: Enter the amount of the payment (from sales order)

Open item selection ➢ Account: Enter Your customer # (Created in Exercise 4)
[pic]

➢ Select [pic] ➢ Review the balance.
[pic]

➢ Double click on “USD gross” amount for the Customer Invoice until “Not assigned” is $0.00

[pic]

➢ [pic] (Save)

➢ Record the document number ______________________ 1400000009 ➢ [pic] (Exit)

➢ [pic]

Record the system message:
|Message |
| |

Exercise 20: Document Flow

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Display |
|Trans Code |VA03 |

➢ Enter your . ➢ Select the following from the System Menu: Environment ( Display document flow

The system displays a list of documents associated with the order.

➢ Click on the line of the GD goods issue: delvy 49000….### ➢ Select [pic] ➢ Select [pic] to view the account postings for this goods movement. ➢ [pic] (Back) twice to get to the overview screen

It can be seen that the:
1. The entire document flow is shown.
1. There are no open documents.
1. The business cycle is complete.

[pic]

Note: You can view the document flow from the Sales Order, Delivery or Billing screens.

➢ Click on the line of the Standard Order ➢ Select the [pic]

➢ The document flow can be seen in greater detail.

➢ Click on the line of the Outbound Delivery

➢ Select the [pic]

➢ [pic] (Continue)

➢ [pic] (Exit) Twice To return to SAP Easy Access Menu
Unit 3:
|Purpose of Unit |
|The purpose of Unit 3 is to establish the Organizational Structure for Financial Accounting (FI). Once the various organizational elements|
|are defined they will need to be assigned. This unit will establish the core structure necessary to conduct financial transactions within |
|the system. |

Exercise 21: Create Company Code

|Purpose of Exercise |
|The purpose of this exercise is to define a company code. A company code represents a legal organizational entity and a separate |
|accounting unit in Financial Accounting (FI). This organizational element is often referred to as a balanced set of books. The company |
|code is the level at which all accounting transactions are captured. |

** Instructors note: If table is locked by one user, use T-code V/LE Then execute

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Definition ( Financial Accounting ( |
| |Edit, Copy, Delete, Check Company Code |
|Trans Code |SPRO |

Double click on Edit Company Code Data
Enter the following information: ➢ Click on the [pic] button. ➢ Company Code = C_ _ _ (where _ _ _ is your student number) ➢ Company Name = (Your Name) Pen Inc. (e.g., John Pen Inc.)
Additional data ➢ City = Vermillion ➢ Country = US ➢ Currency = USD ➢ Language = EN ➢ Select [pic] (Address)
Name
➢ Name = (Your Name) Pen Inc. (e.g., John Pen Inc.)
Search Term ➢ Search term = _ _ _ (Your student number)
Address
➢ Street = 123 Forest Avenue ➢ Postal code = 57069 ➢ City = Vermillion ➢ Country key = US ➢ Region = SD ➢ [pic] (Copy) ➢ [pic] (Save) ➢ [pic] (Copy)
Record the system message:
|Message |
| |

➢ [pic] (Exit) ➢ [pic] (Cancel)

Exercise 22: Create Chart of Accounts

|Purpose of Exercise |
|The purpose of this exercise is to copy an existing Chart of Accounts into your own Chart of Accounts. This is necessary due to the |
|complicated process of establishing the linkages necessary to create your own retained earnings account. A Chart of Accounts (CPEN) was |
|established as the basis for your Chart of Accounts – CPEN contains only a retained earnings account with all the linkages already |
|established. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( General Ledger Accounting ( G/L Accounts ( |
| |Master Data ( Preparations ( Edit Chart of Accounts List |
|Trans Code |SPRO |

Enter the following information: ➢ Click on the [pic] button. ➢ Chart of Accts: C_ _ _ ➢ Description: Chart of Accounts – Pen Inc_ _ _
General specifications ➢ Maint. Language: English ➢ Length of G/L Account Number: 6
Integration
➢ Controlling integration Manual creation of cost elements ➢ [pic] (Enter) ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 23: Assign Company Code to Chart of Accounts

|Purpose of Exercise |
|The purpose of this exercise is to assign your company code to your chart of accounts. A company code can have only one chart of accounts.|
|A chart of accounts can have more that one company code. |
| |
|If you have several legal entities within your enterprise, it would make sense to have all of the entities use the same chart of accounts. |
|This would facilitate the creation of consolidated financial statements. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( General Ledger Accounting ( G/L Accounts ( |
| |Master Data ( Preparations ( Assign Company Code to Chart of Accounts |
|Trans Code |SPRO |

Enter the following information: ➢ Select your company code C_ _ _ ➢ Chrt/Accts C_ _ _ ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 24: Assign Company Code to Fiscal Year Variant

|Purpose of Exercise |
|The purpose of this exercise is to assign your company code to a fiscal year variant. A fiscal year variant is used to define the |
|following: |
|how many posting periods a fiscal year has |
|how many special periods you need |
|how the system is to determine the posting periods when posting |
| |
|When defining your fiscal year, you have the several options: |
|Your fiscal year is the calendar year |
|Your fiscal year is not the same as the calendar year and is not year-dependent |
|Your fiscal year is not the same as the calendar year and is year-dependent |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Financial Accounting Global Settings ( Fiscal Year ( |
| |Assign Company Code to a Fiscal Year Variant |
|Trans Code |SPRO |

Enter the following information: ➢ Select your Company code C_ _ _ ➢ Fiscal Year Variant K1 (Cal. Year, 1 Special Period) ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |
|SAVED |

Please notify your instructor if you encounter problems in saving your entry due to the table locking mechanism.

Exercise 25: Create Credit Control Area

|Purpose of Exercise |
|The purpose of this exercise is to create an organizational structure that is used to specify and control the credit limits for customers. |
| |
|A credit control area can include one or more company codes. Including more than one company code in an enterprise allows for the control |
|of a customer’s credit across all company codes assigned to that credit control area. It is not possible to assign a company code to more |
|than one credit control area. The credit limits must be specified in the same currency for all company codes in a credit control area. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Definition ( Financial Accounting ( |
| |Define Credit Control Area |
|Trans Code |SPRO |

Enter the following information: ➢ Click on the [pic] button. ➢ Cred. contr. area C_ _ _ ➢ Currency USD ➢ [pic] (Back) ➢ Description Pen Inc. Credit Control Dept._ _ _ ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 26: Assign Company Code to Credit Control Area

|Purpose of Exercise |
|This exercise has you assign your company code to the credit control area you created to manage your customers credit limits. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Assignment ( Financial Accounting ( |
| |Assign company code to credit control area |
|Trans Code |SPRO |

Enter the following information: ➢ Select your Company code C_ _ _ ➢ CCAr field C_ _ _ ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 27: Assign Permitted Credit Control Areas to Company Code

|Purpose of Exercise |
|In this activity you can enter additional credit control areas which are allowed for each company code, in addition to this default credit |
|control area. |
| |
|The control area assigned to the company code only acts as a default value and is used, for example, for crediting commitments in the case |
|of non-assignable incoming payments from customers. Otherwise, with every payment, the credit amount is deducted in the control area in |
|which it was also added (as previously). |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Account Receivable and Accounts Payable ( |
| |Credit Management ( Credit Control Account ( |
| |Assign Permitted Credit Control Areas to Company Code |
|Trans Code |SPRO |

Enter the following information: ➢ Click on the [pic] button. ➢ Company Code C_ _ _ ➢ Credit contr. area C_ _ _ ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Unit 4:

|Purpose of Unit |
|The purpose of Unit 4 is to establish the Organizational Structure for Material Management (MM). Once the various organizational elements |
|are defined they will need to be assigned. This unit will establish the core structure necessary to conduct material management |
|transactions within the system. |

Exercise 28: Verify Valuation Area

|Purpose of Exercise |
|The purpose of this exercise is to verify that the valuation area is set to plant level. |
| |
|Having the valuation set at the plant level facilitates plant level materials requirements planning. |

Navigation

|Menu Path: |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Definition ( Logistics – General ( |
| |Define valuation level |
|Trans Code: |SPRO |

The defined valuation level is preset at the plant level.

Exercise 29: Define Plant

|Purpose of Exercise |
|This exercise will allow you to create a plant. A plant is an organizational structure within our company. |
| |
|As an organizational structure, the plant is assigned to a company code. However a company code can have several plants. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Definition ( Logistics – General ( |
| |Define, copy, delete, check plant |
|Trans Code |SPRO |

➢ Double click on Define Plant ➢ Click on the [pic] button.
Enter the following information: ➢ Plant P_ _ _ (_ _ _ = your student number)

Detailed Information ➢ Factory calendar US ➢ Select [pic] (Address)

Name ➢ Name Pen Inc Warehouse_ _ _ ➢ Name 2 Plant _ _ _

Search Term ➢ Search term _ _ _

Street Address ➢ Street 123 Glen Avenue ➢ Postal code 57069 ➢ City Vermillion ➢ Country key US ➢ Region SD ➢ [pic] (Copy) ➢ [pic] (Save) ➢ [pic] (Copy)

Record the system message:
|Message |
| |

➢ [pic] (Exit) ➢ [pic] (Cancel)

Exercise 30: Define Storage Locations (Inventory and Quality)

|Purpose of Exercise |
|This exercise will have you create the locations where our inventory will be physically kept. |
| |
|A storage location is where the quantity of inventory is managed not the value. The value is managed at the plant level. |
| |
|A plant can have more than one storage location. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Definition ( Materials Management ( |
| |Maintain storage location |
|Trans Code |SPRO |

Enter the following information: ➢ Plant P_ _ _ ➢ [pic] (Continue) ➢ Click on the [pic] button. ➢ SLoc 10 ➢ Description Inventory ➢ SLoc 20 ➢ Description Quality ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 31: Define Purchasing Organization

|Purpose of Exercise |
|The purpose of this exercise is to create the Purchasing Organization. The purchasing organization procures materials and services, |
|negotiates conditions of purchase with vendors, and bears responsibility for such transactions. |
| |
|The purchasing organization is the organizational unit that subdivides an enterprise according to the requirements of purchasing. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Definition ( Materials Management ( |
| |Maintain purchasing organization |
|Trans Code |SPRO |

Enter the following information: ➢ Click on the [pic] button. ➢ Purch Organization: P_ _ _ ➢ Purch. Org. Descr.: Purchasing Org. _ _ _ ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 32: Create Purchasing Group

|Purpose of Exercise |
|This exercise has you create a purchasing group. A purchasing organization (such as created in the previous exercise) can be subdivided |
|into purchasing groups, which consist of buyers responsible for certain day-to-day purchasing activities (e.g., precious metals, services, |
|etc.). |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Purchasing ( Create Purchasing Groups |
|Trans Code |SPRO |

Enter the following information: ➢ Click on the [pic] button. ➢ Purchasing Group _ _ _ ➢ Desc Pur. Grp. Type in Your Name ➢ Tel. No. Pur. Grp 605 555 1414 ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 33: Assign Plant to Company Code

|Purpose of Exercise |
|This exercise has you assign your plant to your company code. This will facilitate the recording or tracking of transactions at the plant |
|level. Each plant must be assigned to a company code. A plant can only belong to one company code. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Assignment ( Logistics – General ( |
| |Assign plant to company code |
|Trans Code |SPRO |

Enter the following information: ➢ Click on the [pic] button. ➢ CoCd (Company Code): C_ _ _ ➢ Plnt (Plant): P_ _ _ ➢ [pic] (Enter) ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 34: Assign Purchasing Organization to Company Code

|Purpose of Exercise |
|The purpose of this exercise is to assign your purchasing organization to your company code. The assignment can be done differently based |
|on the type of purchasing your organization does. For example: |
|You can assign a purchasing organization to several company codes. This facilitates corporate-group-wide purchasing. |
|You can assign a purchasing organization to one company code. This facilitates company-specific purchasing. |
|You can assign a purchasing organization to no company code. This purchasing organization can then procure for all plants assigned to it, |
|without regard to the company code to which it belongs. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Assignment ( Materials Management ( |
| |Assign purchasing organization to company code |
|Trans Code |SPRO |

Enter the following information: ➢ Select your Purchasing Organization ➢ CoCd (Company Code): C_ _ _ ➢ [pic] (Enter) ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 35: Assign Purchasing Organization to Plant

|Purpose of Exercise |
|This exercise allows you to assign your purchasing organization to a plant for plant specific purchasing. |
| |
|A purchasing organization can be assigned to one or more plants. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Assignment ( Materials Management ( |
| |Assign Purchasing Organization to Plant |
|Trans Code |SPRO |

Enter the following information: ➢ Click on the [pic] button. ➢ POrg (Purchasing Organization): P_ _ _ ➢ Plnt (Plant): P_ _ _ ➢ [pic] (Enter) ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 36: Setup Parameter ID

|Purpose of Exercise |
|The purpose of exercise is to establish standard default entries for your user ID. |
| |
|The parameters established in this exercise provide the default information for your transaction screens. When establishing defaults for |
|your ID, you would generally not want to create default parameter values for entries that change frequently. |

Navigation

|Menu Path | |
| |System Menu: System ( User Profile ( Own Data |
|Trans Code | |

Select the Parameters tab
Enter the PID and Parameter Value in ALL CAPITALS as the parameter values are case sensitive! Enter the following Values:
|Parameter (PID) |Parameter Value |Description (this comes from the Parameter ID and does |
| | |not need to be entered by the user) |
|WRK |P_ _ _ |Plant |
|BUK |C_ _ _ |Company Code |
|EKG |_ _ _ |Purchasing Group |
|EKO |P_ _ _ |Purchasing Organization |
|FWS |USD |Currency Units |
|GJR |20XX (current year) |Fiscal Year |
|KPL |C_ _ _ |Chart of Accounts |

➢ [pic] (Enter) to display the short text description ➢ [pic] (Save)

Note: This process created a new session – you may close one session if you wish.

Record the system message:
|Message |
| |

To find the Parameter IDs: ➢ Navigate to the screen that holds the field that requires the parameter and hit F1 ➢ Select [pic] (Technical information) ➢ Then look for the three digit “Parameter ID” code on the Technical information screen. ➢ Enter this code in the parameter column followed by your most common value for that entry.

Unit 5:
|Purpose of Unit |
|The purpose of Unit 5 is to establish some of the Rules (internal controls) for Financial Accounting (FI). You have established the |
|organizational structure for FI and now you can begin to establish some rules with regard to the creation and of Master Data and |
|Transactions. |

Exercise 37: Create Account Groups

|Purpose of Exercise |
|The account group is a classifying feature within the G/L account master records. The account group is a required entry. |
| |
|The account group determines the fields for the entry screens if you create or change a master record in the company code. In the account |
|group a number range interval is defined to which accounts can be assigned. Field statuses for each account group control the behavior of |
|the fields when you are creating a general ledger account such as whether or not the field is required, suppressed, optional, or display |
|only. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( General Ledger Accounting ( G/L Accounts ( |
| |Master Data ( Preparations ( Define Account Group |
|Trans Code |SPRO |

Balance Sheet Accounts ➢ [pic] ➢ Chrt/Accts C_ _ _ ➢ Acct Group BS ➢ Name Balance Sheet Accounts ➢ From acct 100000 ➢ To account 399999 ➢ [pic] (Enter) ➢ Select C_ _ _, Group BS – Balance Sheet Accounts 100000 – 399999 ➢ [pic] ➢ Position Cursor on Account Control ➢ [pic] (Choose)
|Account Control |Suppress |Req. entry |Opt. entry |Display |
|Currency | | |X | |
| Tax category | | |X | |
| Reconciliation account |X | | | |
| Exchange Rate Difference |X | | | |
| Account managed in ext. system |X | | | |
| Only balances in local crcy | | |X | |
| Alternative account number |X | | | |
| Inflation key | | |X | |
| Tolerance group |X | | | |

➢ [pic] (NEXT)

|Account management |Suppress |Req. entry |Opt. entry |Display |
|Line Item Management | | |X | |
|Open item management | | |X | |
|Sort key | | |X | |
|Authorization group |X | | | |
|Administrator |X | | | |

➢ [pic] (Next)
|Document entry |Suppress |Req. entry |Opt. entry |Display |
|Reconcil.acct ready for input |X | | | |
|Field status group | |X | | |
|Post automatically only | | |X | |
|Supplement automatic postings | | |X | |

➢ [pic] (Save) ➢ [pic] (Back)

Income Statement Accounts ➢ [pic] ➢ Chrt/Accts C_ _ _ ➢ Acct Group PL ➢ Name Profit & Loss Accounts ➢ From acct 400000 ➢ To account 999999 ➢ [pic] (Enter) ➢ Select C_ _ _, Group PL – Profit & Loss Accounts 400000 – 999999 ➢ [pic] ➢ Position Cursor on Account Control ➢ [pic] (Choose)
|Account Control |Suppress |Req. entry |Opt. entry |Display |
| Currency | | |X | |
| Tax category | | |X | |
| Reconciliation account |X | | | |
| Exchange rate difference |X | | | |
| Account managed in ext. system |X | | | |
| Only balances in local crcy | | |X | |
| Alternative account number |X | | | |
| Inflation key |X | | | |
|Tolerance group |X | | | |

➢ [pic] (Next) ➢
|Account management |Suppress |Req. entry |Opt. entry |Display |
| Line Item Management | | |X | |
| Open item management |X | | | |
| Sort key | | |X | |
| Authorization group |X | | | |
| Administrator |X | | | |

➢ [pic] (Next)
|Document entry |Suppress |Req. entry |Opt. entry |Display |
|Reconcil.acct ready for input |X | | | |
|Field status group | |X | | |
|Post automatically only | | |X | |
|Supplement automatic postings |X | | | |

➢ [pic] (Save) ➢ [pic] (Back)

Reconciliation Accounts ➢ [pic] ➢ Chrt/Accts C_ _ _ ➢ Acct Group RA ➢ Name Reconciliation Accounts ➢ From acct 110000 ➢ To account 310000 ➢ [pic] (Enter) ➢ [pic] (Save) ➢ Select C_ _ _, Group RA - Reconciliation Accounts 110000 – 300999 ➢ [pic] ➢ Position Cursor on Account Control ➢ [pic] (Choose)
|Account Control |Suppress |Req. entry |Opt. entry |Display |
| Currency | | |X | |
| Tax category |X | | | |
| Reconciliation account | |X | | |
| Exchange rate difference key |X | | | |
| Account managed in ext. system |X | | | |
| Only balances in local crcy | | |X | |
| Alternative account number |X | | | |
| Inflation key |X | | | |
| Tolerance group |X | | | |

➢ [pic] (Next) ➢
|Account management |Suppress |Req. entry |Opt. entry |Display |
|Line Item Management | | |X | |
|Open item management |X | | | |
|Sort key | | |X | |
|Authorization group |X | | | |
|Administrator (Accounting Clerk) |X | | | |

➢ [pic] (Next)
|Document entry |Suppress |Req. entry |Opt. entry |Display |
|Reconcil.acct ready for input |X | | | |
|Field status group | |X | | |
|Post automatically only |X | | | |
|Supplement automatic postings |X | | | |

➢ [pic] (Save) ➢ [pic] (Back) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 38: Define Retained Earnings Account

|Purpose of Exercise |
|The purpose of this exercise is to designate an account as the retained earnings account in financial accounting. The retained earnings |
|account is tied to a variety of accounts and is used in closing the fiscal year. At the end of a fiscal year, the system carries forward |
|the balance of the P&L account to the retained earnings account. |

Navigation

|Menu Path: |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( General Ledger Accounting ( G/L Accounts ( |
| |Master Data ( Preparations ( Define Retained Earnings Account |
|Trans Code: |SPRO |

Enter the following information: ➢ Chart of Accounts C_ _ _ ➢ [pic] (Enter)
|P&L statmt |Account |
|RE |330_ _ _ |

➢ [pic] (Enter)
Acknowledge the warning [pic] by pressing ➢ [pic] (Enter) ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 39: Review Field Status Variant

|Purpose of Exercise |
|A field status variant groups together several field status groups. You assign a field status variant to each company code. |
| |
|The field status group specifies which fields are ready for input, which fields must be filled or which fields are suppressed when entering|
|documents. Specifying which fields are required, suppressed, optional, or display only when using the various general ledger accounts. A |
|field status group is assigned to a general ledger account when it is created. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Financial Accounting Global Settings ( Document ( |
| |Line Item ( Controls ( Define Field Status Variants |
|Trans Code |SPRO |

➢ Select VPEN ➢ Double click Field status groups ➢ Select ZALL, All Accounts ➢ [pic] ➢ Position Cursor on General Data ➢ [pic] (Choose)
|General Data |Suppress |Req. entry |Opt. entry |
|Assignment number | | |X |
|Text | | |X |
|Invoice Reference | | |X |
|Hedging | | |X |
|Collective Invoice | | |X |
|Reference specification 1/2 | | |X |
|Reference specification 3 | | |X |
|Inflation Index | | |X |

View fields statuses (Do not change – only review)

➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 40: Assign Company Code to Field Status Variant

|Purpose of Exercise |
|The purpose of this exercise is to assign your company code to the field status variant you just created. By doing this you will allow |
|your company code to use the field status variant and the groups that you created within the variant. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Financial Accounting Global Settings ( Document ( |
| |Line Item ( Controls ( Assign Company Code to Field Status Variants |
|Trans Code |SPRO |

Enter the following information: ➢ Select your Company Code C_ _ _ ➢ Fld stat. var. (Field Status Variant): VPEN ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Unit 6: Create General Ledger Accounts

|Purpose of Unit |
|The purpose of Unit 6 is to create the General Ledger Accounts necessary for the legal reporting requirements associated with a Balance |
|Sheet and an Income Statement. This includes: |
|Balance Sheet accounts for assets, liabilities and retained earnings |
|Income Statement for revenues and expenses |
| |
|The General Ledger Accounts will be created using the Rules you created in Unit 5: |
|BS = Balance Sheet Accounts (Assets and Liabilities) |
|PL = Profit & Loss Accounts (Revenues and Expenses) |
|RA = Reconciliation Accounts (Accounts Payable and Accounts Receivable) |

Exercise 41: Create Bank Account

|Purpose of Exercise |
|This exercise will create a general ledger account for your bank account. This is an asset balance sheet account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 100_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Balance Sheet Accounts ➢ Select Radio Button Balance sheet account

Description ➢ Short text: Bank (Checking) ➢ G/L acct long text Bank (Checking Account)

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select: “Only balances in local currency”

Account Management in Company Code ➢ Select: “Line item display” ➢ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |
Exercise 42: Create Accounts Receivable Reconciliation Account

|Purpose of Exercise |
|This exercise will create the Accounts Receivable Reconciliation account. This account is used to sum up customer accounts. Multiple |
|reconciliation accounts could be used you wanted to keep track of different customer accounts. This type of account is normally used |
|wherever there is a high volume of transactions that can be summarized into a single account for reporting on the Balance Sheet. This is |
|an asset on the Balance Sheet. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 110_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Reconciliation Accounts ➢ Select Radio Button Balance sheet account

Description ➢ Short text: AR Recon ➢ G/L acct long text Accounts Receivable Reconciliation

Control Data TAB
Account control in company code ➢ Currency USD ➢ Recon. acct for acct type: CUSTOMERS

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 43: Create Trading Goods Inventory Account

|Purpose of Exercise |
|This exercise will create a general ledger account for your trading goods inventory account. This is an asset balance sheet account that |
|records the value of the current inventory. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 201_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Balance Sheet Accounts ➢ Select Radio Button Balance sheet account

Description ➢ Short text: Inventory - Trading ➢ G/L acct long text Trading Goods Inventory

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select: “Only balances in local currency”

Account Management in Company Code ➢ Select: “Line item display” ➢ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ Select “Post automatically only” ➢ [pic] (Save)

Record the system message:
|Message |
| |
Exercise 44: Create Operating Supplies Inventory Account

|Purpose of Exercise |
|This exercise will create a general ledger account for your operating supplies inventory account. This is an asset balance sheet account |
|that records the value of the current inventory. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 203_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Balance Sheet Accounts ➢ Select Radio Button Balance sheet account

Description ➢ Short text: Operating Supplies ➢ G/L acct long text Operating Supplies Inventory

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select: “Only balances in local currency”

Account Management in Company Code ➢ Select: “Line item display” ➢ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ Select “Post automatically only” ➢ [pic] (Save)

Record the system message:
|Message |
| |
Exercise 45: Create Accounts Payable Reconciliation Account

|Purpose of Exercise |
|This exercise will create the Accounts Payable Reconciliation account. This account is used to sum up vendor accounts. Multiple |
|reconciliation accounts could be used you wanted to keep track of different vendor accounts. This type of account is normally used |
|wherever there is a high volume of transactions that can be summarized into a single account for reporting on the Balance Sheet. This is|
|a liability on the Balance Sheet. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 300_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Reconciliation Accounts ➢ Select Radio Button Balance sheet account

Description ➢ Short text: AP Recon ➢ G/L acct long text Accounts Payable Reconciliation

Control Data TAB
Account control in company code ➢ Currency USD ➢ Recon. acct for acct type: VENDORS

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 46: Create Goods Receipt / Invoice Receipt Account

|Purpose of Exercise |
|This exercise will create a general ledger account for your Goods Receipt / Invoice Receipt account. This is an asset balance sheet |
|account that records the value of a goods receipt from a vendor in the purchasing process prior to matching it up with and invoice from the|
|vendor. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 310_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Balance Sheet Accounts ➢ Select Radio Button Balance sheet account

Description ➢ Short text: GR/IR Account ➢ G/L acct long text Goods Receipt / Invoice Receipt Account

Control Data TAB
Account control in company code ➢ Currency USD ➢ Check box Only balances in local currency ➢ Tax category * (All tax types allowed) ➢ Select Posting without tax allowed

Account Management in Company Code ➢ Select Open Item Management ➢ Check Line item display ➢ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ Check “Post automatically only” ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 47: Create Output Tax Account

|Purpose of Exercise |
|This exercise will create a general ledger account for your output tax account. This is an asset balance sheet account that records the |
|value tax that has been accrued in this account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 320_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Balance Sheet Accounts ➢ Select Radio Button Balance sheet account

Description ➢ Short text: Accrued Tax - Output ➢ G/L acct long text Accrued Tax - Output

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select: “Only balances in local currency”

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 48: Create Input Tax Account

|Purpose of Exercise |
|This exercise will create a general ledger account for your input tax account. This is an asset balance sheet account that records the |
|value tax that has been accrued in this account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 321_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Balance Sheet Accounts ➢ Select Radio Button Balance sheet account

Description ➢ Short text: Accrued Tax - Input ➢ G/L acct long text Accrued Tax - Input

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select: “Only balances in local currency”

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 49: Create Retained Earnings Account

|Purpose of Exercise |
|This exercise will extend this account as well as add additional information to the Retained Earnings account created when you copied the |
|CPEN accounts into your C_ _ _ Chart of Accounts. |
| |
|A Retained Earnings account is a Balance Sheet account that records values to be carried forward from one period to the next. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 330_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Balance Sheet Accounts ➢ Select Radio Button Balance sheet account

Description ➢ Short text: Retained Earnings ➢ G/L acct long text Retained Earnings

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select: “Only balances in local currency”

Account Management in Company Code ➢ Select: “Line item display” ➢ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ Select “Post automatically only” ➢ [pic] (Save)

Record the system message:
|Message |
| |
Exercise 50: Create Common Stock Account

|Purpose of Exercise |
|This exercise will create a general ledger account for your common stock account. This is an asset balance sheet account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 350_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Balance Sheet Accounts ➢ Select Radio Button Balance sheet account

Description ➢ Short text: Common Stock ➢ G/L acct long text Common Stock _ _ _

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select: “Only balances in local currency”

Account Management in Company Code ➢ Select: “Line item display” ➢ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 51: Create Trading Goods Consumption Expense Account

|Purpose of Exercise |
|The purpose of this exercise is to create a Trading Goods Consumption Expense account. This Income Statement account will track the |
|expenses that are posted to this account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 721_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Profit & Loss Accounts ➢ Select Radio Button P&L statement acct

Description ➢ Short text: Trading Goods Exp. ➢ G/L acct long text Trading Goods Consumption/Expense

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select Posting without tax allowed

Account Management in Company Code ➢ Select Line item display ➢ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 52: Create Operating Supplies Expense Account

|Purpose of Exercise |
|The purpose of this exercise is to create an Operating Supplies Expense account. This Income Statement account will track the expenses |
|that are posted to this account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 740_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Profit & Loss Accounts ➢ Select Radio Button P&L statement acct

Description ➢ Short text: Supplies Expense ➢ G/L acct long text Supplies Expense

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select Posting without tax allowed

Account Management in Company Code ➢ Select Line item display ➢ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 53: Create Utilities Expense Account

|Purpose of Exercise |
|The purpose of this exercise is to create a Utilities Expense account. This Income Statement account will track the expenses that are |
|posted to this account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 750_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Profit & Loss Accounts ➢ Select Radio Button P&L statement acct

Description ➢ Short text: Utilities Expense ➢ G/L acct long text Utilities Expense Account

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select Posting without tax allowed

Account Management in Company Code ➢ Select Line item display ➢ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |
Exercise 54: Create Purchase Price Difference Expense Account

|Purpose of Exercise |
|The purpose of this exercise is to create a Purchase Price Difference Expense account. This Income Statement account will track the |
|expenses that are posted to this account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 760_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Profit & Loss Accounts ➢ Select Radio Button P&L statement acct

Description ➢ Short text: Pur Price Dif Acct ➢ G/L acct long text Purchase Price Difference Account

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select Posting without tax allowed

Account Management in Company Code ➢ Select Line item display ➢ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |
Exercise 55: Create Information Technology Expense Account

|Purpose of Exercise |
|The purpose of this exercise is to create a Information Technology Expense account. This Income Statement account will track the expenses |
|that are posted to this account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 770_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Profit & Loss Accounts ➢ Select Radio Button P&L statement acct

Description ➢ Short text: IT Expense ➢ G/L acct long text Information Technology Expense

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select Posting without tax allowed

Account Management in Company Code ➢ Select Line item display ➢ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |
Exercise 56: Create Miscellaneous Expense Account

|Purpose of Exercise |
|The purpose of this exercise is to create a Miscellaneous Expense account. This Income Statement account will track the expenses that are |
|posted to this account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 781_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Profit & Loss Accounts ➢ Select Radio Button P&L statement acct

Description ➢ Short text: Misc. Expense ➢ G/L acct long text Miscellaneous Expense

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select Posting without tax allowed

Account Management in Company Code ➢ Select Line item display ➢ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save)

Record the system message:
|Message |
| |
Exercise 57: Create Cost of Goods Sold Expense Account

|Purpose of Exercise |
|The purpose of this exercise is to create a Cost of Goods Sold Expense account. This Income Statement account will track the expenses that|
|are posted to this account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information:

➢ G/L Account: 790_ _ _ ➢ Company Code: C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Profit & Loss Accounts ➢ Select Radio Button P&L statement acct

Description ➢ Short text: Cost of Goods Sold ➢ G/L acct long text Cost of Goods Sold Expense

Control Data TAB
Account control in company code ➢ Currency USD ➢ Select Posting without tax allowed

Account Management in Company Code ➢ Select Line item display ➢ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ [pic] (Save) ➢ [pic] (Exit)
Record the system message:
|Message |
| |

Exercise 58: Run General Ledger List of Accounts Report

|Purpose of Exercise |
|This exercise will provide you with a report that summarizes all accounts assigned to your company code. Use this accounts to verify that |
|you have indeed created all the accounts you needed to create for your company. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Information System ( General Ledger Reports ( Master Data ( |
| |Chart of Accounts ( |
| |SAP Minimal Variant |
|Trans Code | |

Enter the following information:

➢ Chart of Accounts: C_ _ _ ➢ [pic] (Execute) ➢ Review the list of accounts

Verify details of:
|G/L Account |Description – Short Text |
| 100_ _ _ |Bank (Checking Account) |
| 110_ _ _ |Account Receivable Reconciliation |
| 201_ _ _ |Trading Goods Inventory |
| 203_ _ _ |Operating Supplies Inventory |
| 300_ _ _ |Accounts Payable Reconciliation |
| 310_ _ _ |Goods Receipt / Invoice Receipt Account |
| 320_ _ _ |Accrued Tax – Output |
| 321_ _ _ |Accrued Tax – Input |
| 330_ _ _ |Retained Earnings |
| 350_ _ _ |Common Stock |
| 721_ _ _ |Trading Goods Consumption / Expense |
| 740_ _ _ |Supplies Expense |
| 750_ _ _ |Utilities Expense |
| 760_ _ _ |Purchase Price Difference Account |
| 770_ _ _ |Information Technology Expense |
| 781_ _ _ |Miscellaneous Expense |
| 790_ _ _ |Cost of Goods Sold Expense |

➢ [pic] (Back) ➢ [pic] (Exit)
Record the system message:
|Message |
| |

Unit 7

|Purpose of Unit |
|The purpose of Unit 7 is to create the Rules (internal controls) and Master Data necessary for Material Management. This includes: |
|Rules that control how master data is created and how master data responds when used in transactions. |
|Master Data |
|Vendor Master Data – who you buy from |
|Material Master Data – what you buy |

Exercise 59: Vendor Account Groups

|Purpose of Exercise |
|This exercise is to have you review the different account groups that you will use to create your vendors. Account groups control the data|
|required to create vendors just as the account groups you created for general ledger accounts controlled the information required to create|
|general ledger accounts. |
| |
|This is a review only exercise (Do not change or save). |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Accounts Receivable and Accounts Payable ( |
| |Vendor Accounts ( Master Data ( |
| |Preparations for Creating Vendor Master Data ( |
| |Define Account Groups with Screen Layout (Vendors) |
|Trans Code |SPRO |

System Menu: Table View ( Change-->Display

➢ Select KRED - Vendor (int.number assgnmnt) ➢ [pic] (Details)

➢ Select General Data ➢ Select [pic]

➢ Review the required fields by double clicking on the various groups

DO NOT CHANGE ANY FIELDS ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 60: Create Vendor Master Accounting Record

|Purpose of Exercise |
|This exercise has you create the general and financial views of a vendor master record. Business transactions are posted to accounts and |
|managed using those accounts. A master record must be created for each account that you require. Vendor master records have three primary|
|views: |
|General Data |
|Financial Accounting Data – often referred to as company code data and |
|Purchasing Data |
|The master record can be created by financial accounting or purchasing. The record can be created with only that department’s view along |
|with the general view or it can be created centrally if all the information is known. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Payable ( Master Records ( Create |
|Trans Code |FK01 |

Enter the following information: ➢ Vendor: Leave blank ➢ Company code C_ _ _ ➢ Account group KRED ➢ [pic] (Enter)
Create Vendor: Address
Name
➢ Name: Promotions Ltd. _ _ _
Search Term ➢ Search term _ _ _(Your Student Number)

Address

➢ Postal code 95929 ➢ City Chico ➢ Country US ➢ Region CA
Communication
➢ Language English ➢ [pic] (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A ➢ [pic] (Enter)
Create Vendor: Payment transaction N/A ➢ [pic] (Enter)
Create Vendor: Accounting Information ➢ Recon. Account: 300_ _ _ ➢ [pic] (Enter)
Create Vendor: Payment transaction Accounting ➢ Payt term (Payment Terms): 0001 ➢ Select Check double inv. ➢ [pic] (Enter)
Create Vendor: Correspondence Accounting N/A

➢ [pic] (Save) ➢ Record the vendor number _________________ 0000100150

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 61: Create Vendor Master Purchasing Record

|Purpose of Exercise |
|This exercise has you create the purchasing view for the vendor master you created in the previous exercise. Since you have a vendor |
|number, this will be needed to complete the creation of the purchasing view. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Purchasing ( Master Data ( Vendor ( Purchasing ( Create |
|Trans Code |MK01 |

Create a purchasing view for your Promotions Ltd _ _ _ vendor. ➢ Vendor Internal # from previous exercise ➢ Purchasing Organization P_ _ _ ➢ Account group KRED. ➢ [pic] (Enter)
Create Vendor: Purchasing Data
Conditions
➢ Order Currency USD ➢ Terms of payment 0001 ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 62: Create Vendor Master Record Centrally

|Purpose of Exercise |
|This exercise has you create all three views of the vendor master (general, financial, and purchasing). |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Purchasing ( Master Data ( Vendor ( Central ( Create |
|Trans Code |XK01 |

Create all views for a new vendor called Slick Pens _ _ _.

➢ Vendor Leave Blank (system will generate the number) ➢ Company Code C_ _ _ ➢ Purchasing Organization P_ _ _ ➢ Account group KRED. ➢ [pic] (Enter)
Create Vendor: Address
Name
➢ Name Slick Pens _ _ _
Search Term ➢ Search term _ _ _(Your Student Number)

Address

➢ Postal code 53201 ➢ City Milwaukee ➢ Country US ➢ Region WI
Communication
➢ Language English ➢ [pic] (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A
Create Vendor: Payment transactions N/A
Create Vendor: Accounting Information ➢ Recon. Account = 300_ _ _
Create Vendor: Payment ➢ Payment term = 0001 ➢ Select Check double inv.
Create Vendor: Correspondence Accounting N/A
Create Vendor: Purchasing Data ➢ Order Currency = USD ➢ Terms of payment = 0001 ➢ [pic] (Save)

➢ Record the vendor number _________________ 0000100151

Record the system message:
|Message |
| |
Exercise 63: Create Vendor Master Record Centrally

|Purpose of Exercise |
|This exercise has you create all three views of the vendor master (general, financial, and purchasing). |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Purchasing ( Master Data ( Vendor ( Central ( Create |
|Trans Code |XK01 |

Create all views for a new vendor called Premier Pens _ _ _. ➢ Vendor Leave Blank (system will generate the number) ➢ Company Code C_ _ _ ➢ Purchasing Organization P_ _ _ ➢ Account group KRED. ➢ [pic] (Enter)
Create Vendor: Address
Name
➢ Name Premier Pens _ _ _
Search Term ➢ Search term _ _ _ (Your Student Number)

Address

➢ Postal code 70803 ➢ City Baton Rouge ➢ Country US ➢ Region LA
Communication
➢ Language English ➢ [pic] (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A
Create Vendor: Payment transactions N/A
Create Vendor: Accounting Information ➢ Recon. Account = 300_ _ _
Create Vendor: Payment ➢ Payment term = 0001 ➢ Select Check double inv.
Create Vendor: Correspondence Accounting N/A
Create Vendor: Purchasing Data ➢ Order Currency = USD ➢ Terms of payment = 0001 ➢ [pic] (Save)

➢ Record the vendor number _________________ 0000100152

Record the system message:
|Message |
| |
Exercise 64: Create Vendor Master Record Centrally

|Purpose of Exercise |
|This exercise has you create all three views of the vendor master (general, financial, and purchasing). |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Purchasing ( Master Data ( Vendor ( Central ( Create |
|Trans Code |XK01 |

Create all views for a new vendor called Supply Box _ _ _. ➢ Vendor Leave Blank (system will generate the number) ➢ Company Code C_ _ _ ➢ Purchasing Organization P_ _ _ ➢ Account group KRED. ➢ [pic] (Enter)
Create Vendor: Address
Name
➢ Name Boxes Inc _ _ _
Search Term ➢ Search term _ _ _ (Your Student Number)

Address

➢ Postal code 57101 ➢ City Sioux Falls ➢ Country US ➢ Region SD
Communication
➢ Language English ➢ [pic] (Enter) Note: Page forward past views that do not contain relevant information…
Create Vendor: Control N/A
Create Vendor: Payment transactions N/A
Create Vendor: Accounting Information ➢ Recon. Account = 300_ _ _
Create Vendor: Payment ➢ Payment term = 0001 ➢ Select Check double inv.
Create Vendor: Correspondence Accounting N/A
Create Vendor: Purchasing Data ➢ Order Currency = USD ➢ Terms of payment = 0001 ➢ [pic] (Save)

➢ Record the vendor number _________________ 0000100153

Record the system message:
|Message |
| |
Exercise 65: Initialize the Fiscal Period for Company Code

|Purpose of Exercise |
|The purpose of this exercise is to initialize the fiscal period for your company code. This allows for the movement of materials and will |
|facilitate your ability to conduct transactions. Great care needs to be utilized when carrying out this exercise. |
| |
|Note: If you create an initial posting period in the future, no transactions will be possible until that period. You will then need to |
|start over at the beginning of the exercises. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Logistics – General ( Material Master ( Basic Settings ( |
| |Maintain Company Codes for Materials Management |
|Trans Code |SPRO |

Enter the following information for your Company Code: ➢ Year 20XX (current year) ➢ Pe (Period) Enter the current period (1=January; 2=February, etc.) ➢ Select ABp (allow posting to previous period) ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 66: Maintain Plant Parameters for Materials Management

|Purpose of Exercise |
|In this exercise you will specify the plant parameters you will need for material requirements planning. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Consumption-Based Planning ( Plant Parameters ( Carry Out Overall Maintenance of Plant |
| |Parameters |
|Trans Code |SPRO |

Enter the following information

➢ Select [pic] ➢ Plant P_ _ _ ➢ Select [pic] ➢ Select [pic] ➢ Select [pic] ➢ Plant P_ _ _ ➢ Select [pic]
Environment
➢ Select [pic]
Number Ranges ➢ Select [pic] ➢ Assign no. range 01 to your plant [pic] (Save) [pic] (Back) ➢ Select [pic] ➢ Assign no. range 01 to your plant [pic] (Save) [pic] (Back) ➢ Select [pic] ➢ Assign no. range 01 to your plant [pic] (Save) [pic] (Back) ➢ Select [pic] ➢ Assign no. range 01 to your plant [pic] (Save) [pic] (Back) ➢ Select [pic] ➢ Assign no. range 01 to your plant [pic] (Save) [pic] (Back twice)

Master data

➢ Select [pic] ➢ Select [pic] ➢ Plant: P_ _ _ ➢ MRP controller _ _ _ and description (Your name) ➢ [pic] (Save) [pic] (Back three times) ➢ Select [pic] ➢ Select [pic] ➢ Plant P_ _ _ ➢ Marg. _ _ _ ( Your Student Number) ➢ Op.Per. 1 (Workdays prior to order start) ➢ Fl Bef 1 (Workdays between order start and scheduled start) ➢ Fl After 1 (Workdays between order due date and scheduled finish date) ➢ Rel. Per: 1 (Workdays in release period) ➢ [pic] (Save) [pic] (Back twice)
Planned Orders ➢ Select [pic] ➢ Number of planned orders 1 ➢ [pic] (Save) [pic] (Back) ➢ Select [pic] ➢ Select your plant ➢ Avail. Check Rule PP ➢ [pic] (Save) [pic] (Back)
Reporting
➢ Select [pic] ➢ Select Display list ➢ Frequency 1 ➢ [pic] (Save) [pic] (Back)
Planning Run ➢ Select [pic]
Plant parameters ➢ Select Scheduling: Info Rec/Agreemt ➢ Schedule lines . 3 (Schedule Lines) ➢ Unknown Acct Assignment U (Unknown) ➢ [pic] (Save) [pic] (Back two times) ➢ Select [pic] ➢ Planning horizon 15 ➢ [pic] (Save) [pic] (Back three times)

Exercise 67: Activate Material Requirements Planning

|Purpose of Exercise |
|This exercise activates Material Requirements Planning for your plant. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Consumption-Based Planning ( Planning ( |
| |Activate Material Requirements Planning |
|Trans Code |SPRO |

Enter the following information: ➢ Select [pic] ➢ Select Activate requirements planning for your plant ➢ [pic] (Save) [pic] (Back twice)

Record the system message:
|Message |
| |

Exercise 68: Define Attributes for Material Types

|Purpose of Exercise |
|The purpose of this exercise is to define the attributes for the material types. The attributes for a material type determine the |
|functions allowed for materials of that category (HAWA, HIBE, etc.). Each material type has specific functions and views required to |
|maintain the data. |
| |
|Since this is client level configuration is shared by everyone, therefore in this exercise you will only have to review the settings |
|established by the Instructor. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Logistics – General ( Material Master ( Basic Settings ( Material Types ( |
| |Define Attributes of Material Types |
|Trans Code |SPRO |

➢ Select HAWA (Training Goods) ➢ Double Click Quantity/value updating

[pic]

➢ Qty updating Select ➢ Value update Select
[pic]
➢ [pic] (Save) ➢ [pic] (Back
Complete the same set of operations for HIBE (Operating Supplies), FERT (Finished Goods) and ROH (Raw Materials) after you are done with HAWA. ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 69: Create Material Master for Trading Goods

|Purpose of Exercise |
|This exercise will have you create the trading good materials that will be necessary for your company. The Material Master has several |
|views as you saw in the previous exercise when looking at the material type attributes. The views required are dependent on the type of |
|material and the functionality required by the company. |
| |
|This exercise will also introduce you to the use of defaults in the creation of material master data. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Material Master ( Material ( |
| |Create (Special) ( Trading Goods |
|Trans Code |MMH1 |

First set the defaults (you may need to select the industry sector prior to setting the defaults)

➢ Select industry sector Retail

**Important! The following steps are done through the system menu, the menu across the top of the screen. Do not click on the buttons, as they will not give complete information.

System Menu: Defaults( Industry Sector Retail ➢ [pic] (Enter)

System Menu: Defaults( Views ➢ Select the following views: Basic data 1 Purchasing MRP 1 MRP 2 MRP 3 General Plant Data/Storage 1 Accounting 1 (Deselect the Sales Views if selected)

➢ Select Create views selected ➢ [pic] (Enter)

System Menu: Default( Organization levels… Copy from… Plant: P_ _ _ P_ _ _

All other fields should be blank. Remove all references to 999. If there is a field for Company Code, enter C_ _ _ and C_ _ _ in copy from field.

➢ Leave storage location blank (storage locations will be created automatically) ➢ [pic] (Enter)

Enter the following information to create the materials:

➢ Material BPEN_ _ _ ➢ [pic] (You may need to press enter once or twice to pass the views and organization level selections if you did not indicate that you only wanted to view these on request)

Use the information following table for the inputs into the material master. Repeat the process for each of the materials.

Use your student number for all entries where _ _ _ is indicated.

Use the following information to create the materials
|Material Name |BPEN_ _ _ |CPEN_ _ _ |PPEN_ _ _ |Box_ _ _ |
|Basic data 1 View |
|Description |Barrel Pen |Click Pen |Premium Pen |Pen Box |
|Base Unit of Measure |Each (EA) |Each (EA) |Each (EA) |Each (EA) |
|Material Group |01 |01 |01 |01 |
|Gross Weight / Unit |1 Oz |1 Oz |2 Oz |1 Oz |
|Net Weight / Unit |1 Oz |1 Oz |2 Oz |1 Oz |
|Purchasing View |
|Purchasing Group |_ _ _ |_ _ _ |_ _ _ |_ _ _ |
|MRP 1 View |
|MRP Type |PD |PD |PD |PD |
|MRP Controller |_ _ _ |_ _ _ |_ _ _ |_ _ _ |
|Lot size |EX |EX |EX |EX |
|Minimum Lot Size |12 |12 | |144 |
|MRP 2 View |
|Planned Deliv. Time |3 |3 |6 |3 |
|SchedMargin key |_ _ _ |_ _ _ |_ _ _ |_ _ _ |
|Safety Stock |500 |150 |20 |500 |
|MRP 3 View |
|Availability check |02 |02 |02 |02 |
|Accounting 1 View |
|Valuation Class |3100 |3100 |3100 |3100 |
|Moving price |$ 0.65 |$ 1.50 |$ 3.00 |$ 0.20 |
|Price Unit |1 |1 |1 |1 |

➢ [pic] (Save after each material)

Record the system messages:
|Message |
| |
| |
| |
| |

Exercise 70: (Optional) Create Material Master for Operating Supplies

|Purpose of Exercise |
|This exercise will have you create the operating supplies that will be necessary for your company. The Material Master has several views |
|as you saw in the previous exercise when looking at the material type attributes. The views required are dependent on the type of material|
|and the functionality required by the company. |
| |
|Use the same default information for this exercise that you used when creating the trading good material master data. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Material Master ( Material ( |
| |Create (Special) ( Operating Supplies |
|Trans Code |MMI1 |

Enter the following information:

➢ Enter material: TAPE_ _ _

➢ [pic] (Enter)
Use the following information to create the materials
| |
|Material |Tape_ _ _ |Tissue _ _ _ |Paper_ _ _ |Forms_ _ _ |
|Basic data 1 View |
|Description |Tape |Tissue |Paper |Forms |
|Base Unit of Measure |Each (EA) |Carton (CAR) |Each (EA) |Carton (CAR) |
|Material Group |01 |01 |01 |01 |
|Gross Weight / Unit |8 Oz |1 lb |1 lb |30 lb |
|Net Weight / Unit |8 Oz |1 lb |1 lb |30 lb |
|Purchasing |
|Order Unit |DZ | |CV | |
|Conversion factor for U of M |1 = 12 | |1 = 10 | |
|Purchasing Group |_ _ _ |_ _ _ |_ _ _ |_ _ _ |
|MRP 1 View |
|MRP Type |PD |PD |PD |VB |
|Reorder Point | | | |1 |
|MRP Controller |_ _ _ |_ _ _ |_ _ _ |_ _ _ |
|Lot size |FX |EX |FX |EX |
|Minimum Lot Size | |1 | |1 |
|Fixed lot size |12 | |10 | |

Continue on next page…

|MRP 2 View |
|Planned Deliv. Time |1 |1 |2 |5 |
|SchedMargin key |_ _ _ |_ _ _ |_ _ _ |_ _ _ |
|Safety Stock |10 |10 |2 |1 |
|MRP 3 View |
|Availability check |02 |02 |02 |02 |
|Accounting 1 View |
|Valuation Class |3030 |3030 |3030 |3030 |
|Moving price |$ 9.60 |$ 2.50 |$ 35.50 |$ 52.50 |
|Price Unit |12 |1 |10 |1 |

➢ [pic] (Save after each material)

Record the system message:
|Message |
| |
| |
| |
| |

Unit 8:

|Purpose of Unit |
|The purpose of Unit 8 is to establish some of the rules that will control the financial accounting (FI) transactions. In addition to the |
|rules document number ranges will be established and a payment program will be established. |
| |
|Once these rules and other parameters are established you will test your system in the next unit. |

Exercise 71: Define Posting Periods Variant

|Purpose of Exercise |
|This exercise will define the variant to which the posting period will be assigned. Financial accounting (FI) posting periods will be |
|opened to allow transactions to be tracked by period. This variant will then be assigned to your company code. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Financial Accounting Global Settings ( Document ( Posting Periods ( Define Variants for Open |
| |Posting Periods |
|Trans Code |SPRO |

Enter the following information: ➢ Click on [pic] ➢ Variant V_ _ _ ➢ Name Posting Period Variant _ _ _ ➢ [pic] (Save) ➢ [pic] (Back twice)

Record the system message:
|Message |
| |

Exercise 72: Open and Close Posting Periods

|Purpose of Exercise |
|The purpose of this exercise is to establish when the posting periods will be effective. In addition to establishing the open posting |
|periods for financial accounting, you will also define the additional special closing periods. This will be in accord with the fiscal year|
|variant (K1 – calendar year with 1 special closing period) you set up earlier. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Financial Accounting Global Settings ( Document ( Posting Periods ( Open and Close Posting |
| |Periods |
|Trans Code |SPRO |

Enter the following information: ➢ Click on[pic] ➢ Var. V_ _ _ ➢ A + (Valid for all accounts)
Leave account columns blank
Open periods 1 to 12 plus one extra period for current fiscal year by typing the following: ➢ From per 1 1 ➢ Year 20XX (current year) ➢ To period 12 ➢ Year Current year + 3 years ➢ From per 2 13 ➢ Year 20XX (current year) ➢ To period 13 ➢ Year Current year + 3 years ➢ [pic] (Save) ➢ [pic] (Back twice)

Record the system message:
|Message |
| |

Exercise 73: Assign Posting Period Variant to Company Code

|Purpose of Exercise |
|This exercise will have you assign the posting period variant to your company code. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Financial Accounting Global Settings ( Document ( Posting Periods ( Assign Variants to |
| |Company Code |
|Trans Code |SPRO |

Enter the following information: ➢ Find your Company Code C_ _ _ ➢ Variant V_ _ _ ➢ [pic] (Save) ➢ [pic] (Back)

Record the system message:
|Message |
| |

Exercise 74: Create Tolerance Groups for Account Postings

|Purpose of Exercise |
|The purpose of this exercise is to set up the tolerances you will use for the entry of financial accounting (FI) documents. A blank group |
|is a valid tolerance group. By creating a blank group code the system will apply these rules as defaults unless a specific group is |
|entered resulting in any person not assigned to another group by default will be assigned to this group |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Financial Accounting Global Settings ( Document ( Line Item ( Define Tolerance Groups for |
| |Employees |
|Trans Code |SPRO |

Enter the following information: ➢ Click on the [pic] button. ➢ Group Leave blank ➢ Company code C_ _ _

Upper limits for posting procedures

➢ Amount per document 1,000,000 ➢ Amount per open item account item 100,000 ➢ Cash discount per line item 5%

Permitted payment differences

➢ Revenue 100 10% 10 ➢ Expense 100 10% 10 ➢ [pic] (Enter) ➢ [pic] (Save) ➢ [pic] (Back twice)

Record the system message:
|Message |
| |

Exercise 75: Setup Payment Program

|Purpose of Exercise |
|The payment program allows the company to have flexibility in paying bills. |
|Example 1 |
|Company code 0001 pays its own items and the items of company codes 0002 and 0003. All items are grouped into one payment. |
|Company code |
|Paying company code |
|Sending company code |
| |
|0001 |
|0001 |
|0001 |
| |
|0002 |
|0001 |
|0001 |
| |
|0003 |
|0001 |
|0001 |
| |
|Example 2 |
|Company code 0001 pays its own items and the items of company codes 0002 and 0003. However, a separate payment is created for each company |
|code. |
|Company code |
|Paying company code |
|Sending company code |
| |
|0001 |
|0001 |
|0001 |
| |
|0002 |
|0001 |
|0002 |
| |
|0003 |
|0001 |
|0003 |
| |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Accounts Receivable and Accounts Payable ( |
| |Business Transactions ( Outgoing Payments ( |
| |Automatic Outgoing Payments ( |
| |Payment Method/Bank Selection for Payment Program ( |
| |Setup All Company Codes for Payment Transactions |
|Trans Code |SPRO |

Enter the following information: ➢ Click on the [pic] button. ➢ Company Code C_ _ _ ➢ [pic] (Enter) ➢ Sending company code C_ _ _ (your company code) ➢ Paying company code C_ _ _ (your company code) ➢ [pic] (Save) ➢ [pic] (Back twice)

Record the system message:
|Message |
| | Exercise 76: Create Tolerance Groups for Accounts Receivable and Accounts Payable

|Purpose of Exercise |
|This exercise will create tolerance groups that contain rules that affect cash discount and payment difference processing. These rules |
|become effective during payment entry. |
| |
|As with earlier tolerances, a blank group field means that these rules will apply to all persons not assigned to a specific group. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Accounts Receivable and Accounts Payable ( |
| |Business Transactions ( Outgoing Payments ( Manual Outgoing Payments ( Define Tolerances (Vendors) |
|Trans Code |SPRO |

Enter the following information: ➢ Click on the [pic] button. ➢ Company Code C_ _ _ ➢ Tolerance group Leave blank ➢ Tolerance group description DEFAULT _ _ _

Permitted Payment Differences

➢ Gain o Amount 10 o Percent 1 ➢ Loss o Amount 1 o Percent 1

Specifications for Posting Residual Items from Payment Differences

➢ Select Payment Term from Invoice ➢ Select Only grant partial cash disc ➢ [pic] (Enter) ➢ [pic] (Save) ➢ [pic] (Back twice)

Record the system message:
|Message |
| |

Exercise 77: Create Financial Accounting (FI) Document Numbers

|Purpose of Exercise |
|The purpose of this exercise is to have you establish which number ranges are assigned to the company code. Each document in the system is|
|unique based on the following: |
|Company Code |
|Fiscal Year |
|Document Number |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Financial Accounting Global Settings ( Document ( Document Number Ranges ( Copy to Company |
| |Code |
|Trans Code |SPRO |

Enter the following information:
Source Company Code Details ➢ Company code US01
Target Company Code Details ➢ Company code C_ _ _ ➢ [pic] (Execute) ➢ [pic] to accept the message. ➢ Review the information ➢ [pic] (Back twice)

Record the system message:
|Message |
| |

Unit 9:

|Purpose of Unit |
|The purpose of Unit 9 is to post your initial cash investment and conduct and initial test on the system by posting the purchase of some |
|supplies. |

Exercise 78: Review Document Types

|Purpose of Exercise |
|The purpose of this exercise is to review the different type of documents you will be using. A document type is used to; distinguish |
|between different types of business transactions, the document type controls which account type that you are allowed to post (G/L account, |
|customer, vendor, fixed assets….), and a document type is assigned to a specific document number range. Below are listed a few of the |
|document types that we will be using throughout this course. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Financial Accounting Global Settings ( Document ( Document Header ( Define Document Types |
|Trans Code |SPRO |

| |
|[pic] (Change -> Display) |
| |
|Make sure the title of the screen is: Display View “Document Types”; Overview |
| |
|Select the following document types and record the Document Number Ranges |
| |
|Review the details of: |
|Document type |
|Document |
|Document Number Range |
| |
|DR |
|Customer invoice |
|18 |
| |
|DZ |
|Customer payment |
|14 |
| |
|KR |
|Vendor invoice |
|19 |
| |
|KZ |
|Vendor payment |
|15 |
| |
|RE |
|Invoice – Gross |
|51 |
| |
|SA |
|G/L account document |
|01 |
| |
|WA |
|Goods issue |
|49 |
| |
|WE |
|Goods receipt |
|50 |
| |
| |
|[pic] (Details) list the Documents Number Range in the table above. |

➢ [pic] (Back twice)
Record the system message:
|Message |
| |

Exercise 79: Post Initial Cash Investment by Owners

|Purpose of Exercise |
|The purpose of this exercise is to test your initial FI setup. The business scenario is that you ingest $750,000 to start up your |
|business. You need to account for this transaction in your Financial Accounting System. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Posting( |
| |Enter G/L Account Document |
|Trans Code |FB50 |

Enter the following information:
Basic data Tab ➢ Document Date Today’s date ➢ Currency USD ➢ Company Code (Your code should default)
On the first line Enter: ➢ G/L acct 100_ _ _ (Bank - Checking) ➢ D/C Debit ➢ Amount in doc.curr. $ 750,000
On the second line Enter: ➢ G/L acct 350_ _ _ (Common Stock) ➢ D/C Credit ➢ Amount in doc.curr. $ 750,000 ➢ [pic] (Enter) ➢ Use the [pic] button to see if the postings are correct. ➢ [pic] (Post)

Record the system message:
|Message |
| |
|100000000 was post in company code 013 |
Exercise 80: Post Purchase of Operating Supplies

|Purpose of Exercise |
|The purpose of this exercise is to test your initial FI setup. The business scenario is that you need some office supplies immediately. |
|You drive down to Office Supply Depot and buy $75 of supplies (paper, folders, etc) and pay for the purchase with a company check. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Posting( |
| |Enter G/L Account Document |
|Trans Code | |

Enter the following information:
Basic data Tab ➢ Document Date Today’s date ➢ Currency USD ➢ Company Code (Your code should default)
On the first line Enter: ➢ G/L acct 740_ _ _ (Supplies Expense Account) ➢ D/C Debit ➢ Amount in doc.curr. $ 75
On the second line Enter: ➢ G/L acct 100_ _ _ (Bank - Checking) ➢ D/C Credit ➢ Amount in doc.curr. $ 75 ➢ [pic] (Enter) ➢ Use the [pic] button to see if the postings are correct. ➢ [pic] (Post)

Record the system message:
|Message |
| |
|100000001 was post in company code 013 |

➢ [pic] (Exit) ➢ [pic] (To return to the Easy Access Menu)

Exercise 81: Display and Review General Ledger Account Balances and Individual Line Items

|Purpose of Exercise |
|The purpose of this exercise is to Display the General Ledger Account balance and line item. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Account ( |
| |Display Balances |
|Trans Code | |

Enter the following information: ➢ G/L Account 100_ _ _ ➢ Company code C_ _ _ ➢ Fiscal year 20XX (current year) ➢ [pic] (Execute) ➢ Record the entry below ➢ [pic] (Back) ➢ G/L Account 350_ _ _ ➢ [pic] (Execute) ➢ Record the entry below ➢ [pic] (Back) ➢ G/L Account 740_ _ _ ➢ [pic] (Execute) ➢ Record the entry below

Record the balances for the current period
|Account |Period |Debit |Credit |Balance |Cumulative |
| | | | | |Balance |
|350_ _ _ |10 | |750000- |750000 |750000- |
|740_ _ _ |10 |75 | |75 |75 |

➢ [pic] (Back)

Business Case Scenario

|Purpose of Exercise |
|Pen Inc. has rented more warehouse space and is about to receive the invoice for the first month’s lease. In order to do this, you must |
|create a new vendor and add an expense account for rent. |

Unit 10:

|Purpose of Unit |
|The purpose of Unit 10 is to test your systems ability to receive invoices from vendors and post payment to the vendors account. |

Exercise 82: Create Vendor Master Record for Landlord

|Purpose of Exercise |
|The purpose of this exercise is to create a new vendor. The Chief Financial Officer has requested you create a new vendor account for |
|Tanager Leasing – the firm from which you are renting your new office and warehouse space. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Payable ( Master Records ( Create |
|Trans Code |FK01 |

Enter the following information: ➢ Vendor Leave blank ➢ Company Code C_ _ _ ➢ Account group KRED
Reference
➢ Reference (one of your other vendors) ➢ Company code C_ _ _ ➢ [pic] (Enter)
Create Vendor: Address
Name
➢ Name Tanager Leasing _ _ _
Search Term ➢ Search term _ _ _
Street Address ➢ Postal code 57069 ➢ City Vermillion ➢ Country US ➢ Region SD ➢ Language EN ➢ [pic] (Enter three times)

Create Vendor: Accounting information Accounting
Accounting Information ➢ Recon. account 300_ _ _ ➢ [pic] (Enter)
Create Vendor: Payment transactions Accounting
Payment data ➢ Payt Terms 0001 ➢ Select Chk double inv. ➢ [pic] (Save) ➢ [pic] (Back)
Record the system message:
|Message |
|Vendor 100157 |
Exercise 83: Create Rent Expense Account

|Purpose of Exercise |
|This exercise has you create and new expense account for rent in your chart of accounts using a previous account as a template for the new |
|account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code |FS00 |

Enter the following information: ➢ G/L Account 780_ _ _ ➢ Company Code C_ _ _ ➢ Click on [pic] ➢ G/L Account 781_ _ _ ➢ Company Code C_ _ _ ➢ [pic] (Continue)
Type/Description TAB
Description
➢ Short Text Rent Expense ➢ G/L Acct Long Text Rent Expense

➢ All other settings remain unchanged. ➢ [pic] (Save) ➢ [pic] (Back)

Record the system message:
|Message |
| |

Exercise 84: Create Invoice Receipt for Rent Expense

|Purpose of Exercise |
|The purpose of this exercise is to log the invoice that Tanager Leasing, Inc. has sent for the first month’s rent of $1,500.00 total. |
|Please post the invoice using the accounts you have created in your Company code. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Payable ( Document Entry ( Invoice |
|Trans Code |FB60 |

Enter the following information:

If your Company Code did not default in: System Menu: Edit ( Change Company Code and enter yours.

Basic data Tab ➢ Vendor (# for Tanager Leasing _ _ _) ➢ Invoice date Today ➢ Amount $ 1,500

➢ G/L acct 780_ _ _ (Rent Expense) ➢ D/C Debit ➢ Amount in doc.curr. $ 1,500 ➢ [pic] (Enter) ➢ Use the [pic] button to see if the postings are correct.
Verify details of:
|Account |Description |Amount |Comments |
|100_ _ _ |Tanager Leasing | 1500- | |
|780_ _ _ |Rent Expense | 1500 | |

➢ [pic] (Post)
Record the system message:
|Message |
|Document 1900000000 |

➢ [pic] (Exit) ➢ [pic] (To return to the Easy Access Menu) Exercise 85: Display and Review General Ledger Account Balances and Individual Line Items
|Purpose of Exercise |
|The purpose of this exercise is to display the Rent Expense account balance and line item. |

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Account ( |
| |Display Balances |
|Trans Code | |

Enter the following information: ➢ G/L account 780_ _ _ ➢ Company code C_ _ _ ➢ Fiscal year 20XX (current year) ➢ [pic] (Execute) ➢ Record the information in the ledger below. ➢ Double click on period balance to see individual line items.

Record the balance of the Rent Expense Account for the current and previous period
|Period |Debit |Credit |Balance |Cumulative |
| | | | |Balance |
|10 | | |1500 |1500 |
| | | | | |

➢ [pic] (Exit Twice) Exercise 86: Display and Review Vendor Account Balances and Individual Line Items
|Purpose of Exercise |
|The purpose of this exercise is to display the Vendor account balance and line item. |

Navigation

|Menu Path | |
| |Accounting( Financial accounting( Accounts Payable( Account( |
| |Display Balances |
|Trans Code | |

Enter the following information: ➢ Vendor Vendor # for Tanager Leasing ➢ Company code C_ _ _ ➢ Fiscal year 20XX (current year) ➢ [pic] (Execute) ➢ Record the information in the ledger below. ➢ Double click on period balance to see individual line items.

Record the balance of the Vendor Account for the current and previous period
|Period |Debit |Credit |Balance |Cumulative |Sales/ |
| | | | |Balance |Purchases |
| | | | | | |

➢ [pic] (Exit Twice)

Exercise 87: Post Payment to Landlord

|Purpose of Exercise |
|This exercise will have you pay the invoice from Tanager Leasing which is due for payment now. You are requested to clear the invoice |
|amount by posting an outgoing payment using the bank account of your chart of accounts. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Payable ( Document Entry ( Outgoing Payment ( Post |
|Trans Code |F-53 |

Enter the following information: ➢ Document Date Today’s date
Bank data ➢ Account 100_ _ _ (Bank - Checking) ➢ Amount 1500 ➢ Text Invoice # 123
Open items selection ➢ Account (Vendor # for Tanager Leasing _ _ _) ➢ All other settings remain unchanged. ➢ Select [pic] ➢ Review the line item information. ➢ Double click on the line item you want to post payment against. When assignment has been made correctly the ‘Not assigned’ value on the bottom should equal $0.00 ➢ [pic] (Post)

Record the system message:
|Message |
| |
|1500000000 |

➢ [pic] (Exit) ➢ [pic] (To return to the Easy Access Menu)

Exercise 88: Display and Review General Ledger and Vendor Account Balances and Individual Line Items

|Purpose of Exercise |
|To Display the Vendor account balance and line item |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Account ( |
| |Display Balances |
|Trans Code | |

Enter the following information: ➢ G/L account 780_ _ _ ➢ Company code C_ _ _ ➢ Fiscal year 20XX (current year) ➢ [pic] (Execute) ➢ Double click on period balance to see line items.
Record details of payment to landlord:
|Type |Doc. Date |Amount in local cur. |Document No |
|Kr |10/25/2013 |1500 usd |1900000000 |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Payable ( Account ( Display/Change Line Items |
|Trans Code | |

Enter the following information:
Vendor selection ➢ Vendor account (Vendor # for Tanager Leasing _ _ _) ➢ Company code C_ _ _
Line item selection ➢ Select All items ➢ [pic] (Execute) ➢ Double click on individual document to see additional information.
Verify details of:
|Status |Document No |Type |Amount in doc. curr. |
|Verde |1500000000 |Kz |1500 |
|verde |1900000000 |kr |1500- |

➢ [pic] (Exit Twice)

Unit 11:

|Purpose of Unit |
|The purpose of Unit 11 is to establish some of the rules that will control the material management (MM) transactions. Included in these |
|rules is the configuration of automatic account assignment. |
| |
|Once these rules and other parameters are established you will test your system in the next unit. |

Exercise 89: Set Default Values for Inventory Management Reservations

|Purpose of Exercise |
|This exercise will enable the system to automatically create a storage location upon goods receipt. |
| |
|The movement allowed indicator must be turned on to allow goods movements for reservations. The Days movement allowed limits the goods |
|movements to a specific number of days prior to the reservation date. The Retention period is the number of days after the reservation |
|date the system will hold the reservation before setting the deletion indicator. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Inventory Management and Physical Inventory ( |
| |Plant Parameters |
|Trans Code | |

Enter the following information: ➢ Click on the [pic] button. ➢ Plant P_ _ _
Goods movements ➢ Select Create SLoc.automat. ➢ Select Del. compl. default
Reservations
➢ Select Movement Allowed ➢ Days mvt. allowed 15 days ➢ Retention period 15 days ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 90: Maintain Purchasing Tolerance Limits

|Purpose of Exercise |
|The purpose of this exercise is for you to decide how much variation from the data in the purchase order will be allowed. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Purchasing ( Purchase Order ( |
| |Set Tolerance Limits for Price Variance |
|Trans Code | |

Enter the following information: ➢ Click on the [pic] button. ➢ Tolerance key PE (Price variance: purchasing) ➢ Company Code C_ _ _ ➢ [pic] (Enter) ➢ Select “Do not check” for all limits. ➢ [pic] (Next Entry)

➢ Tolerance key SE (Max. cash disc. deduction purchasing) ➢ Company Code C_ _ _ ➢ [pic] (Enter) ➢ Select “Do not check” for all limits. ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 91: Maintain Goods Receipt Tolerance Limits

|Purpose of Exercise |
|The purpose of this exercise is for you to decide how much variation from the data in the purchase/production order will be allowed. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Inventory Management and Physical Inventory ( Goods Receipt ( Set Tolerance Limits |
|Trans Code | |

Enter the following information: ➢ Click on the [pic] button. ➢ Tolerance key B1 (Order price qty variance (GR)/E-MSG) ➢ Enter your company code: C_ _ _ ➢ [pic] (Enter) ➢ Select “Do not check” for all limits.

➢ [pic] (Next Entry) ➢ Tolerance key B2 (Order price qty variance (GR)/W-MSG) ➢ Company Code C_ _ _ ➢ [pic] (Enter)
Lower limit Percentage ➢ Select Check limit ➢ Tolerance limit 10 %
Upper limit Percentage ➢ Select Check limit ➢ Tolerance limit 0 %

➢ [pic] (Next Entry) ➢ Tolerance key VP Moving average price variance ➢ Company Code C_ _ _ ➢ [pic] (Enter) ➢ Select “Do not check” for all limits. ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 92: Maintain Invoice Receipt Tolerance Limits

|Purpose of Exercise |
|The purpose of this exercise is for you to decide how much variation from the data in the purchase order will be allowed. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Logistics Invoice Verification ( Invoice Block ( |
| |Set Tolerance Limits |
|Trans Code | |

Enter the following information: ➢ Click on the [pic] button. ➢ Tolerance key Reference table below ➢ Company Code C_ _ _ ➢ [pic] (Enter) ➢ Select “Do not check” for all limits. ➢ [pic] (Save) ➢ Use the [pic] (Next Entry) button to move to the next blank screen
Repeat for each tolerance keys in the table below:

|Description |Tolerance Key |
|Amount for item without order reference |AN |
|Amount for item with order reference |AP |
|Form small differences automatically |BD |
|Percentage OPUn Variance (IR before GR) |BR |
|Percentage OPUn Variance (GR before IR) |BW |
|Exceed amount: quantity variance |DQ |
|Var. from condition value |KW |
|Price variance |PP |
|Price variance: estimated price |PS |
|Date variance (value x days) |ST |

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 93: Set (review) Valuation Control

|Purpose of Exercise |
|This exercise will have you activate the valuation grouping code, you can group together valuation areas allowing multiple plants to share |
|the same rules. This makes the configuration of automatic postings much easier. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Valuation and Account Assignment ( |
| |Account Determination ( Account Determination Without Wizard( |
| |Define Valuation Control |
|Trans Code | |

| |
|Enter the following information: |
| |
|The valuation grouping code default is set as active |
| |
|Verify that the valuation grouping code is active. |
| |
|[pic] (Back) |

➢ [pic] (Exit)

Exercise 94: Assign Valuation Area Grouping

|Purpose of Exercise |
|This exercise has you group together valuation areas and use the same rules for account determination. Within the chart of accounts, you |
|assign the valuation grouping code to the valuation areas you want to assign to the same account. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Valuation and Account Assignment ( |
| |Account Determination ( Account Determination Without Wizard ( |
| |Group Together Valuation Areas |
|Trans Code | |

Enter the following information: ➢ Assign valuation grouping code to your valuation area ➢ Val. Grpg Code G_ _ _ ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 95: Define (review) Valuation Classes

|Purpose of Exercise |
|The purpose of this exercise is to review which valuation classes are assigned to each material type and account category reference. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Valuation and Account Assignment ( |
| |Account Determination ( Account Determination Without Wizard ( |
| |Define Valuation Classes |
|Trans Code | |

|Enter the following information: |
| |
|Click on the [pic] button. |
| |
|Note the account category reference assigned to each of the material types used in this case study. |
| |
|Verify details of: |
|Material Type |
|Material Type Description |
|Account Category Reference |
|Description |
| |
|HAWA |
|Trading Goods |
|0005 |
|Reference for trading goods |
| |
|HIBE |
|Operating supplies |
|0002 |
|Ref. for operating supplies |
| |
| |
|[pic] (Exit) |
| |
|Click on the [pic] button. |
|Verify details of: |
|Valuation Class |
|Account Category Reference |
|Description |
|Description |
| |
|3100 |
|0005 |
|Trading Goods |
|Reference for trading goods |
| |
|3030 |
|0002 |
|Operating supplies |
|Ref. for operating supplies |
| |
| |
|Note of which valuation classes are linked to the account category references you noted from above. |
| |
|Why do Operating Supplies have more than one valuation class? |
| |
|[pic] (Exit Twice) |

Exercise 96: Configure Automatic Postings for Goods Movement

|Purpose of Exercise |
|This exercise will have you establish the system settings controlling automatic postings to G/L accounts for Inventory Management and |
|Invoice Verification transactions. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Valuation and Account Assignment ( |
| |Account Determination ( Account Determination Without Wizard ( |
| |Configure Automatic Postings |
|Trans Code | |

The next few pages will have you create the automatic postings rules for the following transactions:

|Transaction Description |Key |
| Inventory Posting |BSX |
| Materials Management Small Differences |DIF |
| Offsetting Entry for Inventory Postings |GBB |
| Cost (price) Difference |PRD |
| GR/IR clearing account |WRX |

If a box appears with other accounts, click the “Cancel” button.

Click on the [pic] button.

Inventory Posting

➢ Double click on Transaction Event Key BSX ➢ Chart of Accounts C_ _ _ ➢ [pic] (Enter) ➢ Select Valuation modif. ➢ Select Valuation class ➢ [pic] (Save)

Transaction Event Key BSX
Enter the following automatic account assignments (use F4 to lookup the account number):
|Valuation +-Modifier |Valuation Class |Enter |Account |
| | |Account |Name |
| | |Number | |
|G_ _ _ |3100 |203013201_ _ _ |Trading Goods Inventory Account |
|G_ _ _ |3030 |201013203_ _ _ |Operating Supplies Inventory |

➢ [pic] (Save) ➢ [pic] (Back)
Offsetting Entry for Inventory Posting

➢ Double click on Transaction Event Key GBB

Note: See the spreadsheet on the next page for additional information on Account Modifiers.

➢ Select General modification ➢ Select Valuation modif. ➢ Select Valuation class ➢ [pic] (Save)

Transaction Event Key GBB
Enter the following automatic account assignments (use F4 to lookup the account number):
|Valuation Modifier |General Modification |Valuation Class |Enter |Account |
| | | |Account |Name |
| | | |Number | |
|G_ _ _ |(Blank) |3030 |740_ _ _ |Supplies Expense Account |
|G_ _ _ |(Blank) |3100 |721_ _ _ |Trading Goods Consumption Account |
|G_ _ _ |VAX |3100 |790_ _ _ |Cost of Goods Sold Expense |
|G_ _ _ |VBR |3030 |740_ _ _ |Supplies Expense Account |
|G_ _ _ |VBR |3100 |721_ _ _ |Trading Goods Expense Acct |

➢ [pic] (Save) ➢ [pic] (Back)

Cost (price) difference

➢ Double click on Transaction Event Key PRD

➢ Select Valuation modif. ➢ Select Valuation class ➢ [pic] (Save)

Transaction Event Key PRD
Enter the following automatic account assignments (use F4 to lookup the account number):
|Valuation Modifier |Valuation Class |Enter |Account |
| | |Account |Name |
| | |Number | |
|G_ _ _ |3030 |760_ _ _ |Pur Price Dif Acct |
|G_ _ _ |3100 |760_ _ _ |Pur Price Dif Acct |

➢ [pic] (Save) ➢ [pic] (Back)

Materials Management Small Differences

➢ Double click on Transaction Event Key DIF ➢ [pic] (Save)

Enter the following automatic account assignments (F4 to lookup the account number):
|Enter |Account |
|Account |Name |
|Number | |
|760_ _ _ |Pur Price Dif Account |

➢ [pic] (Save) ➢ [pic] (Back)

Goods receipt / inv. receipt clearing acct

➢ Double click on Transaction Event Key WRX

➢ Select Valuation modif. ➢ Select Valuation class ➢ [pic] (Save)

Transaction Event Key WRX
Enter the following automatic account assignments (use F4 to lookup the account number):
|Valuation Modifier |Valuation Class |Enter |Account |
| | |Account |Name |
| | |Number | |
|G_ _ _ |3030 |310_ _ _ |GR/IR Account |
|G_ _ _ |3100 |310_ _ _ |GR/IR Account |

➢ [pic] (Save) ➢ [pic] (Exit back to the IMG Menu) Transaction Event Key: GBB – Inventory Posting Offsetting Entries
|General Account|Description of Usage of Account Modifier Key |Material Movement Type |
|Modifier | | |
| |Goods Receipt From Purchase Order with Account Assignment – |101>102 GR from Purchase Order>Reverse |
| |post to consumption (exp.>rev.) – i.e., non-inventory | |
| |purchases | |
|AUF |Goods Receipt From Production Order – post to production |101>102 GR from Production Order>Reverse |
| |settlement |122 RE return to order |
|BSA |Goods Receipt Into Initial Stock – only used once for posting|561>562 GR to Initial Stock Unrestricted>Reverse |
| |inventory off-set for initial stock data load |563>564 GR to Initial Stock Quality Insp>Reverse |
| | |565>566 GR to Initial Stock Blocked>Reverse |
|INV |MM Physical Inventory Posting – MM goods receipt for increase|701>702 GR to Physical In. Unrestricted>GI from |
| |count in stock, goods issue for decrease count in stock |703>704 GR to Physical In. Quality I>GI from |
| | |707>708 GR to Physical In. Blocked>GI from |
| |WMS Physical Inventory Posting – WMS goods issue to |711>712 GI to Inventory diff.>GR from diff. |
| |difference (i.e., loss) for decrease count in stock, goods |713>714 GI to Inventory diff. QI>GR from diff. |
| |receipt from difference for increase count in stock |717>718 GI to Inventory diff. Blocked>GR from |
|VAX |Goods Issue To Sales - post to Cost of Goods Sold (COGS) |231>232 GI to Sales Order (MM)>Reverse MM |
| | |GD, goods issue to delivery |
| | |623>624 GI cust. Returnable packaging>Reverse |
| | |633>634 GI customer consignment>Reverse |
|VAY |Goods Issue To Sales for Consumption |GD, goods issue to delivery |
| |(e.g., goods issue to free sales samples) |623>624 GI cust. Returnable packaging>Reverse |
| | |633>634 GI customer consignment>Reverse |
| | |641>642 TR to Stock in Transit Order>Reverse |
|VBO |Goods Issue To Subcontracting Stock |543>544 GI to Subcontracting Stock>Reverse |
|VBR |Goods Issue to Consumption - post to material consumption |201>202 GI to Cost Center>Reverse |
| |(i.e., expense>revenue) |221>222 GI to Project>Reverse |
| |(e.g., goods issue to job or production order) |251>252 GI to Sales>Reverse |
| | |261>262 GI to Order>Reverse |
| | |291>292 GI to All Acct. Assignments>Reverse |
| | |401>402 TP Own from Sales Order>Reverse |
|VNG |Goods Issue to Scrap – post to scrapping material consumption|551>552 GI to Scrap Unrestricted>Reverse |
| |(i.e., expense>revenue) |553>554 GI to Scrap Quality Insp.>Reverse |
| | |555>556 GI to Scrap Blocked Stock>Reverse |
|VQP |Goods Issue to Sampling – post to sampling material |331>332 GI to Sampling Quality Insp.>Reverse |
| |consumption (i.e., expense>revenue) |333>334 GI to Sampling Unrestricted>Reverse |
|ZOB |Transfer Returns – Own (unrestricted) – post valuated |453>454 TP Returns to Own>Reverse |
| |returned stock from customer | |
| |Goods Receipt w>o Purchase Order – post expense>revenue |501>502 GR w>o P.O. to Unrestricted>Reverse |
| |account as offset to inventory received without purchase | |
| |order | |
Exercise 97: Configure Automatic Postings for Taxes

|Purpose of Exercise |
|This exercise will have you establish the system settings controlling automatic postings to G/L accounts for taxes. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Financial Accounting Global Settings ( |
| |Tax on Sales/Purchases ( Posting ( Define Tax Accounts |
|Trans Code | |

Enter the following information:

➢ Select Sales Tax 1 MW1

➢ [pic] (Choose)

➢ [pic] (Save)

➢ Account 320_ _ _

➢ [pic] (Save)

➢ [pic] (Back)

➢ Select Sales Tax 1 VS1

➢ [pic] (Choose)

➢ [pic] (Save)

➢ Account 321_ _ _

➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit back to the IMG Menu)

Exercise 98: Set Parameters for Invoice Verification

|Purpose of Exercise |
|The objective of this exercise is to link the company code to the valuation elements within materials management. The Price Carry Over |
|indicates whether price changes in the previous period or previous year are to affect the prices in the current period. |
| |
|If you do not select this field, the price changes in the previous period or previous year have no effect on the prices in the current |
|period. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Valuation and Account Assignment ( |
| |Configure Price Change in Previous Period |
|Trans Code | |

Enter the following information: ➢ Click on the [pic] button. ➢ CoCd (Company Code) C_ _ _ ➢ Check Price carr. over ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit back to the IMG Menu)

Exercise 99: Create Default Values for Invoice Verification

|Purpose of Exercise |
|The purpose of this exercise is for you to maintain the default values for the tax codes used in invoice verification. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Materials Management ( Logistics Invoice Verification ( Incoming Invoice ( |
| |Maintain Default Values for Tax Codes |
|Trans Code | |

Enter the following information: ➢ Click on the [pic] button. ➢ Company Code C_ _ _
Defaults, domestic: ➢ Tax Code XI (“ex eye”) ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit back to the IMG Menu)

Unit 12:

|Purpose of Unit |
|The purpose of Unit 12 is to test the integration of your Material Management and Financial Accounting systems. With both configured, it |
|is time to create purchase orders for trading goods and operating supplies, receive the invoices and post payment to the vendors for goods |
|provided to your company. |

Exercise 100: Create Purchase Order for Slick Pens

|Purpose of Exercise |
|The purpose of this exercise is to create a Purchase Order from a know supplier (Slick Pens). This is the first order and you need to |
|evaluate their pens and timeliness of delivery. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Purchasing ( Purchase Order ( |
| |Create ( Vendor/Supplying Plant Known |
|Trans Code |ME21N |

In the Header section, click on the Org Data tab. If Purch Org and/or Company Code is P999 and C999, change to P_ _ _ and C_ _ _.

Enter the following information: ➢ Vendor (# for SLICK PENS)

|Material |Quantity |Delivery Date |Net Price |Currency |
|BPEN_ _ _ |500 |(Future date) |.65 |USD |
|CPEN _ _ _ |250 |(Future date) |1.50 |USD |
|BOX _ _ _ |1000 |(Future date) |0.29 |USD |

➢ [pic] (Header)
Conditions Tab ➢ Record the total value of the Purchase order $990__________(990) ➢ [pic] (Save) ➢ [pic] ➢ Save past the message indicating that no output device (ie. Printer, FAX) was found to communicate this PO to the vendor.

➢ Record Purchase Order Number _________________________ 4500000075

Record the system message:
|Message |
| |

Exercise 101: Create Purchase Order for Premier Pens

|Purpose of Exercise |
|This exercise will have you create a Purchase Order from a know supplier (Premier Pens). This is the first order and you need to evaluate |
|their pens and timeliness of delivery. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Purchasing ( Purchase Order ( |
| |Create ( Vendor/Supplying Plant Known |
|Trans Code |ME21N |

Enter the following information: ➢ Vendor (# for PREMIER PENS)
|Material |Quantity |Delivery Date |Net Price |Currency |
|CPEN_ _ _ |250 |(Future date) |1.60 |USD |
|PPEN _ _ _ |10 |(Future date) |3.00 |USD |

➢ [pic] (Header)
Conditions Tab ➢ Record the total value of the Purchase order $_____430_____(430) ➢ [pic] (Save) ➢ [pic] ➢ Save past the message indicating that no output device (ie. Printer, FAX) was found to communicate this PO to the vendor.

➢ Record Purchase Order Number _________________________ 4500000076

Record the system message:
|Message |
| |

Exercise 102: Create Purchase Order for Promotions Ltd.

|Purpose of Exercise |
|The purpose of this exercise is to create a Purchase Order from a know supplier (Promotions Ltd.). This is the first order and you need to|
|evaluate their pens and timeliness of delivery. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Purchasing ( Purchase Order ( |
| |Create ( Vendor/Supplying Plant Known |
|Trans Code |ME21N |

Enter the following information: ➢ Vendor (# for Promotions Ltd.)

|Material |Quantity |Delivery Date |Net Price |Currency |
|BPEN_ _ _ |500 |(Future date) |.50 |USD |
|PPEN _ _ _ |5 |(Future date) |3.50 |USD |

➢ [pic] (Header)
Conditions Tab ➢ Record the total value of the Purchase order $______bien____(267.50) ➢ [pic] (Save) ➢ [pic] ➢ Save past the message indicating that no output device (ie. Printer, FAX) was found to communicate this PO to the vendor.

➢ Record Purchase Order Number _________________________ 4500000077

Record the system message:
|Message |
| |

Exercise 103: Create a Goods Receipts for the Purchase Orders

|Purpose of Exercise |
|The purpose of this exercise is to receive the stock items into inventory that were ordered from the three vendors. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( |
| |Goods Movement ( Goods Receipt ( For Purchase Order ( |
| |GR for Purchase Order (MIGO) |
|Trans Code | |

Enter the following information:

System Menu: Settings ( Default Values ➢ Select Propose the OK Function in Future ➢ Select Propose All Items ➢ [pic] (Adopt) ➢ [pic] (Continue)

➢ Enter the PO number 4500000???( next to the Purchase order field) ➢ [pic] (Execute) ➢ Ensure each line item OK is checked ➢ SLoc (Storage Location) 10 (Inventory) ➢ Select [pic] or [pic] (Save)

➢ Repeat exercise and receive the goods for all three PO’s individually.

Record the system message:
|Purchase order |Message |
|5000000077 78 79 | |
| | |
| | |

Exercise 104: Create an Invoice Receipts from Vendors

|Purpose of Exercise |
|The purpose of this exercise is to record the information from the invoice sent to you by the vendor. The following vendor invoices for |
|the stock items ordered should be entered. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Logistics Invoice Verification ( |
| |Document Entry ( Enter Invoice |
|Trans Code | |

Enter the following information:

Basic data Tab ➢ Invoice date Today's date ➢ Company Code C_ _ _ ➢ Purchase Order (Enter your purchase order number) ➢ [pic] (Enter) ➢ Enter amount: $ 990.00 (or whatever the amount from the physical invoice above) ➢ [pic] (Enter) ➢ Use the [pic] button to see if the postings are correct.

Verify details of:
|GL Account | Description |Amount |Comments |
|310013 |Goods receipt / invoice receipt account |325 |Purchase 4500000075 item 10 |
|310013 |Goods receipt / invoice receipt account |375 |Purchase 4500000075 item 20 |
|310013 |Goods receipt / invoice receipt account |290 |Purchase 4500000075 item 30 |
|310013 |Slickpens 013 / Milwaukee wi 532001 |990- | |

Verify details of:
|GL Account | Description |Amount |Comments |
|31013 |Goods receipt / invoice receipt account |400 |Purchase 4500000076 item 10 |
|31013 |Goods receipt / invoice receipt account |30 |Purchase 4500000076 item 20 |
|310013 |Premier pens 013 / baton touge la 70803 |430- | |

Verify details of:
|GL Account | Description |Amount |Comments |
|310013 |Goods receipt / invoice receipt account |250 |Purchase 4500000075 item 10 |
|310013 |Goods receipt / invoice receipt account |17.5 |Purchase 4500000075 item 20 |
|760013 |Promotions ltd. 013 / chico ca 95929 |267.5- | |

➢ [pic] (Post)

Record the system message:
|Purchase order |Vendor |Invoice # |Message |
|4500000075 |Slick pens |5105600823 |Document 5105600823 created |
|4500000076 |Premier pens |5105600824 |Document 5105600824 created |
|4500000077 |Promotions ltd. 013 7 |5105600825 |Document 5105600825 created |
| |chico ca 95929 | | |

➢ [pic] (Back)

Exercise 105: Post Payments to Vendors

|Purpose of Exercise |
|The purpose of this exercise it to make payment to the vendors for the goods received. You will post a payment to each of the three |
|vendors from which you have purchase trading goods. |
| |
|Since the invoices are due for payment now. You are requested to clear the invoices by posting outgoing payments to the vendors using the |
|bank account (100_ _ _) of your chart of accounts. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Payable ( Document Entry ( Outgoing Payment ( Post |
|Trans Code | |

Enter the following information: ➢ Document Date Today’s date
Bank data ➢ Account 100_ _ _ (Bank – Checking) ➢ Amount Enter the amount you are going to pay
Open items selection ➢ Account (# for Slick Pens_ _ _) ➢ All other settings remain unchanged. ➢ Select [pic] ➢ Review the balance. Choose the invoice you wish to make payment against by double clicking on the USD Gross amount. Ensure “Not assigned” field equals zero.

➢ [pic] (Save)
Repeat this process for the other two vendors

Record the system message:
|Purchase order |Vendor |Invoice # |Message |
|4500000075 |0000100151 |1500000001 | |
| |Slick pens | | |
|4500000076 |0000100152 |1500000002 | |
| |Premier pens | | |
|4500000077 |0000100150 |1500000003 | |
| |Promotions ltd | | |

➢ [pic] (Exit back to the Easy Access Menu) ➢ Select [pic]

Display vendor line items

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Payable ( Account ( Display/Change Line Items |
|Trans Code | |

Enter the following information:
Vendor selection ➢ Vendor (Enter the vendor number range from the lowest to the highest) ➢ Company code C_ _ _
Line item selection ➢ Select All items ➢ [pic] (Execute) ➢ Review for Open items

➢ [pic] (Exit back to the IMG Menu)

Exercise 106: Display Vendor Line Items

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Payable ( Account ( Display/Change Line Items |
|Trans Code | |

Enter the following information:
Vendor selection ➢ Vendor (Enter the vendor number range from the lowest to the highest) ➢ Company code C_ _ _
Line item selection ➢ Select All items ➢ [pic] (Execute) ➢ Review for Open items

➢ [pic] (Exit back to the IMG Menu)

Unit 13:

|Purpose of Unit |
|The purpose of Unit 13 is to have you run Material Requirements Planning to generate a purchase requisition that you will convert to a |
|purchase order. Following conversion of the requisition you will change the quantity and complete the purchasing (procurement) cycle. |

Exercise 107: Create Purchase Outline Agreement (Contract) for Stock Items

|Purpose of Exercise |
|The purpose of this exercise is to create a contract for the premium pen from Premier Pens for 100 pens in the next three months. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Purchasing ( Outline Agreement ( Contract ( Create |
|Trans Code |ME31K |

Enter the following information: ➢ Vendor (# for Premier Pens) ➢ Agreement Type MK (Quantity Contract) ➢ [pic] (Enter)
Administrative Fields ➢ Validity end (3 months from today) ➢ [pic] (Overview)
Outline Agreement Items ➢ Material PPEN_ _ _ ➢ Targ. Qty 300 ➢ Net Price $ 3.00 ➢ SLoc 10 ➢ [pic] (Save)

Record the system message:
|Message |
|No message record could be found for output of message. |

➢ Select [pic] to accept the message.

Record Contract Number: _______________quantity contract _______________ 4600000009

➢ [pic] (Exit back to the Easy Access Menu)

Exercise 108: Run Material Requirements Planning – Single Item, Single Level

|Purpose of Exercise |
|The purpose of this exercise is to allow the system to plan the availability and requirements for the premium pen. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Materials Requirements Planning (MRP) ( MRP ( Planning ( Single-Item, Single-Level|
|Trans Code | |

Enter the following information: ➢ Material PPEN_ _ _ ➢ Plant P_ _ _
MRP control parameters ➢ Processing key NETCH ➢ Create purchase req 2 ➢ Delivery schedules 3 ➢ Create MRP list 1 ➢ Planning mode 1 ➢ Scheduling 1
Display results before they are saved ➢ Select Display results before they are saved ➢ [pic] (Enter) ➢ A warning message appears - please check input parameters ➢ [pic] (Enter) again to confirm and check the warning message ➢ Review the MRP list ➢ [pic] (Save)

Record the system message:
|Message |
| |
|Mrp carried out of ppen013 p013 |

➢ [pic] (Exit back to the Easy Access Menu)

Exercise 109: Convert Proposed Purchase Requisition to Purchase Order

|Purpose of Exercise |
|In this exercise you will accept the system generated replenishment proposal for PPEN_ _ _. After you have adopted the system proposal you|
|will increase the quantity to 100 for PPEN_ _ _. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Materials Requirements Planning (MRP) ( MRP ( Evaluations ( Stock/Reqmts List |
|Trans Code | |

Enter the following information:
Individual access Tab ➢ Material PPEN_ _ _ ➢ Plant P_ _ _ ➢ [pic] (Enter) ➢ Double click the MRP element PurRqs ➢ [pic] (Change Element)
Item Overview section ➢ Delivery Date Today’s Date ➢ Stor. Loc. 10
Item section
Source of Supply Tab ➢ [pic] ➢ Select your line with your contract number (Info/agmt. 460000####) ➢ [pic]
Item Overview section ➢ Quantity 100 purchase requisition 0010000075 changed ➢ [pic] (Save) ➢ Double click the MRP element PurRqs ➢ [pic] to convert the MRP generated purchase requisition to a PO. ➢ Vendor (# for Premier Pens) ➢ [pic] (Enter)
In the Document Overview window on left side of screen ➢ Click once on Open Requisitions ➢ [pic] (Adopt) ➢ [pic] (Item overview) ➢ [pic] (Header)
Conditions Tab ➢ Record the value of the Purchase Order Gross Price $ __________________ ➢ [pic] (Save) ➢ [pic] ➢ Record the Purchase Order Number _______________________________ ➢ [pic] (Refresh) ➢ You should see the MRP Element Data changes to your Purchase Order Number ➢ [pic] (Exit back to the Easy Access Menu)

Exercise 110: Review Outline Agreements

|Purpose of Exercise |
|Review the outline agreement you assigned to the purchase order. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Purchasing ( Outline Agreements ( |
| |List Displays ( By Agreement Number |
|Trans Code | |

Enter the following information: ➢ Purchasing document Leave Blank ➢ Purchasing organization P _ _ _ ➢ [pic] (Execute) ➢ Examine your open target quantity ➢ [pic] (Exit back to the Easy Access Menu)

Exercise 111: Create a Goods Receipt

|Purpose of Exercise |
|The purpose of this exercise is to receive the pens into inventory. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( |
| |Goods Movement ( Goods Receipt ( For Purchase Order ( |
| |GR for Purchase Order (MIGO) |
|Trans Code | |

Enter the following information: ➢ Purchase Order 4500000??? ➢ [pic] (Execute) ➢ Once executed you should see the purchase order appear in the My Documents list on the left of the screen, the document you are working with should be highlight in red.

➢ Ensure each line item OK is checked ➢ Make sure you have entered your storage location ➢ Select [pic] or [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit back to the Easy Access Menu)

Exercise 112: Create an Invoice Receipt from Vendor

|Purpose of Exercise |
|The purpose of this exercise is to record the invoice sent by the vendor for the PO for the pens ordered. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Logistics Invoice Verification ( |
| |Document Entry ( Enter Invoice |
|Trans Code | |

Enter the following information:
Basic data Tab ➢ Invoice date Today's date ➢ Company Code C_ _ _ ➢ Currency (behind amount) USD ➢ Purchase Order (Enter your purchase order number) ➢ [pic] (Enter) ➢ Enter amount: $ 300 (from the physical invoice) ➢ Tax code: XI ➢ [pic] (Enter) ➢ Use the [pic] button to see if the postings are correct. ➢ [pic] (Post)

Record the system message:
|Message |
| |

➢ [pic] (Exit back to the Easy Access Menu)

Exercise 113: Post Payment to Vendor

|Purpose of Exercise |
|This exercise has you post payment to the vendor for the pens. Since the invoice for Premier Pens is due for payment. You are requested |
|to clear the invoice amount by posting an outgoing payment using the bank account (100_ _ _). |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Payable ( Document Entry ( Outgoing Payment ( Post |
|Trans Code | |

Enter the following information: ➢ Document Date Today’s date
Bank data ➢ Account 100_ _ _ (Bank - Checking) ➢ Amount $ 300 ➢ Text Invoice # 203-45879
Open items selection ➢ Account (for Premier Pens _ _ _) ➢ All other settings remain unchanged. ➢ Select [pic] ➢ Review the balance. Choose the invoice you wish to make payment against by double clicking on the GBP Gross amount. Ensure “Not assigned” field equals zero.

➢ [pic] (Post)

Record the system message:
|Message |
| |

➢ [pic] (Exit back to the Easy Access Menu) ➢ Select [pic]

Unit 14:

|Purpose of Unit |
|The purpose of Unit 14 is to create the organizational structure necessary to carry out the customer order management functions of your |
|company. |

Exercise 114: Create Sales Organization

|Purpose of Exercise |
|This exercise will have you create the Sales Organization. This is the highest level organizational structure in Sales and Distribution. |
|Your pen company will have one Sales Organization. |
|The sales organization is the unit or structure responsible for the terms and conditions for the sale of products or services. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Definition ( Sales and Distribution ( |
| |Define, copy, delete, check sales organization |
|Trans Code | |

Double click on: Define Sales Organization. ➢ Select [pic] ➢ Sales Organization S_ _ _ (use your team number) ➢ Description Pen Inc Sales _ _ _
Detailed information ➢ Address text name ADRS_SENDER ➢ Letter header text ADRS_HEADER ➢ Footer lines text ADRS_FOOTER ➢ Greeting text name ADRS_SIGNATURE ➢ Sales org.calendar US ➢ Rebate proc.active Checked ➢ Select the address [pic] button ➢ Postal Code 57069 ➢ City Vermillion ➢ Country US ➢ Region SD ➢ Language English ➢ [pic] (Copy ➢ [pic] (Save) ➢ [pic] (Copy) verify the address information.
Record the system message:
|Message |
| |

➢ [pic] (Exit) ➢ [pic] (Cancel)

(Alternative Option) ➢ Select S999 ➢ [pic] (Copy As) ➢ Sales Organization S_ _ _ ➢ [pic] (Enter)

Exercise 115: Assign Sales Organization to Company Code

|Purpose of Exercise |
|This exercise will tie your Sales Organization to Finance Accounting (FI) by assigning it to your Company Code. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Assignment ( Sales and Distribution ( |
| |Assign sales organization to company code |
|Trans Code | |

Enter the following information: ➢ Select your sales organization S_ _ _ ➢ Assign it to your company code C_ _ _ ➢ [pic] (Enter) ➢ [pic] (Save) ➢ [pic] (Exit)

Record the system message:
|Message |
| |

Exercise 116: Define Distribution Channels

|Purpose of Exercise |
|This exercise will have you review the two distribution channels you will be using. Since distribution channels are created at the client |
|level, once they are create everyone has access to them for use in their own organizational structure. Distribution channels are used to |
|define the way in which products or services reach your customer. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Definition ( Sales and Distribution ( |
| |Define, copy delete, check distribution channel |
|Trans Code | |

*The instructor, as a demonstration will complete this task.
All students will use these Distribution Channels throughout the remainder of the course.

Students, skip this exercise

➢ Double Click on Define distribution channel ➢ Select [pic] ➢ Create distribution channels RE Retail WH Wholesale ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit) ➢ [pic] (Cancel)

Exercise 117: Assign Distribution Channels to Sales Organization

|Purpose of Exercise |
|This exercise has you assign the different ways in which your products reach your customer to your Sales Organization. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Assignment ( Sales and Distribution ( |
| |Assign distribution channel to sales organization |
|Trans Code | |

Enter the following information: ➢ [pic] ➢ SOrg S_ _ _ ➢ DChl RE
Next Line ➢ SOrg S_ _ _ ➢ DChl WH ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 118: Define Common Distribution Channels

|Purpose of Exercise |
|This exercise is to define distribution channels which have common master data. The allocation is valid within a sales organization. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Sales and Distribution ( Master Data ( Define Common Distribution Channels |
|Trans Code | |

Review only, all data should be preset. Check for your entry, if it is there then [pic] (Exit)

Enter the following information:
Locate your Sales Organizations
First Line (DChl RE) ➢ DCh-Conds RE ➢ DCh-Cust/Mt RE
Next Line (DChl: WH) ➢ DCh-Conds WH ➢ DCh-Cust/Mt WH ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 119: Define Division

|Purpose of Exercise |
|This exercise will have you review the division you will be using. Since divisions are created at the client level, once they are create |
|everyone has access to them for use in their own organizational structure. Divisions are a way of grouping materials, products, or |
|services. A product can exist in only one division. It is a way in which you could further divide you distribution channels if you |
|desired to do so. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Definition ( Logistics – General ( |
| |Define, copy, delete, check division |
|Trans Code | |

*The instructor, as a demonstration will complete this task.
All students will use this Division throughout the remainder of the course.

Students: Skip this exercise

➢ Double Click on Define Division ➢ Select [pic] ➢ Create Division 01 General Products

Record the system message:
|Message |
| |

➢ [pic] (Exit) ➢ [pic] (Cancel)

Exercise 120: Assign Division to Sales Organization

|Purpose of Exercise |
|This exercise will have you tie your Divisions, or groupings of materials, to your Sales Organization. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Assignment ( Sales and Distribution ( |
| |Assign division to sales organization |
|Trans Code | |

Enter the following information: ➢ [pic] ➢ SOrg: S_ _ _ ➢ Dv: 01 ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 121: Define Common Divisions

|Purpose of Exercise |
|This exercise is to define the divisions that common master data should apply to. The definition is valid within each sales organization. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Sales and Distribution ( Master Data ( Define Common Division |
|Trans Code | |

This is a review of the entries only. If the data is correct, then exit. Otherwise, enter the correct data.

Enter the following information:
Locate your Sales Organization ➢ DivCon: 01 ➢ Div-Cus: 01 ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 122: Set up Sales Areas

|Purpose of Exercise |
|This exercise will have you create Sales Areas. Sales Areas are made up of a Sales Organization, a Distribution Channel and a Division. |
|Sales Areas are crucial in pricing. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Assignment ( Sales and Distribution ( |
| |Set up sales area |
|Trans Code | |

Enter the following information:
Assign all the Distribution channels and Divisions to your Sales Organization as follows: ➢ [pic] ➢ SOrg S_ _ _ ➢ DChl RE ➢ Dv 01
Next Line ➢ SOrg S_ _ _ ➢ DChl WH ➢ Dv 01 ➢ [pic] (Enter) ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 123: Define Loading Groups

|Purpose of Exercise |
|The purpose of this exercise is to have you review the loading groups that have been established. Loading Groups are created at the client|
|level and once created are available for all to use. |
| |
|Loading groups are a way of grouping of materials that share the same loading requirements. They are also used in determining the shipping|
|point in a plant. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Logistics Execution ( Shipping ( Basic Shipping Functions ( |
| |Shipping Point and Goods Receiving Point Determination ( |
| |Define Loading Groups |
|Trans Code | |

*The instructor, as a demonstration will complete this task.
These loading groups will be available to all users on this client.

This is a review of the entries only. ➢ Select [pic]
First Entry ➢ LGrp Hand ➢ Description Load by Hand
Second Entry ➢ LGrp Cart ➢ Description Handcart ➢ [pic] (Enter) ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 124: Create Shipping Point

|Purpose of Exercise |
|This exercise has you create a shipping point within your plant. A shipping point is a physical location inside your plant, from which you|
|will ship items. Based on different loading and/or shipping requirements, you can create one or more shipping points to meet your business|
|requirements. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Definition ( Logistics Execution ( |
| |Define, copy, delete, check shipping point |
|Trans Code | |

Enter the following information:

Double click on “Define shipping point” ➢ Select [pic] ➢ Shipping Point S_ _ _ ➢ Shipping Point Description Shipping Point _ _ _
Times
➢ Factory Calendar US ➢ Leave all other fields blank. ➢ Select [pic] (Address)
Street Address ➢ Postal Code 57069 ➢ City Vermillion ➢ Country US ➢ Region SD ➢ [pic] (Copy). ➢ [pic] (Save) ➢ [pic] (Copy) …to verify the address information.

Record the system message:
|Message |
| |

➢ [pic] (Exit) ➢ [pic] (Cancel)

Exercise 125: Assign Plant to Sales Organization and Distribution Channel

|Purpose of Exercise |
|This exercise will enable the integration between the Material Management (MM) and the Sales and Distribution (SD) modules. You will need |
|to assign your plant to all combinations of a Sales Organization and a Distribution Channel. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Assignment ( Sales and Distribution ( |
| |Assign sales organization – distribution channel – plant |
|Trans Code | |

Enter the following information: ➢ [pic] ➢ SOrg: S_ _ _ ➢ DChCust/Mt: RE ➢ Plnt: P_ _ _
Next Line ➢ SOrg: S_ _ _ ➢ DChCust/Mt: WH ➢ Plnt: P_ _ _ ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 126: Assign Shipping Point to Plant

|Purpose of Exercise |
|The purpose of this exercise is to assign your shipping point to your plant. A shipping point can only exist in one plant. However, a |
|plant can have many shipping points. The number of shipping points will be dependent on your business requirements. Remember that a |
|shipping point is a physical location within a plant from which items are shipped. |
| |
|[pic] |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Enterprise Structure ( Assignment ( Logistics Execution ( |
| |Assign shipping point to plant |
|Trans Code | |

Enter the following information: ➢ Select your plant by double-clicking P_ _ _ ➢ From the pop-up window, select YOUR shipping point to be assigned to your plant ➢ [pic] (Copy) ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Unit 15:

|Purpose of Unit |
|The purpose of Unit 15 is to create additional master data needed for conducting the customer order management cycle. This will include |
|creating the additional views needed for the material master, creating additional General Ledger accounts, creating customers and assigning|
|a pricing procedure. |

Exercise 127: Create Sales Views for Trading Goods

|Purpose of Exercise |
|This exercise will have you create (extend) the trading good materials created in earlier material management exercises. These new views |
|for the material masters must now be created (extended) to include the sales views in order to make the materials available for sale. |
| |
|Additionally, materials must have sales views created (extended) for both distribution channels where they will be sold; RE and WH. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Master Data ( Products ( Material ( Trading Goods ( Create |
|Trans Code |MMH1 |

Defaults ( Organization levels… Copy from… Company Code C_ _ _ C_ _ _ Plant P_ _ _ P_ _ _ Sales Org S_ _ _ S_ _ _ Distr Channel* RE RE ➢ [pic] (Continue)
System Menu: Defaults ( Views… ➢ Select the views: Sales: Sales Org. Data 1 Sales: Sales Org. Data 2 Sales: General/Plant Data ➢ [pic] (Continue)

➢ Material BPEN_ _ _ ➢ [pic] (Enter)

Sales: Sales org. 1 Tab
General data ➢ Division 01 (General Products) ➢ Delivering Plant P__ _
Tax data ➢ Tax Jurisdiction Code UTXJ 0 (Exempt) ➢ County Sales Tax UTX2 0 (Exempt) ➢ City Sales Tax UTX3 0 (Exempt) ➢ [pic] (Enter)

Sales: sales org. 2 Tab
Grouping terms ➢ Mat. Statistics Group 1 (“A” material) ➢ [pic] (Enter)
Sales: General/Plant Tab
Shipping data (time in days) ➢ Trans. grp.: 0001 Pallets (for route determination) ➢ Loading Grp.: HAND Load by Hand (for shipping point determination) ➢ [pic] (Save)*

➢ Complete for the other materials that you sell using the same settings as BPEN_ _ _: ➢ CPEN_ _ _ ➢ PPEN_ _ _ ➢ BOX_ _ _

Repeat this process for each material that you will sell in the Distribution channel: WH

*Remember to change the defaults from RE and create the WH views for all the materials

Hint: To expedite the Sales view creation process use the “copy” method by entering a material (that has already been extended) in the “Copy from…” field. Then continue as instructed, noticing that the initial materials data defaults into the new materials fields. ➢ [pic] (Save after each material)

Record the system messages:
|Material |Created/Extended |Created/Extended |
|BPEN_ _ _ | | |
|CPEN_ _ _ | | |
|PPEN_ _ _ | | |
|BOX_ _ _ | | |

➢ [pic] (Exit)

Exercise 128: Create Sales Revenue Account

|Purpose of Exercise |
|This exercise will have you create the two general ledger accounts you will need to record revenues and discounts from revenues. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code | |

Enter the following information:

➢ G/L Account 600_ _ _ ➢ Company Code C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Profit & Loss Accounts ➢ Select Radio Button P&L statement acct

Description ➢ Short text Sales Revenue ➢ G/L acct long text Sales Revenue

Control Data TAB
Account control in company code ➢ Account currency USD ➢ Posting without tax allowed Selected

Account management in company code ➢ Check Line item display ➢ Sort key 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ Check “Post automatically only” ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 129: Create Sales Revenue Deductions Account

|Purpose of Exercise |
|To process billing we will need Profit & Loss Statement accounts for Sales Revenue and Sales Discounts |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( General Ledger ( Master Records ( |
| |G/L Accounts ( Individual Processing ( Centrally |
|Trans Code | |

Enter the following information:

➢ G/L Account 610_ _ _ ➢ Company Code C_ _ _ ➢ [pic] (Create)

Type/Description TAB
Control in chart of accounts ➢ Account Group Profit & Loss Accounts ➢ Select Radio Button P&L statement acct

Description ➢ Short text Revenue Deductions ➢ G/L acct long text Revenue Deductions

Control Data TAB
Account control in company code ➢ Account currency USD ➢ Posting without tax allowed Selected

Account management in company code ➢ Check Line item display ➢ Sort key 001

Create/bank/interest TAB
Control of document creation in company code ➢ Field status group: ZALL ➢ Check “Post automatically only” ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 130: Review Sold-to, Ship-to, Payer & Bill-to Account Groups

|Purpose of Exercise |
|This exercise is to have you review the different account groups that you will use to create your customers. Account groups control the |
|data required to create customers (business partners) |
| |
|This is a review only exercise (Do not change or save). |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Financial Accounting ( Accounts Receivable and Accounts Payable ( Customer Accounts ( Master Data ( |
| |Preparations for Creating Customer Master Data ( |
| |Define Account Groups with Screen Layout (Customers) |
|Trans Code | |
| |
|[pic] (Change-->Display) |
| |
|Select 0001 - Sold-to Parties |
|[pic] (Details) |
|Select General Data |
|Select [pic] |
|Review the required fields by double clicking on the various groups |
|[pic] (Back) |
|Select Company code data |
|Select [pic] |
|Review the required fields of the various groups |
|[pic] (Back) |
|Select Sales data |
|Select [pic] |
|Review the required fields of the various groups |
|[pic] (Back) Twice |
| |
|Select 0002 – Goods Recipient (Ship-to) |
|[pic] (Details) |
|Select General Data |
|Select [pic] |
|Review the required fields of the various groups |
|[pic] (Back) |
Exercise 131: Create Customer

|Purpose of Exercise |
|The purpose of this exercise is to have you create customers. You have already created business partners (Vendors) in both Financial |
|Accounting (FI) and Material Management (MM). Since you are in the Sales and Distribution (SD) module now, you will create general, |
|company code (FI) and sales and distribution (SD) views for your customers. When you created vendors you could create them centrally – |
|this created all three views from a single point. The same functionality is available for customers. In Sales and Distribution (SD) it is|
|called “Create Complete” indicating that you want to create the General Data, Company Code (FI) and Sales and Distribution views at the |
|same time. |
| |
|In this exercise you will create five customers. Three of these will be in your retail distribution channel and two will exist in your |
|wholesale distribution channel. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Master Data ( Business Partner ( Customer ( Create ( Complete |
|Trans Code |XD01 |

Enter the following information:

➢ Account group Sold-to party ➢ Customer (Leave blank) ➢ Company code C_ _ _
Sales Area ➢ Sales Organization S_ _ _ ➢ Distribution Channel as listed below for each customer ➢ Division 01 ➢ [pic] (Continue)

You will create the following customers:
Tanagers Leasing – Vermillion, SD 57069 Dist.Ch: RE (Customer and Vendor)
The Rushmore Group, LLC – Vermillion, SD 57069 Dist.Ch: RE
SAP, America – Newtown Square, PA 19073 Dist.Ch: RE
Promotional Products, Inc. – Sacramento, CA 95814 Dist.Ch: WH
Pleasure Boats Buying Group – Miami, FL 33010 Dist.Ch: WH

Address TAB:
Name
➢ Name: Customer’s name (see above list)
Search term ➢ Search Term: _ _ _
Street Address ➢ Postal Code: Customer’s zip code ➢ City: Customer’s city ➢ Country: US ➢ Region: Customer's State ➢ Transportation zone Enter appropriate Transportation zone (used for route determination)
Communication
➢ Language: English

Control data TAB (only when creating for Tanager Leasing):
Account control ➢ Vendor Enter the vendor number for Tanager Leasing – remember that Tanager Leasing is not only a customer but also a vendor

➢ Select [pic] (Financial Accounting)
Account Management TAB:
Accounting Information ➢ Recon. account Enter your A/R reconciliation account number (110_ _ _) ➢ Sort key 001 (posting date)

Payment transactions TAB:
Payment Data ➢ Terms of payment 0001 (Payable immediately, Due net)

➢ Select [pic]
Sales TAB:
Sales order ➢ Currency: USD
Pricing/Statistics
➢ Cust.pric.proc. 1 (standard) ➢ Cust. Stats. Grp 1 “A” material. (helps determine which data are updated in the LIS)

Shipping TAB:
Shipping
➢ Delivery priority 02 (normal item) ➢ Order Combination Selected (default) ➢ Shipping Conditions 01 (standard) ➢ Delivering Plant P_ _ _
Partial deliveries ➢ Max.part.deliveries 3 (9 is the default)

Billing Document TAB:
Delivery and payment terms ➢ Incoterms FOB, Origin Shipping Dock (note the both are necessary) ➢ Terms of Payment 0001
Accounting
➢ Acct assgmt group 01 (Domestic Revenues)
Taxes
➢ Tax Classification 0 (for all 3 tax categories) ➢ [pic] (Save) ➢ Repeat for each of the new customers and record their customer numbers.
Record the system message:
|Customer |Customer Number |
|The Rushmore Group, LLC | |
|SAP, America | |
|Promotional Products, Inc. | |
|Pleasure Boats Buying Group | |
|Tanagers Leasing | |
Exercise 132: Create Ship-to party

|Purpose of Exercise |
|In this exercise you will create an alternative ship-to location or goods recipient. SAP, America has an organization to which they wish |
|to have you ship directly. This new ship-to or goods recipient party is SAP, America – UAP (University Alliance Program). In order to do |
|this you will create a specific ship-to customer for this separate address. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Master Data ( Business Partners ( Customer ( Create ( Complete |
|Trans Code | |

Enter the following information:

➢ Account group Goods Receipt ➢ Customer (Leave blank) ➢ Company code C_ _ _
Sales Area ➢ Sales Organization S_ _ _ ➢ Distribution Channel RE ➢ Division 01 ➢ [pic] (Continue)

Address TAB:
Name
➢ Name SAP, America – UAP
Search term ➢ Search term _ _ _
Street Address ➢ Postal Code 19073 ➢ City Newtown Square ➢ Country US ➢ Region PA ➢ Transportation zone 000000001
Communication
➢ Language English

➢ Select [pic] (Financial Accounting)
Account Management TAB:
Accounting Information ➢ Recon. account Enter your A/R reconciliation account number (110_ _ _) ➢ Sort key 001 (posting date)

Payment Transactions TAB:
Payment data ➢ Terms of payment 0001 (Payable immediately, Due net)
Select [pic]

Shipping TAB:
Shipping
➢ Delivery Priority 02 (normal item) ➢ Order Combination Selected (default) ➢ Shipping Conditions 01 (standard) ➢ Delivering Plant P_ _ _
Partial deliveries ➢ Max. partial deliveries 3 (9 is the default)

Billing Document TAB:
Taxes
➢ Tax Classification 0 (for all 3 tax categories)

➢ [pic] (Save)

Record the system message:
|Customer |Customer Number |
|SAP, America - UAP | |

➢ [pic] (Exit)

Exercise 133: Assign Ship-to party to Customer

|Purpose of Exercise |
|In this exercise you will assign the newly created good recipient to the sold-to party created in an earlier exercise. Please note that |
|the purpose of this exercise is to end up with an additional ship-to party – not to replace the old ship-to party with a new one. You will|
|complete this by changing the original SAP, America customer by adding SAP, America – UAP customer as an additional ship-to party on the |
|Partner Functions Tab of the sold-to party. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Master Data ( Business Partners ( Customer ( Change ( Complete |
|Trans Code | |

Enter the following information: ➢ Customer: Customer # for SAP, America ➢ Company Code C_ _ _
Sales area ➢ Sales Organization S_ _ _ ➢ Distribution channel RE ➢ Division 01 ➢ [pic] (Continue) ➢ Select [pic] (if needed)
Partner Functions TAB:
Partner Functions ➢ Partner function (add new line) SH (Ship-to party) ➢ Number Customer # for SAP, America - UAP ➢ [pic] (Enter)
“Ship to Party” and the name will appear. ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Unit 16:

|Purpose of Unit |
|The purpose of Unit 16 is to define prices for materials, specific customer prices, and discounts. In this unit you will also establish |
|credit limits for your customers and define those material stocks that will be considered when you are conducting an availability check for|
|a sales order. |

Exercise 134: Create Material Prices

|Purpose of Exercise |
|In this exercise you will create material prices that any customer would pay. In determining price this would be the last price that would|
|be used to determine pricing for an item. |
| |
|Prices are defined by Sales Organization and Distribution Channel. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Master Data ( Conditions ( Create ( |
| | |
| |Prices ( Material Price |
|Trans Code |VK31 |

Enter the following information to set up retail prices: ➢ Select [pic] Cnty SOrg. DChl Material ReSt ➢ Sales Organization S_ _ _ ➢ Distribution Channel RE

Enter the following material and pricing information:
|(Co) Condition |Material |Amount |
|PR00 |BPEN_ _ _ |$ 1.09 |
|PR00 |CPEN_ _ _ |$ 2.29 |
|PR00 |PPEN_ _ _ |$ 9.95 |
|PR00 |BOX_ _ _ |$ 0.49 |

➢ [pic] (Enter)
The system will automatically enter the material descriptions, units of measure, and validity dates. ➢ [pic] (Save)

Record the system message:
|Message |
| |

Enter the following information to set up wholesale prices: ➢ Double click on [pic] ➢ Select [pic] Cnty SOrg. DChl Material ReSt ➢ Sales Organization S _ _ _ ➢ Distribution Channel WH

Refer the table on the next page…
Enter the following material and pricing information:
|(Co) Condition |Material |Amount |
|PR00 |BPEN_ _ _ |$ 0.89 |
|PR00 |CPEN_ _ _ |$ 1.99 |
|PR00 |PPEN_ _ _ |$ 7.50 |
|PR00 |BOX_ _ _ |$ 0.49 |

➢ [pic] (Enter)
The system will automatically enter the material descriptions, units of measure, and validity dates. ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 135: Create Customer Specific Material Price

|Purpose of Exercise |
|In this exercise you will create a special price that a specific customer receives for a specified validity period. |
| |
|This allows you to create special customer/material pricing. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Master Data ( Conditions ( Create ( |
| | |
| |Prices ( Individual Prices |
|Trans Code |VK31 |

Enter the following information: ➢ Select [pic] CnTy SOrg. DChl Customer Material ReSt ➢ Sales Organization S_ _ _ ➢ Distribution Channel RE ➢ Customer SAP, America

Enter the following material and pricing information:
|(Co) Condition |Material |Amount |Valid From |Valid to |
|PR00 |CPEN_ _ _ |$ 2.09 |Today’s Date |3 months from today |
|PR00 |PPEN_ _ _ |$ 8.50 |Today’s Date |3 months from today |

➢ [pic] (Enter)
The system will automatically enter the material descriptions and units of measure ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 136: Create Customer Discount

|Purpose of Exercise |
|The purpose of this exercise is to show how a customer specific discount is created. |
| |
|This also serves to introduce you to the concept of a pricing scale. |
| |
|This condition type is currently set for Item condition (line item), but could be changed to Header condition in configuration. If it is |
|set to a Header condition, the discount would apply to the order as a whole rather than to the individual line items in the order. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Master Data ( Conditions ( Create ( |
| | |
| |Discounts/Surcharges ( By Customer |
|Trans Code |VK31 |

Enter the following information: ➢ Select [pic] CnTy SOrg. DChl Customer ReSt ➢ Sales Organization S_ _ _ ➢ Distribution Channel WH
Customer with Release Status ➢ (Co) Condition K007 ➢ Customer Promotional Products, Inc. ➢ [pic] (Enter) ➢ Select K007 line ➢ Click on the scales [pic] button to give the customer a discount of 5% for order values between $1,000.00 and $1,999.99 and a discount of 8% for order values between $2,000.00 and $2,999.99 and a discount of 10% for orders larger than $2,999.99.

Scale value 1000.00 Amount 5 Scale value 2000.00 Amount 8 Scale value 3000.00 Amount 10 ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 137: Establish Credit Limit for Customers

|Purpose of Exercise |
|The purpose of this exercise is to establish credit limits for your customers. Each customer has an established credit limit. How the |
|system reacts to a customer that has exceeded the credit limit you established is determined in configuration. The current setting is to |
|provide a warning message, but not stop the processing of an order or delivery. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Credit Management ( Master Data ( Change |
|Trans Code |FD32 |

Enter the following information: ➢ Customer Customer # for The Rushmore Group, LLC ➢ Credit control area C_ _ _ ➢ Check the following Overview Central Data Status ➢ [pic] (Enter)
Page forward to:
Customer Credit Management Change: Central Data
Maximum permitted credit limits ➢ Total amount 5000 ➢ Individual limit 5000 ➢ Currency USD
Customer Credit Management Change: Status
Credit limit data ➢ Credit Limit 5000 ➢ [pic] (Save)
Repeat this for the other four customers (amounts need to be in all three places).

|Customer |Credit limit |Currency |
|The Rushmore Group, LLC |$ 5,000 |USD |
|SAP, America |$ 25,000 |USD |
|Promotional Products, Inc. |$ 2,500 |USD |
|Pleasure Boats Buying Group |$ 5,000 |USD |
|Tanager Leasing |$ 1,000 |USD |

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Unit 17:

|Purpose of Unit |
|The purpose of Unit 16 is to complete some final details necessary to prepare you for the comprehensive system test that begins in the next|
|unit. This unit will have you create some specialized master data as well as complete the final configuration steps of shipping point and |
|revenue account assignment determinations. |

Exercise 138: Assign Sales Areas to Pricing Procedure

|Purpose of Exercise |
|The purpose of this exercise is to link your sales area to a pricing procedure. The RVAJUS pricing procedure is the standard USA pricing |
|procedure with jurisdiction code. The pricing procedure which will be discussed in detail in the next unit is the manner in which prices |
|are assigned to individual line items in your order as well as discounts, surcharges, etc. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Sales and Distribution ( Basic Functions ( Pricing ( Pricing Control ( |
| |Define and Assign Pricing Procedures |
|Trans Code | |

Double click on Define Pricing Procedure Determination
Enter the following information: ➢ Select [pic]
Verify details of:
|SOrg |DChl |Dv |DoPr |CuPP |PriPr |
|S_ _ _ |WH |01 |A |1 |RVAAPC |

➢ [pic] (Enter) ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit) ➢ [pic] (Cancel)

Exercise 139: Define Availability Check for Sales Orders

|Purpose of Exercise |
|This exercise will have you review the stocks that are to be included when you conduct and availability check at time of inquiry, |
|quotation, order, delivery, etc. This is completed at the client level and as such you will only need to review this. It is important to |
|note the type of stock and their status as to whether or not they are considered during the availability check. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Sales and Distribution ( Basic Functions ( |
| |Availability Check and Transfer of Requirements ( Availability Check ( |
| |Availability Check with ATP Logic or Against Planning ( |
| |Carry Out Control for Availability Check |
|Trans Code | |

*The instructor, as a demonstration will complete this task.
This availability check rule will be available to all users on this client.

The instructor will complete the following information:

➢ Select 02 for A (SD orders) ➢ Select [pic] (Display)

Replenishment Lead time

➢ Deselect Check without RLT

[pic] ➢ [pic] (Back Twice)

| |
|Student select 02 for A (SD orders) |
|Select [pic] (Display) |
|[pic] (Back Twice) |

Exercise 140: Assign Sales and Delivery Documents to Credit Check

|Purpose of Exercise |
|The purpose of this exercise is to assign sales and delivery documents to a Credit Check. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Sales and Distribution ( Basic Functions ( |
| |Credit Management/Risk Management ( Credit Management ( |
| |Assign Sales Documents and Delivery Documents |
|Trans Code | |

|Verify the following information |
| |
|Double click on Credit limit check for order types |
|For Order type OR |
|Credit Check A |
|[pic] (Back) |

Record the system message:
|Message |
| |

➢ [pic] (Exit) ➢ [pic] (Cancel)

Exercise 141: Create Shipping Point Determination

|Purpose of Exercise |
|In this exercise you will create the table that will determine the shipping point to be used in your plant. While you have only created |
|one shipping point, you still need to create the determination table. In determining the shipping point, the following are considered: |
|The Plant from the (1) Customer Ship-to Master or the (2) Material Master, |
|The Shipping Conditions from the customer master, and |
|The Loading Group from the material master. |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Logistics Execution ( Shipping ( Basic Shipping Functions ( |
| |Shipping Point and Goods Receiving Point Determination ( |
| |Assign Shipping Points |
|Trans Code | |

Enter the following information: ➢ Select [pic]
Shipping Point Information:
|SC (Shipping condition): |LGrp |Plnt (Plant): |PrShP (Proposed Shipping point): |
| |(Loading group): | | |
|01 (Standard) |HAND (Load by Hand) |P_ _ _ |S_ _ _ |
|01 (Standard) |CART (Handcart) |P_ _ _ |S_ _ _ |

➢ [pic] (Enter) ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 142: Create Revenue Account Assignment Key

|Purpose of Exercise |
|This exercise creates the automatic posting of revenues when the billing document is created. At time of billing revenues are posted to |
|the General Ledger Account. Which account to be posted is determined by a combination of: |
|The Sales Organization, |
|The Account assignment key, and |
|The Account Assignment Group (Customer Master) |

Navigation

|Menu Path |Tools ( Customizing ( IMG ( Execute Project( [pic] |
| |Sales and Distribution ( Basic Functions ( Account Assignment/Costing ( Revenue Account Determination ( Assign G/L |
| |Accounts |
|Trans Code | |

➢ Select Table 2: “Cust. Grp/Account Key” ➢ [pic] (Choose)

Enter the following information: ➢ Select [pic]
Account assignment information:
|App |CndTy |ChAc |SOrg |AAG |ActKy |G/L Account |
| V |KOFI |C_ _ _ |S_ _ _ |01 |ERS |610_ _ _ |

➢ [pic] (Enter) ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit back to the Easy Access Menu)

Exercise 143: Check Stock Status

|Purpose of Exercise |
|The purpose of this exercise is to obtain current inventory information about your products. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( Environment ( Stock ( Stock Overview |
|Trans Code |MMBE |

Enter the following information:

Database selections
➢ Material Choose any material
➢ Plant P_ _ _ ➢ [pic] (Execute)

➢ Select the plant line in the display.

➢ Select [pic]

➢ This will open a pop-up window showing the details of the inventory by stock type at the level you selected.

➢ Record the unrestricted use quantity (Unrestricted use) stock type ➢ Record the sales orders quantity (Sales orders) stock type ➢ Record the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
|Plant |BPEN_ _ _ |CPEN_ _ _ |PPEN_ _ _ |BOX_ _ _ |
| Storage Location | | | | |
|Stock Type |Quantity |Quantity |Quantity |Quantity |
|Unrestricted Use | | | | |
|Sales Orders | | | | |
|Scheduled for Delivery | | | | |

➢ [pic] (Exit) To return to SAP Easy Access Menu

Comprehensive Test of Business Case Scenario

Unit 18:

|Purpose of Unit |
|The purpose of Unit 18 is to provide a comprehensive testing of the organizational and master data, you have set up using a series of |
|transactions. These transactions will provide you with an understanding of how the options you selected during configuration impact your |
|transactions. |

Exercise 144: Create Sales Order

|Purpose of Exercise |
|This exercise will have you create a sales order. This if the first exercise that will test the configuration of your system as a trading |
|goods company. The other exercises in this unit replicate the sales exercises completed in Unit 2. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Create |
|Trans Code |VA01 |

Enter the following information:

➢ Order type OR
Organizational Data ➢ Sales Organization S_ _ _ ➢ Distribution channel RE ➢ Division 01 ➢ [pic] (Enter) ➢ Sold-to party Customer # for The Rushmore Group, LLC ➢ PO Number 144-_ _ _ ➢ PO date Today’s date

Sales TAB ➢ Req. deliv. date 3 days from today

Enter the following:
|Material |QTY |
|BPEN_ _ _ |250 |
|CPEN _ _ _ |100 |
|PPEN _ _ _ |50 |
|BOX _ _ _ |150 |

➢ [pic] (Enter)

Review

Item Specific Data: ➢ Select line item 10 ➢ [pic] (Conditions) ➢ Review item pricing
What is the price per unit for BPEN_ _ _? _____________________ ➢ [pic] (Back)

➢ Select line item 20 ➢ [pic] (Schedule lines for item) ➢ What is the date for the confirmed quantity? _______________________ ➢ [pic] (Back) ➢ Select line item 30 ➢ [pic] (Display availability) ➢ What is a simulated Requirement? _____________________________________ ➢ [pic] (Back)

Header Data:
System Menu: Goto ( Header ( Sales

Sales TAB
Note and record the pricing procedure ______________________

Conditions TAB
Note and record the net value for the order – this is the total of all line items $____________________

➢ [pic] (Back) ➢ [pic] (Save)

Record the system message:
|Message |
| |

➢ [pic] (Exit)

Exercise 145: Check Stock Status

|Purpose of Exercise |
|The purpose of this exercise is to update the current inventory information about your products. |

➢ [pic] Open a new session (or System Menu: System ( Create session)

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( Environment ( Stock ( Stock Overview |
|Trans Code | |

Enter the following information:

Database selections ➢ Material Any material from your sales order ➢ Plant P_ _ _ ➢ [pic] (Execute)

➢ Select the plant line in the display.

➢ Select [pic]

➢ This will open a pop-up window showing the details of the inventory by stock type at the level you selected.

➢ Record the unrestricted use quantity (Unrestricted use) stock type ➢ Record the sales orders quantity (Sales orders) stock type ➢ Record the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
|Plant |BPEN_ _ _ |CPEN_ _ _ |PPEN_ _ _ |BOX_ _ _ |
| Storage Location | | | | |
|Stock Type |Quantity |Quantity |Quantity |Quantity |
|Unrestricted Use | | | | |
|Sales Orders | | | | |
|Scheduled for Delivery | | | | |

➢ [pic] (Exit) To return to SAP Easy Access Menu

Exercise 146: Create Delivery Note for Sales Order

|Purpose of Exercise |
|The purpose of this exercise is to create a delivery based on the customer’s order. Creating the delivery brings your order to the point |
|where stock availability is re-determined, and the quantity of ordered items are moved to a scheduled for delivery stock status. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Create ( Single Document ( |
| |With Reference to Sales Order |
|Trans Code | |

Enter the following information: ➢ Shipping point: S_ _ _
Sales order data ➢ Selection date: Enter a date 7 days from today ➢ Order: Enter the order number of the sales order created earlier ➢ [pic] (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
Item Overview Tab ➢ Click on the line item 10 ➢ [pic] (Item Details) ➢ What is the picking status? _______________________________ ➢ [pic] (Back)
Picking Tab: ➢ Enter the Storage location for each item ➢ Sloc: 10 (Inventory) ➢ [pic] (Save) ➢ Record the Outbound Delivery number: _________________

Record the system message:
|Message |
| |

➢ [pic] (Exit) To return to SAP Easy Access Menu

Exercise 147: Check Stock Status

|Purpose of Exercise |
|The purpose of this exercise is to update the current inventory information about your products. |

➢ [pic] Open a new session (or System Menu: System ( Create session) ➢ Now go to your other session (Alt + Tab), and leave this session open. ➢ Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu path and information below.

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( Environment ( Stock ( Stock Overview |
|Trans Code | |

Enter the following information:

Database selections ➢ Material Any material from your sales order ➢ Plant P_ _ _ ➢ [pic] (Execute)

➢ Select the plant line in the display.

➢ Select [pic]

➢ This will open a pop-up window showing the details of the inventory by stock type at the level you selected.

➢ Record the unrestricted use quantity (Unrestricted use) stock type ➢ Record the sales orders quantity (Sales orders) stock type ➢ Record the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
|Plant |BPEN_ _ _ |CPEN_ _ _ |PPEN_ _ _ |BOX_ _ _ |
| Storage Location | | | | |
|Stock Type |Quantity |Quantity |Quantity |Quantity |
|Unrestricted Use | | | | |
|Sales Orders | | | | |
|Scheduled for Delivery | | | | |

➢ [pic] (Exit) To return to SAP Easy Access Menu

Exercise 148: Picking Materials on Delivery Note

|Purpose of Exercise |
|The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the proposed materials per delivery. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Change ( Single Document |
|Trans Code |VL02N |

Enter the following information: ➢ Outbound Delivery Outbound delivery number from the previous exercise. ➢ [pic] (Enter)
The material delivery quantity is proposed.
Picking Tab ➢ Enter Pick quantity to match the proposed delivery quantity ➢ Picked Qty = Deliv. Qty ➢ [pic] (Save) ➢ Recheck the stock status of the materials. Note that no change has occurred in the stock status - the quantities are still in the “Schd. for delivery” stock type field.

Record the system message:
|Message |
| |

➢ [pic] (Exit) To return to SAP Easy Access Menu

Exercise 149: Post Goods Issue

|Purpose of Exercise |
|This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect the inventory shipped. This is the |
|time at which the ownership of the goods changes from you to the customer. These goods have left your plant and are now owned by your |
|customer. Both inventory and costs of goods sold are impacted by this transaction. |
| |
|If you have shipped or sold the goods FOB Destination, the actual change of ownership takes place at the time the goods are received at the|
|customer’s location. However, the system reflects the materials are no longer available in your stock at the time of post good issue. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Change( Single Document |
|Trans Code | |

Enter the following information:

➢ Outbound Delivery Outbound delivery number from the previous exercise. ➢ Select [pic]

The system returns a message indicating change to the delivery note.

Record the system message:
|Message |
| |

➢ [pic] (Exit) To return to SAP Easy Access Menu

Exercise 150: Check Stock Status

|Purpose of Exercise |
|The purpose of this exercise is to update the current inventory information about your products. |

➢ Now go to your other session (Alt + Tab), and leave this session open. ➢ Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu path and information below.

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( Environment ( Stock ( Stock Overview |
|Trans Code | |

Enter the following information:

Database selections ➢ Material Any material from your sales order ➢ Plant P_ _ _ ➢ [pic] (Execute)

➢ Select the plant line in the display.

➢ Select [pic]

➢ This will open a pop-up window showing the details of the inventory by stock type at the level you selected.

➢ Record the unrestricted use quantity (Unrestricted use) stock type ➢ Record the sales orders quantity (Sales orders) stock type ➢ Record the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
|Plant |BPEN_ _ _ |CPEN_ _ _ |PPEN_ _ _ |BOX_ _ _ |
| Storage Location | | | | |
|Stock Type |Quantity |Quantity |Quantity |Quantity |
|Unrestricted Use | | | | |
|Sales Orders | | | | |
|Scheduled for Delivery | | | | |

➢ [pic] (Exit) To return to SAP Easy Access Menu

Exercise 151: Bill Customer

|Purpose of Exercise |
|This exercise will create the billing document for the customer. It is at this time when the revenue is recognized and posted to the |
|general ledger. Once the post goods issue has been completed, you can bill your customer for those goods. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Billing ( Billing Document ( Create |
|Trans Code |VF01 |

The system will default the last delivery document created. ➢ [pic] (Execute)
The system displays the customer and the materials on the delivery with total values to be billed. ➢ Record the total amount billed to the customer: $____________________ ➢ [pic] (Save)
Record the billing document number that is displayed at the bottom of the screen ________________

Record the system message:
|Message |
| |

➢ [pic] (Exit) To return to SAP Easy Access Menu

Exercise 152: Post Receipt of Customer Payment

|Purpose of Exercise |
|This exercise will see your customer paying the invoice you created in the billing exercise. The payment will be posted to the general |
|ledger accounts. This entry will increase the bank account and reduce the customers account receivable balance as well as the account |
|receivable reconciliation account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Receivable ( |
| |Document Entry ( Incoming Payment |
|Trans Code | |

Enter the following information:

➢ Document Date: Today’s date ➢ Company Code: C_ _ _ ➢ Currency/Rate: USD

Bank data: ➢ Account: 100_ _ _ ➢ Amount: Enter the amount of the payment (from sales order)

Open item selection ➢ Account: Customer # for The Rushmore Group, LLC

➢ Select [pic]

➢ Double click on “USD gross” amount for the Customer Invoice until “Not assigned” is $ 0.00

➢ [pic] (Post)

➢ Record the document number for this posting ________________

Record the system message:
|Message |
| |

➢ [pic] (Exit) ➢ [pic]

Exercise 153: Review Document Flow

|Purpose of Exercise |
|This exercise provides you with exposure to a powerful tool in customer order management. The document flow provides a look at the entire |
|transaction from beginning to the end. In this example, you have created an order, a delivery, posted goods issue, billed the customer and|
|received payment. To examine the flow, you can begin with any one of these document numbers and the document flow will show an audit trail|
|of all documents tied to that number. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Display |
|Trans Code | |

➢ Enter your sales order number.

System Menu: Environment ( Display Document flow

The system displays a list of documents associated with the order.

➢ Click on the line of the GD goods issue: delvy 49000….### ➢ Select [pic]
The system displays the material document with a goods movement “601”, which is the movement type for goods issue to a delivery note (Post Goods Issue). ➢ Select [pic] to view the account postings for this goods movement. ➢ [pic] (Back) To the Document Flow Screen
It can be seen that the: 1. The entire document flow is shown. 2. There are no open documents. 3. The business cycle is complete.
[pic]

Note: You can view the document flow from the Sales Order, Delivery or Billing screens.

➢ Click on the line of the Standard Order # ➢ Select the [pic] ➢ The document flow can be seen in greater detail.

➢ Click on the line of the Outbound Delivery # ➢ Select the [pic] ➢ The Document Header Status can be viewed

Unit 19:

|Purpose of Unit |
|The purpose of Unit 19 is to create a sales order using your customer info record for Pleasure Boats Buying Group and then complete the |
|order to cash business process. |

Exercise 154: Create Customer Material Info Record

|Purpose of Exercise |
|This exercise introduces you to the concept of Customer Material Information Records. When a customer wishes to order materials from us |
|using a different naming convention than you do, you can set up a Customer Material Info Record which allows us to enter materials by the |
|customer's specific naming convention. This is especially true in the wholesale area. Customers order products by their product number |
|not necessarily your product number. SAP provides for the translation of these materials into your material names, which enables the |
|customer and your sales representative to communicate clearly. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Master Data ( Agreements ( |
| |Customer Material Information ( Create |
|Trans Code |VD51 |

Enter the following information: ➢ Customer Customer # for Pleasure Boats Buying Group ➢ Sales Organization S_ _ _ ➢ Distribution Channel WH ➢ [pic] (Enter) ➢ Enter the following materials and the corresponding customer material name as indicated:
Material – Customer Specific Information:
|Material No |Pleasure Boats Buying Group Material Number |
|BPEN_ _ _ |Pen-Low |
|CPEN_ _ _ |Pen-Med |
|PPEN_ _ _ |Pen-High |
|BOX_ _ _ |Pen-Box |

➢ [pic] (Enter) ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 155: Create Sales Order Using Customer Info Record

|Purpose of Exercise |
|This exercise will have you create a sales order using Pleasure Boats Buying Group customer/material info record (their part numbers/name).|

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Create |
|Trans Code | |

Enter the following information:

➢ Order type OR
Organizational Data ➢ Sales Organization S_ _ _ ➢ Distribution channel WH ➢ Division 01 ➢ [pic] (Enter) ➢ Sold-to party Customer # for Pleasure Boats Buying Group ➢ PO Number 155-_ _ _ ➢ PO date Today’s date ➢ [pic] (Enter)

Ordering party tab
A new field appears in the Sales Order line item: “Customer Material Numb.”

Enter the following customer materials and quantities:
|Customer Material Numb |Order Quantity |Material (Leave blank) |
|Pen-Low |250 | |
|Pen-Med |100 | |
|Pen-High |30 | |
|Pen-Box |130 | |

➢ [pic] (Enter)

Note: The system references the customer material numbers and copies our equivalent material number and all relevant data.

➢ Check the pricing to see that wholesale pricing was applied.

➢ Go to the header and record the Sales Orders Net Value $________________________ ➢ [pic] (Save)

Record the order number: _______________________

Record the system message:
|Message |
| |
Exercise 156: Create Delivery for Sales Order

|Purpose of Exercise |
|The purpose of this exercise is to create a delivery based on the customer’s order. Creating the delivery brings your order to the point |
|where stock availability is re-determined, and the quantity of ordered items are moved to a scheduled for delivery stock status. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Create ( Single Document ( |
| |With Reference to Sales Order |
|Trans Code | |

Enter the following information: ➢ Shipping point: S_ _ _
Sales order data ➢ Selection date: Enter a date 7 days from today ➢ Order: Enter the order number of the sales order created earlier ➢ [pic] (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
Item Overview Tab ➢ Click on the line item 10 ➢ [pic] (Item Details) ➢ What is the picking status? _______________________________ ➢ [pic] (Back)
Picking Tab: ➢ Enter the Storage location for each item ➢ Sloc: 10 (Inventory) ➢ [pic] (Save) ➢ Record the Outbound Delivery number: _________________

Record the system message:
|Message |
| |

Exercise 157: Pick Materials on Delivery Note

|Purpose of Exercise |
|The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the proposed materials per delivery. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Change ( Single Document |
|Trans Code | |

Enter the following information: ➢ Outbound Delivery Outbound delivery number from the previous exercise. ➢ [pic] (Enter)
The material delivery quantity is proposed.
Picking Tab ➢ Enter Pick quantity to match the proposed delivery quantity ➢ Picked Qty = Deliv. Qty ➢ [pic] (Save)

To recheck the stock status (see earlier exercises):

➢ Create new session.

➢ Check the stock status of the materials

➢ Check the stock status of the materials. Note that the stock status - the quantities are in the “Schd. for delivery” stock type field.

Record the system message:
|Message |
| |

Exercise 158: Post Goods Issue

|Purpose of Exercise |
|This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect the inventory shipped. This is the |
|time at which the ownership of the goods changes from you to the customer. These goods have left your plant and are now owned by your |
|customer. Both inventory and costs of goods sold are impacted by this transaction. |

Navigation

|Menu Path: | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Change ( Single Document |
|Trans Code: | |

Enter the following information:

➢ Outbound Delivery Outbound delivery number from the previous exercise. ➢ Select [pic]

The system returns a message indicating change to the delivery note.

To recheck the stock status (see earlier exercises):

➢ Switch back to your other session that is still on the Stock overview.

➢ Check the stock status of the materials

Note the quantity from the “Schd. for delivery” stock type has disappeared and the “Unrestricted use” stock quantity has been reduced.

Record the system message:
|Message |
| |

Exercise 159: Bill customer

|Purpose of Exercise |
|This exercise will create the billing document for the customer. It is at this time when the revenue is recognized and posted to the |
|general ledger. Once the post goods issue has been completed, you can bill your customer for those goods. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Billing ( Billing Document ( Create |
|Trans Code | |

The system will default the last delivery document created. ➢ [pic] (Execute)
The system displays the customer and the materials on the delivery with total values to be billed. ➢ Record the total amount billed to the customer: $____________________ ➢ [pic] (Save)
Record the billing document number that is displayed at the bottom of the screen ________________

Record the system message:
|Message |
| |

Exercise 160: Post Receipt of Customer Payment

|Purpose of Exercise |
|This exercise will see your customer paying the invoice you created in the billing exercise. The payment will be posted to the general |
|ledger accounts. This entry will increase the bank account and reduce the customers account receivable balance as well as the account |
|receivable reconciliation account. |

Navigation

|Menu Path: | |
| |Accounting ( Financial Accounting ( Accounts Receivable ( |
| |Document Entry ( Incoming Payments |
|Trans Code: | |

Enter the following information:

➢ Document Date: Today’s date ➢ Company Code: C_ _ _ ➢ Currency/Rate: USD

Bank data: ➢ Account: 100_ _ _ ➢ Amount: Enter the amount of the payment (from sales order)

Open item selection ➢ Account: Customer # for Pleasure Boats Buying Group

➢ Select [pic]

➢ Review the “Not assigned” amount. Is it equal to zero?

➢ [pic] (Post)

➢ Record the document number for this posting ________________

Record the system message:
|Message |
| |

➢ Return to the Sales Order and review the Document flow for the customer orders that you just processed.

Unit 20:

|Purpose of Unit |
|The purpose of Unit 20 is to create a sales order using a scheduling agreement for The Rushmore Group and deliver against the scheduling |
|agreement. |

Exercise 161: Create a Scheduling Agreement

|Purpose of Exercise |
|This exercise will have you create a scheduling agreement for The Rushmore Group. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Scheduling Agreement ( Create |
|Trans Code | |

Enter the following information:

➢ Sched. Agreemt Type LP
Organizational Data ➢ Sales Organization S_ _ _ ➢ Distribution Channel RE ➢ Division 01 ➢ [pic] (Enter) ➢ Scheduling Agreeme (leave blank) ➢ Sold-to party The Rushmore Group, LLC ➢ Ship-to part leave blank ➢ PO number 161-_ _ _ ➢ PO date Today’s date

Item overview TAB: ➢ Description: Scheduling Agreement _ _ _ ➢ Valid-from date: Today’s date ➢ Valid-to date: Six months from today’s date
All items ➢ Material: CPEN_ _ _ ➢ Target quantity: 250 ➢ [pic] (Enter)

➢ Select the item line for CPEN_ _ _ ➢ Select [pic] Schedule lines for items button from the button bar on the bottom

Enter three schedule lines ➢ First line 6 days from today for 50 pens ➢ Second line 14 days from today for 100 pens ➢ Third line: 2 months from today for 100 pens ➢ [pic] (Enter) ➢ [pic] (Save)

➢ Record the Scheduling Agreement Number: ___________________

Record the system message:
|Message |
| |
Exercise 162: Process Deliveries for a Scheduling Agreement

|Purpose of Exercise |
|This exercise will have you create a delivery with reference to the scheduling agreement. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Create ( Single Document ( |
| |With Reference to Sales Order |
|Trans Code | |

Enter the following information: ➢ Shipping point: S_ _ _
Sales order data ➢ Selection date: Enter a date 7 days from today ➢ Order: Enter the order number of the Scheduling Agreement created earlier ➢ [pic] (Enter) ➢ Performing the steps for Picking and Posting Goods Issue. ➢ Record Outbound Delivery Number: _________________________ ➢ Repeat the exercise using a selection date 14 day’s from today’s date ➢ Record Outbound Delivery Number: _________________________

Note that by selecting dates after the due date of each schedule line, only the material scheduled as due by that date is selected

Record any system message:
|Message |
| |

Exercise 163: Display Scheduling Agreement

|Purpose of Exercise |
|This exercise has you display the scheduling agreement you created earlier to review the current status. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Scheduling Agreement ( Display |
|Trans Code | |

Enter the following information:

➢ Scheduling Agreement Scheduling Agreement # you created ➢ [pic] (Enter) ➢ Select the line item ➢ Select [pic] (Schedule lines for item)

Note the “Delivered qty” field now has the quantity of the material delivered filled in for those deliveries that have been made.

Select [pic] (Display document flow)

Review the document flow you will see one schedule agreement followed by first outbound delivery, the picking request and the post goods issue then the second outbound delivery, the picking request and the post goods issue.

Exercise 164: Check Stock Status

|Purpose of Exercise |
|The purpose of this exercise is to update the current inventory information about your products. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( Environment ( Stock ( Stock Overview |
|Trans Code | |

Enter the following information:

Database selections ➢ Material CPEN _ _ _ (check for all materials and record below) ➢ Plant P_ _ _ ➢ [pic] (Execute)

➢ Select the plant line in the display.

➢ Select [pic]

➢ This will open a pop-up window showing the details of the inventory by stock type at the level you selected.

➢ Check the unrestricted use quantity (Unrestricted use) stock type ➢ Check the sales orders quantity (Sales orders) stock type ➢ Check the customer scheduling agreements quantity (Customer Scheduling Agreements) stock type ➢ Check the delivery quantity (Scheduled for delivery) stock type
Record the storage location and quantity of inventory for each Stock type:
|Plant |BPEN_ _ _ |CPEN_ _ _ |PPEN_ _ _ |BOX_ _ _ |
| Storage Location | | | | |
|Stock Type |Quantity |Quantity |Quantity |Quantity |
|Unrestricted Use | | | | |
|Sales Orders | | | | |
|Customer Scheduling Agreements | | | | |
|Scheduled for Delivery | | | | |

➢ [pic] (Exit) To return to SAP Easy Access Menu

Exercise 165: Bill customer

|Purpose of Exercise |
|This exercise will create the billing document for the customer. It is at this time when the revenue is recognized and posted to the |
|general ledger. Once the post goods issue has been completed, you can bill your customer for those goods. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Billing ( Billing Document ( Create |
|Trans Code | |

Create a billing document for each of the two outbound delivery documents created in exercise 162. ➢ Record the billing document number for the 1st delivery: __________________________ ➢ Record the billing document number for the 2nd delivery: __________________________ ➢ What is the total for both invoices? ___________________________

Record any system message:
|Message |
| |

Exercise 166: Run Customer Credit Check

|Purpose of Exercise |
|The purpose of this exercise is to review the customer credit profile. |

Navigation

|Menu Path | |
| |Logistics → Sales and Distribution → Credit Management → |
| |Credit management info system → Overview |
|Trans Code | |

Enter the following information: ➢ Credit account Customer # for The Rushmore Group, LLC ➢ Credit control area C_ _ _ ➢ [pic] (Execute)

➢ Place cursor on customer number
System Menu: Environment ( Credit Master Sheet ➢ Review information

Exercise 167: Post Receipt of Customer Payment

|Purpose of Exercise |
|This exercise will see your customer paying the invoice you created in the billing exercise. The payment will be posted to the general |
|ledger accounts. This entry will increase the bank account and reduce the customers account receivable balance as well as the account |
|receivable reconciliation account. |

Navigation

|Menu Path: | |
| |Accounting ( Financial Accounting ( Accounts Receivable ( |
| |Document Entry ( Incoming Payments |
|Trans Code: | |

Enter the following information:

➢ Document Date: Today’s date ➢ Company Code: C_ _ _ ➢ Currency/Rate: USD

Bank data: ➢ Account: 100_ _ _ ➢ Amount: Enter the amount of the payment (total from both invoices)

Open item selection ➢ Account: Customer # for The Rushmore Group, LLC

➢ Select [pic]

➢ Review the “Not assigned” amount. Is it equal to zero?

➢ [pic] (Post)

➢ Record the document number for this posting ________________

➢ Note that we can clear more than one invoice with a single incoming payment.

Record the system message:
|Message |
| |

➢ Return to the Scheduling Agreement and review the Document flow for the agreement.

Unit 21:

|Purpose of Unit |
|The purpose of Unit 21 is to create two sales orders. One sales order using the item proposal and the second sales order that will result |
|in a credit warning, as well as request more goods than you have for sale. This will require you to run Material Requirements Planning, |
|convert purchase requisitions to purchase orders, receive the goods, receive the invoices, and post payment to the vendors. The deliveries|
|for these sales orders will be completed in the next unit. |

Exercise 168: Create Item Proposal

|Purpose of Exercise |
|The purpose of this exercise is to allow for situations where a customer often places an order with the same line items, an Item Proposal |
|(order template) can be created with the standard line items and quantities already filled in. You can then pull the standard items in as |
|you create the sales order by referencing the Item Proposal. Once referenced and pulled into the order quantities can be changed, line |
|items can be deleted or added. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Master Data ( Products ( |
| |Item Proposal ( Create |
|Trans Code | |

Enter the following information: ➢ Item Proposal Type PV
Organizational Data ➢ Sales Organization S_ _ _ ➢ Distribution Channel RE ➢ Division 01 ➢ [pic](Enter) ➢ Item proposal leave blank ➢ Description SAP Promotion Set ➢ Valid-from date Today’s date ➢ Valid-to date One year from today ➢ Enter the following materials and quantities: BPEN_ _ _ 100 CPEN_ _ _ 75 PPEN_ _ _ 25 BOX_ _ _ 100

➢ [pic] (Enter) ➢ [pic] (Save) ➢ Record the Item Proposal Number: _____________________

Record any system message:
|Message |
| |

Exercise 169: Assign Item Proposal to Customer

|Purpose of Exercise |
|In this exercise you will now assign that item proposal to the customer master. Whenever you ask for an Item Proposal in a sales order for|
|that customer, the system will default this Item Proposal. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Master Data ( Business Partner ( Customer ( Change ( Complete |
|Trans Code | |

Enter the following information: ➢ Customer SAP America ➢ Company Code C_ _ _
Sales area ➢ Sales Organization S_ _ _ ➢ Distribution Channel RE ➢ Division 01 ➢ [pic] (Enter) ➢ Select [pic]
Sales TAB ➢ Item proposal # of the newly created item proposal. ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 170: Create Sales Order Using Item Proposal

|Purpose of Exercise |
|This exercise will have you create a sales order using the item proposal we created and assigned to SAP, America. We will use the |
|materials and quantities in the item proposal. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Create |
|Trans Code | |

Enter the following information:

➢ Order type OR
Organizational Data ➢ Sales Organization S_ _ _ ➢ Distribution channel RE ➢ Division 01 ➢ [pic] (Enter) ➢ Sold-to party Customer # for SAP, America ➢ Ship-to party Leave Blank ➢ PO Number 170-_ _ _ ➢ PO date Today’s date ➢ [pic] (Enter)

A pop-up window appears with the two “ship-to” addresses for this customer. ➢ Select SAP, America – UAP

➢ [pic] (Enter) ➢ Select: [pic] to search for your item proposal

In the pop-up window, the system copies the number of the product proposal for this customer ➢ Select [pic]

You may also need to select the delivery you wish: • One-time del. On req. del. dte. • Complete delivery • Dely proposal ➢ Select [pic] (Copy) for a Complete delivery – Note: This may happen for multiple items.

Review the pricing options: ➢ Select the line item CPEN_ _ _ ➢ Click [pic] and note the pricing ___________________________ ➢ [pic] (Back)

➢ Select the line item PPEN_ _ _ ➢ Click [pic] and note the pricing ____________________________ ➢ [pic] (Back)

➢ Select the line item BPEN_ _ _ ➢ Click [pic] and note the pricing ___________________________ ➢ [pic] (Back)

Does the material pricing include the special customer pricing that was established for SAP, United States? ________________________________________________________________________

➢ Record the Sales Order Net Value: _________________________

➢ [pic] (Save)

➢ Record the Sales Order Number: _____________________________

Record any system message:
|Message |
| |

Exercise 171: Create Sales Order – Value Discount

|Purpose of Exercise |
|This exercise will have you create a sales order that will demonstrate the discounts prices we established for Promotional Products, Inc. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Create |
|Trans Code | |

Enter the following information:

➢ Order type OR
Organizational Data ➢ Sales Organization S_ _ _ ➢ Distribution channel WH ➢ Division 01 ➢ [pic] (Enter) ➢ Sold-to party Customer # for Promotional Products, Inc ➢ PO Number 171-_ _ _ ➢ PO date Today’s date ➢ [pic] (Enter)

Sales TAB ➢ Req. deliv. date 3 days from today

Enter the following:
|Material |QTY |
|BPEN_ _ |1000 |
|CPEN _ _ _ |550 |
|PPEN _ _ _ |275 |
|BOX _ _ _ |825 |

➢ [pic] (Enter)

You will need to select the delivery you wish: • One-time del. On req. del. dte. • Complete delivery • Dely proposal ➢ Select [pic] (Copy) for a Complete delivery

You will receive one or more warnings that credit limit is exceeded – Note: This is only an information message or warning; as such you will be able to continue processing the order.

➢ Select the line item CPEN_ _ _ ➢ Click [pic] and note the pricing and discount ➢ [pic] (Back)

➢ Select the line item PPEN_ _ _ ➢ Click [pic] and note the pricing and discount

Review

The material pricing includes the 5% discount from the customer-specific material pricing record for >$1,000 and $2,000 and $3,000.

➢ Change the quantity of the line item for PPEN_ _ _ from 275 to 420 and verify that the discount changed.

➢ Select the line item PPEN_ _ _ ➢ Click [pic] and note the pricing and discount

➢ [pic] (Back)

➢ Record the Sales Order Net Value: ______________________________ ➢ [pic] (Save)

➢ Record the Sales Order Number: ______________________________

Record the system message:
|Message |
| |

Exercise 172: Run Material Requirements Planning – Single Item, Single Level

|Purpose of Exercise |
|The purpose of this exercise is to have the system plan all MRP relevant materials. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management (Material Requirements Planning (MRP) ( MRP ( Planning ( Total Planning ( Online |
|Trans Code | |

Enter the following information: ➢ Scope of planning Leave Blank ➢ Plant P_ _ _
MRP control parameters ➢ Processing key NETCH ➢ Create purchase req 2 ➢ Schedule lines 3 ➢ Create MRP list 1 ➢ Planning mode 1 ➢ Scheduling 1
Process Control Parameters ➢ Select Display material list ➢ [pic] (Enter) ➢ A warning message appears - please check input parameters ➢ [pic] (Enter) again to confirm and check the warning message ➢ An information message appears indicating you will need to press enter to start the planning run. ➢ [pic] (Continue) ➢ To review the MRP list select [pic] ➢ Place cursor into itme that you wish to review ➢ Material PPEN_ _ _ ➢ Press [pic] (Enter) ➢ Review the MRP list for PPEN_ _ _
Note that there may be multiple requisitions for each material due to different requirement dates.

➢ Review MRP list for BPEN_ _ _ ; CPEN_ _ _ ; PPEN_ _ _; and BOX_ _ _

| |BPEN_ _ _ |CPEN_ _ _ |PPEN_ _ _ |BOX_ _ _ |
|Total for all Requisitions | | | | |

Record the system message:
|Message |
| |

Exercise 173: Create Purchasing Information Record for PPEN

|Purpose of Exercise |
|The purpose of this exercise is to create purchasing information records for PPEN_ _ _. A purchasing information record creates a link |
|between a material and a vendor. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management (Purchasing ( Master Data ( |
| |Info Record ( Create |
|Trans Code | |

Enter the following information: ➢ Vendor Vendor # for Slick Pens ➢ Material PPEN_ _ _ ➢ Purchasing Org. P_ _ _ ➢ Plant P_ _ _ ➢ [pic] (Enter) ➢ [pic]

Enter the following information on the Create Info Record: Purch. Organization Data 1 screen ➢ Standard Qty.: 1 ➢ Net Price: 3.25 ➢ [pic] (Enter) ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 174: Assign Source of Supply to Purchase Requisitions

|Purpose of Exercise |
|The purpose of this exercise is to assign a source of supply for your purchase requisitions. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Materials Requirements Planning (MRP) ( MRP ( Evaluations ( Stock/Requirements |
| |List |
|Trans Code |MD04 |

Enter the following information:
Individual access Tab ➢ Material: PPEN_ _ _ ➢ Plant: P_ _ _ ➢ [pic] (Enter) ➢ Select a requisition (if more than one – select the one with the largest quantity) ➢ [pic] (Detail of element) ➢ [pic] (Change element)
Item Overview section ➢ Enter the Storage Location 10
Item section
Source of Supply Tab ➢ [pic] [pic] ➢ This provides a list of possible sources of supply. Select Slick Pens _ _ _ by clicking in the Assign Source of Supply box next to the vendor number. There should be a green dot next to the vendor number after you have assigned the source of supply (see below). [pic] ➢ [pic] (Save)

➢ Assign Slick Pens as the Source of Supply for the largest requisitions for BPEN_ _ _ ; CPEN_ _ _ ; and BOX_ _ _ in the same manner as you have just completed for PPEN_ _ _.
Record the system message:
|Message |
| | Exercise 175: Create Purchase Order via Requisition Assignment List

|Purpose of Exercise |
|The purpose of this exercise is to create a purchase order using a requisition assignment list. Since you have assigned a source of supply|
|to your requisition in the previous exercise, you can now convert these purchase requisitions into a single purchase order as they are all |
|assigned to the same vendor. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Purchasing ( Purchase Order ( |
| |Create ( Via Requisition Assignment List |
|Trans Code |ME58 |

Enter the following information: ➢ Vendor Vendor # for Slick Pens ➢ Plant P_ _ _ ➢ [pic] (Execute) ➢ Select the line showing the number of purchase orders (there should be 4) ➢ Click on the [pic] button

Verify the following: ➢ Order Type NB ➢ Purchase Order Date Today’s Date ➢ Purchase Order Leave Blank ➢ Purchasing Group _ _ _ ➢ Purchasing Organization P_ _ _ ➢ [pic] (Continue)

➢ Single-Click on Open Requisitions line in the left window (see below)
[pic]
➢ Then Select [pic] (Adopt) ➢ Enter through warning if delivery date can’t be met and the existence of a contract.

➢ Verify the details of the purchase order

➢ Increase the PO Quantity for each item by 150 over the total of all requisitions recorded when you ran MRP online.

➢ Record the amounts for the individual lines items as well as the total order in the table below

|Item |Number Ordered |Dollar Amount |
|PPEN _ _ _ | | |
|CPEN _ _ _ | | |
|BPEN _ _ _ | | |
|BOX _ _ _ | | |
|Total for PO | | |

➢ [pic] (Save)

➢ Record the new purchase order number._____________________

➢ [pic] (Exit )

Record the system message:
|Message |
| |
Exercise 176: Create Goods Receipt

|Purpose of Exercise |
|This exercise has you receive the pens that have arrived at your receiving dock and are ready to be received into inventory. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( |
| |Goods Movement ( Goods Receipt ( For Purchase Order ( |
| |GR for Purchase Order (MIGO) |
|Trans Code | |

Enter the following information: ➢ Purchase Order 4500000??? ➢ [pic] (Execute) ➢ Ensure each line item OK is checked ➢ Verify storage location was entered 10 (Inventory)
Notice that the quantity from the PO defaults as the quantity to receive. ➢ Select [pic] or [pic] (Save) ➢ Record the Material Document Number: _______________________

➢ View the material document by changing the transaction from Goods Receipt to Display. This will bring up your material document.

➢ [pic] (Execute) ➢ You should see your material document – record the movement type: _____________
Doc. info Tab ➢ Select [pic] to view the financial document ➢ Record the Financial Accounting Document Number: _______________________ ➢ Record the name of the two G/L accounts posted to in this transaction: _________________________________ _________________________________

Record the system message:
|Message |
| |

Exercise 177: Create Invoice Receipt from Vendor

|Purpose of Exercise |
|This exercise has you enter the Vendors invoiced for the items ordered. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Logistics Invoice Verification ( Document Entry ( Enter Invoice |
|Trans Code | |

Enter the following information:

Basic data Tab ➢ Invoice date Today's date ➢ Company Code C_ _ _ ➢ Currency (behind amount) USD ➢ Purchase Order (Your Purchase Order #) ➢ [pic] (Enter) ➢ Amount Enter the amount that you recorded in Exercise 175 ➢ Tax code XI (This should come in automatically – if not, enter it) ➢ [pic] (Enter) ➢ Use the [pic] button to see if the postings are correct.

➢ [pic] (Post)

➢ Record the Document Number: _________________________

Record any system message:
|Message |
| |

Exercise 178: Post Payment to Vendor

|Purpose of Exercise |
|The purpose of this exercise is to post payment to the vendor. The invoice is now due for payment. You are requested to clear the invoice|
|by posting an outgoing payment using the bank account (no. 1000_ _) of your chart of accounts. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Payable ( Document Entry ( Outgoing Payment( Post |
|Trans Code | |

Enter the following information: ➢ Document Date Today’s date
Bank data ➢ Account 100_ _ _ (Bank - Checking) ➢ Amount Enter the amount of the outgoing payment ➢ Text Invoice Number or other text
Open items selection ➢ Account Vendor # for Slick Pens ➢ Select [pic] ➢ Review the “Not assigned” balance, ensure that it equals zero. ➢ [pic] (Post) ➢ Record the Accounting Document Number: __________________________

Record any system message:
|Message |
| |

Unit 22:

|Purpose of Unit |
|The purpose of Unit 22 is to look at the functionality of delivery and billing due lists. Delivery and billing due list provide you the |
|opportunity to create your deliveries and billings collectively, rather than one at a time. |

Exercise 179: Run Delivery Due List

|Purpose of Exercise |
|The purpose of this exercise is to have you run a delivery due list. In normal daily operation, creating delivery notes for each |
|individual sales order is the exception rather than the rule. In most companies, the shipping department would run the delivery due list, |
|which, creates delivery notes for any material with deliverable items. |
| |
|Items which are due for delivery are defined by the following parameters: |
|Material is available and scheduled |
|The date of due delivery has arrived |
|Material is delivered for the chosen shipping point (determined from shipping point determination) |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Create ( |
| |Collective Processing of Documents Due for Delivery ( Sales Orders |
|Trans Code | |

Enter the following information: ➢ Shipping Point/Receiving Pt S_ _ _ ➢ Deliv. Creation Date Enter dates from one week ago to 14 days from today
General data TAB: ➢ Sales Organization S_ _ _ ➢ [pic] (Execute) ➢ Select the desired line(s) ➢ Select [pic] In some cases, the system has combined deliveries from different orders on the same delivery note number. This is set in the customer master, by selecting Order combination. ➢ [pic] (Save)
Record the delivery note document numbers: _____________________ ______________________

Record the system message:
|Message |
| |

Exercise 180: Pick Materials on Delivery Note

|Purpose of Exercise |
|In this exercise you will update the delivery documents created by entering the picked quantities into the delivery note. When saved, the |
|delivery has changed to a picked status. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Change ( Single Document |
|Trans Code | |

Enter the following information: ➢ Enter a delivery note number from the previous exercise. ➢ [pic] (Enter)
Picking TAB: ➢ Select the storage location for the individual materials. ➢ Enter the Picked quantity (it should be the same as the Delivery quantity for each material). ➢ [pic] (Enter) ➢ [pic] (Save)

Repeat for all outbound deliveries created in the previous exercise.

Record the system message:
|Message |
| |

Exercise 181: Post Goods Issue

|Purpose of Exercise |
|This exercise will have you create the post goods issue which reduces unrestricted stock to reflect the inventory has shipped. This needs|
|to be completed for all delivery notes. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Change ( Single Document |
|Trans Code | |

Enter the following information: ➢ Outbound Delivery Outbound delivery number from the previous exercise. ➢ Select [pic]
The system returns a message indicating change to the delivery note.

Repeat for all outbound deliveries you processed in the previous exercise.

Record any system message:
|Message |
| |

Exercise 182: Run Billing Due List, Invoice Customers

|Purpose of Exercise |
|This exercise introduces you to the concept of collective billing. The Billing due list is a collective display of all bills due in a |
|specified period of time. This allows you to then individually or collectively create all the invoices. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Billing ( Billing Document ( |
| |Process Billing Due List |
|Trans Code | |

Enter the following information:
Billing Data ➢ Billing Date from a week ago ➢ Billing to date today’s date is defaulted as the “to” date ➢ Billing Type leave blank ➢ SD Document leave blank

Selection Tab
Organizat. Data ➢ Sales organization S_ _ _
Documents to be selected ➢ Select Order-related ➢ Select Delivery-related ➢ Click [pic] ➢
The system lists all the documents (Delivery numbers) due for invoicing

Now we complete the invoices as follows:

➢ Highlight an individual SD document number ➢ Click on [pic] ➢ [pic] (Save) ➢ Record Billing Document Number: ________________________

➢ [pic] (Back)

➢ The next delivery note should be on the Create Billing Document Screen ➢ [pic] (Execute) ➢ [pic] (Save) ➢ Record Billing Document Number: ________________________

Record the system message:
|Message |
| |

Exercise 183: Post Receipt of Customer Payment

|Purpose of Exercise |
|This exercise will have you go through and post receipt of payment from all of our customers for all the orders you have created to date. |
|You post the incoming payment to the customer's account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Receivable ( |
| |Document Entry ( Incoming Payments |
|Trans Code | |

Enter the following information: ➢ Document Date Today’s date ➢ Company Code C _ _ _ ➢ Currency/Rate USD
Bank data ➢ Account Your Bank Account ➢ Amount Enter the amount of the payment
Open item selection ➢ Account Customer Number ➢ Select [pic]
Note: The “not assigned” amount should be 0.00 ➢ [pic] (Save) ➢ This process will need to be repeated for both customers for which you created invoices.

Record the system message:
|Message |
| |

Unit 23:

|Purpose of Unit |
|The purpose of Unit 23 is to introduce you to the return process. In this unit you will create a goods return order, receive the goods, |
|and complete the process by transferring them back into unrestricted stock, issuing a credit and pay the customer for the goods they |
|returned. |

Exercise 184: Create Goods Return Order

|Purpose of Exercise |
|In this exercise you will create a return for fifty (50) Barrel Pens due to a quantity discrepancy. The process of creating a goods return|
|order is no different from that of creating a standard sales order. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Change |
|Trans Code | |

Enter the following information: ➢ Order Order # from Promotion Products, Inc ➢ [pic] (Enter) ➢ Acknowledge Information pop-up window: “Consider the subsequent documents”
System Menu: Sales Document ( Create subsequent order ➢ Order type RE
Organizational Data ➢ Sales Organization S_ _ _ ➢ Distribution Channel WH ➢ Division 01 ➢ Select [pic] ➢ Select [pic] ➢ [pic] (Deselect All) ➢ Select Material BPEN_ _ _ ➢ Change Open Quantity 50 ➢ Select [pic] This will return you to the Create Returns Overview Screen
Sales Tab ➢ Order reason Quantity Discrepancy
Verify
➢ Material BPEN_ _ _ ➢ Quantity 50 ➢ Record the Return Order Net Value $________________________ ➢ [pic] (Save) ➢ Record Return Order Number __________________

Record the system message:
|Message |
| |
Exercise 185: Create Delivery Note for Return Order

|Purpose of Exercise |
|This exercise will have you create the goods receipt for the returned pens. The menu path for a goods receipt of a return order is no |
|different from that of a delivery creation for sales order. A goods receipt is issued for blocked (inspection) stock. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Subsequent Functions ( Outbound Delivery |
|Trans Code | |

Enter the following information: ➢ Shipping point S_ _ _
Sales order data ➢ Selection date Today + 2 days ➢ Order Returns order number from previous exercise ➢ [pic] (Enter) ➢ Check the material, customer etc. ➢ If correct [pic] (Save) ➢ Record the Returns Delivery number: __________________________

Record the system message:
|Message |
| |

Exercise 186: Receive Materials from Goods Return Order

|Purpose of Exercise |
|The purpose of this exercise is to pick the goods and post goods issue. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Shipping and Transportation ( |
| |Outbound Delivery ( Change ( Single Document |
|Trans Code | |

Enter the following information: ➢ Outbound Delivery Enter the delivery note number from your Return Order ➢ [pic] (Enter)
Picking Tab ➢ Enter the storage location: 10 (Inventory) ➢ Select [pic] ➢ System should respond with message indicating that the Returns Delivery has been saved.

Record the system message:
|Message |
| |

Exercise 187: Check Document Flow

|Purpose of Exercise |
|This exercise will have you review the document flow up to this point in the return process. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Change |
|Trans Code | |

Enter the following: ➢ Document Return Order Number
System Menu: Environment ( Display document flow ➢ Display the GD document
A material document is displayed showing a single goods movement. We see that movement type 651 is displayed. Since we haven’t accepted ownership yet, there are no accounting documents. Movement type 651 moves material into a “Returns” stock type.

Record the system message:
|Message |
| |

Exercise 188: Review the Stock Overview

|Purpose of Exercise |
|This exercise will have you look at the stock overview and record the types of BPEN_ _ _ stock. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( Environment ( Stock ( Stock Overview |
|Trans Code | |

Enter the following information:
Database selections ➢ Material BPEN_ _ _ ➢ Plant P_ _ _ ➢ Storage location Leave Blank ➢ [pic] (Execute) ➢ Select the plant line in the display. ➢ Select [pic] ➢ This will open a pop-up window showing the details of the inventory by stock type at the level you selected. ➢ Check the unrestricted use quantity (Unrestricted use) stock type ➢ Check the returns quantity (Returns) stock type ➢ Check the sales orders quantity (Sales orders) stock type ➢ Check the delivery quantity (Scheduled for delivery) stock type

Record the storage location and quantity of inventory for each Stock type:
|Plant |BPEN_ _ _ |
| Storage Location | |
|Stock Type |Quantity |
|Unrestricted Use | |
|Returns | |
|Sales Orders | |
|Scheduled for Delivery | |

➢ [pic] (Exit) To return to SAP Easy Access Menu

Exercise 189: Transfer Return Stock to Unrestricted Use

|Purpose of Exercise |
|The purpose of this exercise is to transfer the returned goods to unrestricted stock. The movement results in a debit to the trading goods|
|account and a credit to the COGS account. |

Navigation

|Menu Path | |
| |Logistics ( Materials Management ( Inventory Management ( |
| |Goods Movement ( Transfer Posting |
|Trans Code | |

System Menu: Movement Type ( Transfer Posting ( Stock to Stock ( Own from Returns

Enter the following:
Defaults for Document Items ➢ Movement type 453 is defaulted ➢ Plant P_ _ _ ➢ Storage Location 10 ➢ [pic] (Enter)
Items
➢ Material BPEN_ _ _ ➢ Quantity 50 ➢ UnE (Unit of Entry) EA ➢ [pic] (Enter) ➢ [pic] (Save) ➢ Record the material document number _____________________ ➢ Display the material and accounting documents. [pic] ➢ Re-check the stock status of the material to confirm the “return” stock has been transferred to unrestricted stock

Record the system message:
|Message |
| |

Exercise 190: Post Customer Credit

|Purpose of Exercise |
|This exercise will have you prepare to issue a credit, the Billing block must be removed from the Return’s sales order to proceed with |
|issuing the credit. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Change |
|Trans Code | |

Enter the following information: ➢ Order: Return sales order number ➢ [pic] (Enter) ➢ Acknowledge Information pop-up window: “Consider the subsequent documents.” ➢ Delete the entry in the field “Billing block” ➢ [pic] (Save)

Record the system message:
|Message |
| |

Exercise 191: Create a Billing Document

|Purpose of Exercise |
|The purpose of this exercise is to create the account payable to the customer for the returned goods. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Billing ( Billing Document ( Create |
|Trans Code | |

Enter the following information: ➢ Document Return order number ➢ [pic] (Enter) ➢ Record the total amount billed to the customer. $____________________ ➢ [pic] (Save) ➢ Record the billing document number: __________________________

Record the system message:
|Message |
| |

Exercise 192: Release Billing Document to Accounting

|Purpose of Exercise |
|The purpose of this exercise is to release the billing document to accounting. Before the billing document can be processed, Sales must |
|release it to Accounting. All credits are automatically blocked for processing so that they may be reviewed prior to being released to |
|Accounting for payment. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Billing ( Billing Document ( Change |
|Trans Code | |

Enter the following information: ➢ Billing document Billing Document number
System Menu: Billing Document ( Release To Accounting

Record the system message:
|Message |
| |

Exercise 193: Check Document Flow

|Purpose of Exercise |
|This exercise will have you review the document flow up to this point in the return process. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Change |
|Trans Code | |

Enter the following: ➢ Document Return Order Number
System Menu: Environment ( Display document flow
Review the accounting document created by billing

Exercise 194: Post Payment to the Customer – Refund

|Purpose of Exercise |
|This exercise will have you post a payment to your customer. Now that they have received the invoice with the credit you will need to send|
|them a payment. The payment will be reflected in their account. |

Navigation

|Menu Path | |
| |Accounting ( Financial Accounting ( Accounts Receivable ( |
| |Document Entry ( Other ( Outgoing Payments |
|Trans Code | |

Enter the following information: ➢ Document Date Today’s date ➢ Company Code C_ _ _ ➢ Currency/Rate USD
Bank data ➢ Account G/L account for your Bank (Checking Account) ➢ Amount Enter the amount of the payment (from sales order)
Open item selection ➢ Account Customer # for Promotional Products, Inc. ➢ Select [pic]
Note: The “not assigned” amount should be 0.00 ➢ [pic] (Save) ➢ Record the document number for this posting ________________

Record the system message:
|Message |
| |

Exercise 195: Check Document Flow

|Purpose of Exercise |
|This exercise will have you review the document flow now that the process is complete. |

Navigation

|Menu Path | |
| |Logistics ( Sales and Distribution ( Sales ( Order ( Change |
|Trans Code | |

Enter the following: ➢ Document Return Order Number
System Menu: Environment ( Display document flow
Review the accounting document – has it been cleared.

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-----------------------

SAP NetWeaver

mySAP SCM

mySAP PLM

mySAP
SRM

mySAP
CRM

mySAP
ERP ECC 6.0

INVOICE # 123 Tanager Leasing, Inc.

CURRENT Month Rent

Total $1,500.00

INVOICE #567 (Today’s date) Slick Pens
ITEMS: QUANTITY PER PRICE:
|BPEN _ _ _ |500 |$0.65 |$325.00 |
|CPEN _ _ _ |250 |$1.50 |$375.00 |
|BOX _ _ _ |1,000 |$0.29 |$290.00 |
|TOTAL | | |$990.00 |

Thank you for your order

INVOICE #3245 (Today’s date) Premier Pens
ITEMS: QUANTITY PER PRICE:
|CPEN_ _ _ |250 |$1.60 |$400.00 |
|PPEN _ _ _ |10 |$3.00 |$ 30.00 |
| | | |__________ |
|TOTAL | | |$430.00 |

Thank you for your order

INVOICE #7890 (Today’s date) Promotions Ltd
ITEMS: QUANTITY PER PRICE:
|BPEN_ _ _ |500 |$0.50 |$250.00 |
|PPEN _ _ _ |5 |$3.50 |$ 17.50 |
| | | |__________ |
|TOTAL | | |$267.50 |

Thank you for your order

Premier Pens, Inc. INVOICE #203-45879

ITEMS: QUANTITY PER PRICE:
|PPEN _ _ _ |100 |$ 3.00 |$ 300.00 |
| | | |__________ |
|TOTAL | | |$ 300.00 |
| | | | |

We appreciate your business

Promotional Products, Inc. – Return Merchandise Authorization

RMA–1234
Reason for rejection: Quantity Discrepancy

ITEMS: BPEN_ _ _ QUANTITY: 50